1. 1 Study Abroad Office Faculty Directed Program Proposal Summer 2015 New Program Proposal Information Session

2. 2 Overview of Today’s Content ASU Study Abroad (SAO) Office mission Why students choose ASU faculty directed (FD) programs Current program locations Proposal process Elements of a strong proposal Faculty director’s role SAO staff and their role Your next steps

3. 3 Study Abroad Office (SAO) Mission: Committed to enriching the academic experience at ASU by affording students the opportunity to develop the –intercultural competence; –transnational understanding; –leadership skills required to face global challenges. In cooperation with academic and service units, faculty, and staff, we provide comprehensive support services for the development, implementation, and coordination of academically sound, credit-bearing programs abroad that are accessible to ASU students across all disciplines.

4. 4 Current/National Trends in Study Abroad 37% of all U.S. students study in the summer 36% juniors 64% female 77.8% Caucasian 22.9% Social Sciences (major) –Business: 20.5% –Humanities: 11.3% –Fine or Applied Arts: 8.2% Source: http://www.iie.org/Research-and-Publications/Open-Doors/Data/US-Study-Abroad

5. 5 Why ASU Students Studied Abroad on FD Programs:

6. 6 Considerations Regarding ASU Student Profile Less funding options in the summer Generally: female, Caucasian, humanities major ASU desires to see other student groups go abroad: first generation students, non- traditional majors, and under-represented populations Low enrollment for STEM majors, however, many scholarships are available for STEM majors

7. 7 Where are ASU FD Programs Located for Summer 2014 (as proposed)? https://studyabroad.asu.edu/ Europe: 30 Latin America: 6 Oceania: 5 Asia: 7 Africa: 5 North America: 2 Middle East: 0 (every other summer) Total: 55 programs

8. 8 Which Schools/Colleges Sponsor FD Summer 2014 Programs? College of Liberal Arts & Sciences: 33 Herberger Institute for Design and the Arts: 5 Barrett Honors College: 5 School of Letters and Sciences: 4 Sustainability: 5 College of Public Programs: 2 W.P. Carey School of Business: 2 Walter Cronkite School of Journalism and Mass Comm: 2 School of Nutrition and Health Promotion: 1 Mary Lou Fulton Teachers College: 1 Ira A. Fulton Schools of Engineering: 3

9. 9 Program Proposal Process NOTE: all of this must be completed, submitted and approved by September 2, 2014, to be considered for Summer 2015 1.Start a Program Proposal on our website 2.Pre-proposal + Letter of Support from Sponsoring ASU College's Dean(s) or Dean's Designee and Department Chair or Director 3.Proposal Narrative & Health and Safety Narrative 4.Approval of non-sponsoring academic unit (if necessary) 5.Final Program Proposal Review (promotion begins)

10. 10 Elements of a Strong Proposal: FD is very familiar with program location and considers geographic/academic overlap w/ other FD programs. Health and security concerns are addressed. http://travel.state.gov http://travel.state.gov Can program obtain target enrollment? –Before developing a new program, survey your targeted student population. Our Assessment Team can assist you. Fiscally responsible and feasible for students.

11. 11 Elements of a Strong Proposal: Academic and programmatic integrity: –Are the content and delivery of the course enhanced by the international location? –Do proposed excursions have academic and cultural relevance? –Can students obtain credits that are relevant to their major, minor and/or degree program? –Required contact hours –Are students extensively exposed to other cultures?

12. 12 Budget Facts All of your costs are included in the overall program fee. 5% returned to your College. Your salary – how it is calculated Together, we create a budget that can include most expenses minus airfare and meals. One program fee that includes ASU tuition and instructional costs. Program fee based on single number of credits available. We find the majority of students like 3 credits in 2-3 weeks and 6 credits in 5-6 weeks.

13. 13 Budget Considerations Do the logistics justify the number of staff and faculty? –Program cost increases when more than one faculty leads the program with 15+ students Does the program location justify the cost? Do the excursions further academic goals? Can academic goals be accomplished with one location rather than several?

14. 14 Usage of Third Party Providers/Vendors They can provide/assist you with the following: housing ground transportation in-country flights meals (group meals) on-site orientation (country knowledge, health & safety, etc.) faculty/lectures classroom space

15. 15 Role of the Faculty Director You will wear many hats as an FD: –Professor –Logistics guru –Marketing specialist –Dean of students –Tour guide –Country expert –Counselor

16. 16 Role of Study Abroad Office, International Coordinators (ICs) Work with FDs to create safe, geographically unique, academically & culturally sound and fiscally responsible programs. Provide guidance regarding best practices in summer study abroad. Aid with logistical arrangements. Manage program budget. Manage all liability documents. Provide regular enrollment updates on program numbers. Oversee billing and financial transactions. Program promotion in coordination with FD. Student advising, pre-departure orientation. Emergency support once abroad. Provide post-program evaluation.

17. 17 New Faculty Support Faculty Directed Handbook Monthly workshops for you ( topics such as: how to prepare a program budget, how to market your programs and how to assist students with mental health issues ) New Faculty Director’s Orientation Four Faculty Directed International Coordinators assigned, one assigned to each ASU College Marketing Assistance Pre-departure Orientation (mandatory)

18. 18 Proposal Timeline MARAPRFEBMAYJUNJULAUGSEPMARFEBOCTNOVDECJAN Summer 2015 faculty directed proposal process open to all of ASU. MAY-SEPTEMBER Work to complete the proposal process (pre-proposal approved by Dean/Director, both narratives, additional approval). Meet with the SAO International Coordinator to work on program details and budget discussion. January 2014 FEBRUARY- MAY Work on and complete program budget (and receive College and SAO approval). MAY-OCT/NOV Full Proposal Due Date SEPTEMBER 2 Create all promotional materials. SEPT-OCT APPROVAL - MARCH 1: PROMOTE! Student application deadline for Summer 2015 MARCH 1 January 15: budget due date

19. 19 Benefits of ASU Summer FD Programs for You and Students: Enhance one’s teaching, research, and service Benefit from the intellectual stimulation and overall revitalization which living and learning in an international setting provides Global competence which can then be passed on to students Take classes with ASU faculty Earn credit towards their degree Have a structured, pre-planned program (and courses) The appeal of having ASU/College sponsorship Build a strong connection with an ASU faculty member.

20. 20 Your Next Steps Meet with your academic department/Dean to discuss their vision for summer FD programming. Determine if you want to propose a summer 2015 program. –If we need to talk again, please contact Adam Henry (Adam.Keith.Henry@asu.edu), Assistant Director, ASU Study Abroad Office. Start proposal process – deadline is Sept 2, 2014.