1. BISD Private Lesson Program 2015-16 Welcome BISD Private Teachers! Please sign in.

2. Successful band and choir programs support our private lesson program.

3. PLP Highlights Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments.

4. PLP Highlights Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Students pay teachers directly. Students pay teachers directly.

5. PLP Highlights Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Students pay teachers directly. Students pay teachers directly. There is no facility usage fee. There is no facility usage fee.

6. PLP Highlights Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Teachers have control over billing and collecting procedures with full and immediate access to billing information and payments. Students pay teachers directly. Students pay teachers directly. There is no facility usage fee. There is no facility usage fee. Lesson charge is $18.00 per lesson for degreed teachers. Lesson charge is $18.00 per lesson for degreed teachers.

7. District Criminal Background Check All instructors must complete a district Criminal Background Check. All instructors must complete a district Criminal Background Check. This form is completed EVERY YEAR for all instructors. This form is completed EVERY YEAR for all instructors.

8. Private Instructor Agreement Form All instructors must complete a district Private Instructor Agreement contract. All instructors must complete a district Private Instructor Agreement contract. This form is completed EVERY YEAR for all instructors. This form is completed EVERY YEAR for all instructors.

9. Fingerprinting All private lesson personnel must be fingerprinted. All private lesson personnel must be fingerprinted. Fingerprinting is a one-time event. Fingerprinting is a one-time event. Follow directions on BISD FAST application Follow directions on BISD FAST application

10. Required Forms You are not cleared to work with students until you have completed and turned in all paperwork. You are not cleared to work with students until you have completed and turned in all paperwork.

11. BISD Picture ID Badge

12. Contact Dora Thrash for appointment to make badge. Contact Dora Thrash for appointment to make badge. (817) 547-5728 (817) 547-5728 BISD Business Office BISD Business Office Badge must be worn at all times while on BISD property. Badge must be worn at all times while on BISD property.

13. Liability Insurance All private lesson teachers are required to have liability insurance. All private lesson teachers are required to have liability insurance.

14. Liability Insurance All private lesson teachers are required to have liability insurance. All private lesson teachers are required to have liability insurance. Insurance is available through TMEA (www.tmea.org) or NFHS Music Association (www.nfhs.org) Insurance is available through TMEA (www.tmea.org) or NFHS Music Association (www.nfhs.org)www.tmea.orgwww.nfhs.orgwww.tmea.orgwww.nfhs.org

15. Liability Insurance All private lesson teachers are required to have liability insurance. All private lesson teachers are required to have liability insurance. Insurance is available through TMEA (www.tmea.org) or NFHS Music Association (www.nfhs.org) Insurance is available through TMEA (www.tmea.org) or NFHS Music Association (www.nfhs.org)www.tmea.orgwww.nfhs.orgwww.tmea.orgwww.nfhs.org Proof of insurance must be sent to Kathy Handler by Friday, September 25th. Proof of insurance must be sent to Kathy Handler by Friday, September 25th.

16. Starting the Program Private Lesson student enrollment forms are distributed to the students by the director. Private Lesson student enrollment forms are distributed to the students by the director.

17. Starting the Program Private Lesson student enrollment forms are distributed to the students by the director. Private Lesson student enrollment forms are distributed to the students by the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director.

18. Starting the Program Private Lesson student enrollment forms are distributed to the students by the director. Private Lesson student enrollment forms are distributed to the students by the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Director fills out financial aid information and copies the forms for the teacher and retains the originals for his/her files. Director fills out financial aid information and copies the forms for the teacher and retains the originals for his/her files.

19. Starting the Program Private Lesson student enrollment forms are distributed to the students by the director. Private Lesson student enrollment forms are distributed to the students by the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Director fills out financial aid information and copies the forms for the teacher and retains the originals for his/her files. Director fills out financial aid information and copies the forms for the teacher and retains the originals for his/her files. Teachers begin scheduling. Teachers begin scheduling.

20. Starting the Program Private Lesson student enrollment forms are distributed to the students by the director. Private Lesson student enrollment forms are distributed to the students by the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Parents interested in enrolling their child in the PLP must complete the form and return to the director. Director fills out financial aid information and copies the forms for the teacher and retains the originals for his/her files. Director fills out financial aid information and copies the forms for the teacher and retains the originals for his/her files. Teachers begin scheduling. Teachers begin scheduling. The starting date for teaching begins according to the directors wishes. The starting date for teaching begins according to the directors wishes.

21. Invoicing Procedure Teachers may set your own consistent billing cycle… Teachers may set your own consistent billing cycle… a) Prior to the lesson each month b) After the lessons have been taught each month c) Pay per lesson Teachers should use the district supplied billing statement available on BISD Fine Arts website www.birdvilleschools.net/finearts Teachers should use the district supplied billing statement available on BISD Fine Arts website www.birdvilleschools.net/finearts Departments/Private Lesson Program

22. PLP Billing Statement Provided by the BISD may be: Emailed to the parent Emailed to the parent Sent home with student Sent home with student Mailed home Mailed home

23. Communication The #1 concern expressed by parents regarding private lessons is a lack of clear and consistent communication from the teacher. The #1 concern expressed by parents regarding private lessons is a lack of clear and consistent communication from the teacher.

24. Communication The #1 concern expressed by parents regarding private lessons is a lack of clear and consistent communication from the teacher. The #1 concern expressed by parents regarding private lessons is a lack of clear and consistent communication from the teacher. To parents, your quality and quantity of direct communication with them is perceived as a reflection of your quality of work with their student. To parents, your quality and quantity of direct communication with them is perceived as a reflection of your quality of work with their student.

25. PLP Teacher Lesson Log BISD District Expectation Fill in all information monthly. Students MUST initial each lesson; band directors MUST sign log. Fill in all information monthly. Students MUST initial each lesson; band directors MUST sign log. Use interoffice mail or hand deliver ORIGINAL log to Kathy Handler at the FAAC for financial aid payment (instrumental only) Use interoffice mail or hand deliver ORIGINAL log to Kathy Handler at the FAAC for financial aid payment (instrumental only) Make a copy for each director. These are to be retained for the entire year by both the director and teacher for historical documentation. Make a copy for each director. These are to be retained for the entire year by both the director and teacher for historical documentation.

26. Financial Aid - Vocal Directors will send a letter home with students who are on financial aid informing parents of the amount that has been awarded. Directors will send a letter home with students who are on financial aid informing parents of the amount that has been awarded. Use the teacher log as documentation for the amount due to you from the program. Use the teacher log as documentation for the amount due to you from the program. Financial Aid begins and ends at the discretion of the director. Financial Aid begins and ends at the discretion of the director.

27. Financial Aid - Instrumental Directors will send a letter home with students who are on financial aid informing parents of the amount that has been awarded. Directors will send a letter home with students who are on financial aid informing parents of the amount that has been awarded. Separate the log sheets by school each month. Separate the log sheets by school each month. Send the form to Kathy Handler at the FAAC through interoffice mail (with director’s help) or hand deliver. Send the form to Kathy Handler at the FAAC through interoffice mail (with director’s help) or hand deliver.

28. Financial Aid- Instrumental, (cont.) Logs for financial aid checks should be turned in every month, but no more than two months at a time. Logs for financial aid checks should be turned in every month, but no more than two months at a time. Kathy Handler will generate financial aid checks monthly after payment is made to the PLP from the band boosters or the school. Checks will be mailed to your home. Kathy Handler will generate financial aid checks monthly after payment is made to the PLP from the band boosters or the school. Checks will be mailed to your home. Financial Aid begins and ends at the directors discretion. Financial Aid begins and ends at the directors discretion.

29. Payroll Details Degreed teachers - $18.00 Degreed teachers - $18.00 Non Degreed teachers – $14.00 Non Degreed teachers – $14.00 High School Students (teaching beginners only) - $10.00 High School Students (teaching beginners only) - $10.00 Students on Financial Aid are held responsible for full payment of unexcused lessons. Students on Financial Aid are held responsible for full payment of unexcused lessons.

30. Private Teacher Expectations Be consistent with your schedule and demand the same of your students. We anticipate regular attendance on the part of the students and the teachers. Be consistent with your schedule and demand the same of your students. We anticipate regular attendance on the part of the students and the teachers.

31. Private Teacher Expectations Be consistent with your schedule and demand the same of your students. We anticipate regular attendance on the part of the students and the teachers. Be consistent with your schedule and demand the same of your students. We anticipate regular attendance on the part of the students and the teachers. Treat the PLP as a business. Expect students to let you know when they will not be at their lesson. Let students know when you must be gone. Treat the PLP as a business. Expect students to let you know when they will not be at their lesson. Let students know when you must be gone.

32. Private Teacher Expectations (cont.) Teach students HOW to practice – take time in a few lessons to ask them to practice as if you were not in the room. Teach students HOW to practice – take time in a few lessons to ask them to practice as if you were not in the room.

33. Private Teacher Expectations (cont.) Teach students HOW to practice – take time in a few lessons to ask them to practice as if you were not in the room. Teach students HOW to practice – take time in a few lessons to ask them to practice as if you were not in the room. In collaboration with the directors, accept responsibility for motivating your students through positive reinforcement. In collaboration with the directors, accept responsibility for motivating your students through positive reinforcement.

34. Private Teacher Expectations (cont.) Teach students HOW to practice – take time in a few lessons to ask them to practice as if you were not in the room. Teach students HOW to practice – take time in a few lessons to ask them to practice as if you were not in the room. In collaboration with the directors, accept responsibility for motivating your students through positive reinforcement. In collaboration with the directors, accept responsibility for motivating your students through positive reinforcement. Try to make up lessons that are missed. Try to make up lessons that are missed.

35. Private Teacher Expectations (cont.) Communicate regularly with parents and directors about student progress. Communicate regularly with parents and directors about student progress. Maintain accurate records including student and parent contact info. Maintain accurate records including student and parent contact info. Make copies of ALL billing statements, lesson logs and student information. Make copies of ALL billing statements, lesson logs and student information.

36. Private Teacher Expectations (cont.) Lesson time should NOT be spent at the copy machine. Copy machines are off limits to teachers and students during lessons. Lesson time should NOT be spent at the copy machine. Copy machines are off limits to teachers and students during lessons. Lessons should focus on technique and good practice habits. Lessons should focus on technique and good practice habits. Primary literature studied should not be their class music. Primary literature studied should not be their class music.

37. Private Teacher Expectations (cont.) Communicate regularly with directors about class and campus schedules to avoid lesson conflicts. Communicate regularly with directors about class and campus schedules to avoid lesson conflicts.

38. Private Teacher Expectations (cont.) Communicate regularly with directors about class and campus schedules to avoid lesson conflicts. Communicate regularly with directors about class and campus schedules to avoid lesson conflicts. Be professional in terms of conduct, language and dress when on campus. Be professional in terms of conduct, language and dress when on campus.

39. Private Teacher Expectations (cont.) Communicate regularly with directors about class and campus schedules to avoid lesson conflicts. Communicate regularly with directors about class and campus schedules to avoid lesson conflicts. Be professional in terms of conduct, language and dress when on campus. Be professional in terms of conduct, language and dress when on campus. Texas Educators’ Code of Ethics & communication. (see handout) Texas Educators’ Code of Ethics & communication. (see handout)

40. Private Teacher Expectations (cont.) Making the MOST of lesson time: Making the MOST of lesson time: The entire lesson should consist of instruction. Lessons are very short. Keep unrelated conversation time to a minimum. The entire lesson should consist of instruction. Lessons are very short. Keep unrelated conversation time to a minimum.

41. Director Responsibilities Make sure the building is open and available to all teachers. Make sure the building is open and available to all teachers. Work cooperatively with private teachers as professional colleagues. Work cooperatively with private teachers as professional colleagues. Establish clear and routine forms of communication for information, particularly about changes in school schedules. Establish clear and routine forms of communication for information, particularly about changes in school schedules. Provide an area where private teachers can communicate with students. Provide an area where private teachers can communicate with students.

42. Director Responsibilities Clearly communicate curricular expectations for alignment between classroom and lesson. Clearly communicate curricular expectations for alignment between classroom and lesson. Actively promote student involvement in private lessons. Actively promote student involvement in private lessons.

43. Building Access District expectations for campus security. District expectations for campus security. Must wear BISD Picture ID. Must wear BISD Picture ID. Establish campus expectation on where to enter building. May be through front office or closest entrance to lesson area. Establish campus expectation on where to enter building. May be through front office or closest entrance to lesson area.

44. Final Reminders 1. Everyone return signed Private Instructor Agreement & Criminal History Authorization. 2. Get fingerprinted if needed. 3. Everyone turn in proof of Liability Insurance no later than September 25 th. 4. Contact Dora Thrash for BISD Picture ID. birdvilleschools.net/finearts Departments/Private Lesson Program

45. Thank You Thank you for sharing your talent with our students! Have a great year!