1. Information Marketing Group, Inc. 2010 SPRING USER CONFERENCE

2. iFIPS by img iFIPS and iPAY by OVERVIEW IMG - TICKET SYSTEM & RESOURCE CTR iFIPS - FINANCIAL PROCESSING SYSTEM NEW AND ENHANCED FUNCTIONALITY REVIEW Information Marketing Group, Inc. 2010 SPRING USER CONFERENCE

3. OVERVIEW WELCOME TO iMG’s 2010 SPRING USER CONFERENCE  iMG Celebrates 21 Years of Software services to the Municipal & K-12 Education Markets  All Products are 100% Browser based and all legacy versions to be retired  iPAY completes one full year of BETA Testing at Town of Windsor Locks. Thank you, Barbara Bertrand and Maria Bielonko  Review of Support Procedures and iFIPS and iPAY Browser Software Insert Screen Shots Here

4. SUPPORT PROCEDURES Insert Screen Shot Here  Ticket System Initiative to expand to iFIPS and iPAY customers  Support - Customer Portal  User account secure login and and password  User email alert upon ticket status change  Better Tracking and follow-up  http://customercare.imgsoftware.com/ vtigercrm/customerportal/login.php http://customercare.imgsoftware.com/ vtigercrm/customerportal/login.php

5.  TICKET SYSTEM USER LOGIN  Authorized user/s from each site will have an account established to log problem and special request tickets.  All tickets are received and reviewed by the support manager and assigned to the proper support liaison TICKET SYSTEM

6. TICKET LIST BY USER  When a ticked has been modified from the state of the original submission the ticket author is notified via email of a change in status  Access to the ticket system will provide the user with a list of open and closed tickets that can be reviewed by clicking on the ticket title  Any new tickets can be added from the list screen by clicking on the New Ticket Icon

7. TICKET ENTRY BY USER  Follow the screen prompts to enter a ticket.  The title should include a brief description of the issue or request  In the description field enter all pertinent information you think will assist in the remediation of the issue or request.

8. IMG RESOURCE CENTER The newly implemented IMG Resource Center will be updated with iFIPS information and FAQ’s as you the users begin entering tickets to the system. The resource center manager reviews tickets & requests and creates a file of FAQ’s and Video Resources that will reflect the most frequently submitted issues and requests. The Resource Center is linked to the ticket system and therefore can be accessed utilizing the tab inside each users account on the ticket system.

9. iFIPS LOGIN/HOME PAGE IFIPS HOME PAGE  The menus on the left of the screen reflect only the items authorized for access based on the security assignment of each user type and the folders that have been assigned to that user type  A second level of security is assigned in the background that prevents the entry of any transactions without proper linking to the database

10. MY DATA MENU OPTION  My Data menu option is your personal folder to access reports you have run, to manage and change your password as needed, remove failed reports, assign second level of user id security and set your menu preferences.

11. NFY REQUISITIONS PO/REQUISITIONSYSTEM: NFY REQUISITIONS This option is available so that sites can enter next fiscal years requisitions anytime during the current fiscal year prior to roll over. This provides flexibility for users to get their purchase requests submitted before going on leave for the summer Requisitions can be entered, supervisor approved, posted and converted to orders for the business office without affecting account balances of the current Fiscal Year.

12. NFY REQUISITION ENTRY  NFY Req entry screen is identical to the current year screen with the exception of the req numbering begins with the next FY prefix 11-XX and the req document date and transaction dates are pre-set to 07/02/2010  The security not to allow over encumbrance is overlooked in the NFY Req program as there are no appropriations for next year yet associated with the account being encumbered

13. NFY REQUISITION APPROVE  NFY Req’s can be processed fully from supervisor approval, signing, posting and conversion to a Purchase order which can also be validated and signed.  Once the order has been signed, it will be available for review and printing under the menu “Purchase Orders” This allows the district to print and send orders to the vendors prior to roll over.  The orders CANNOT be POSTED until the post date of July 2 OR the roll over whichever is later.

14. NFY REQUISITION PRINT  Although the order has not and cannot be posted until after roll over, one can print and mail the order to the vendor as it is completed and signed with an official signature.  Once the system has been rolled all unposted orders can be posted and account balances will be updated whether there is an original appropriation or not. If posted without an appropriation the balances will run negative until such time as appropriations are entered.

15. PO SIGN OR REJECT  PO’s can now be rejected at the signature stage of approval  Checking the REJECT button will open a rejection message window for the user to enter a reason for rejection. When this box opens the previously entered message is retained should the signer want to utilize it again.  Otherwise, clear the box and enter an entirely new message.  Upon submission of the message and rejection the req approver and requester are emailed automatically. It also resets the PO back to an unposted, unapproved requisition.

16. VIEW ONLY ENHANCEMENTS  iFIPS View Only has been updated with enhanced security. The view only area will now only display the accounts that a user is authorized to access via the restrict account access feature.  In this screen shot we are restricting the accounts for Account Level 5 to funds 18 thru 30

17. VIEW ONLY ENHANCEMENTS

18. VIEW ONLY (RESTRICTED)  The user BHC in this in this sample has been assigned an account level of 5. We previously assigned access to all accounts in funds 18-30.  In the screen shot to the left you can see that the user has access to view only those accounts that fall in that range.

19. VIEW ONLY SELECTION  The view only selection screen now accommodates the search for specific transaction types or multiple transaction types by entering the number of the type transaction that you are looking for. This can be done for all accounts or specific account by reference or full account number.  Every transaction is assigned a transaction batch number. The user can now track all transactions associated with an assigned batch number.

20. ACCOUNT LEVEL VIEW  View only account level look up is used to look up all accounts within the range of a particular segment code of the account structure. In the example to the left we are looking for all accounts within segment C of the account containing a 113.  In this case it is the department code and the user is able to quickly find an account within that department.

21. VIEW ONLY OPTIONS  On any of the view only screens the word “Summary” in blue, when clicked with the mouse will open a quick view of the account master record  The other words in blue such as “Payment”, when clicked with the mouse will open a list of payments to this account. Note the payments icon does not include expense transactions entered via account adjustment procedure.

22. ACCOUNT SUMMARY VIEW  The summary screen provides a view of the master record for the current and previous two years. Accounts that do not close each year carry the historical net expenses (Expenses minus Revenues) forward to the field in the header of the record called last project expense. This allows for non closing accounts to carry activity to the new year and calculate balances accordingly for all activity to date.

23. PUNCH DOWN VIEW SYSTEM  iFIPS utilizes a punch down method of accessing data. Meaning you can get all the way to the document that created the item via a set of punch down screens. In this case we clicked payments and it gave us the list to the left The user can access the PO that was used to create the invoice and from that PO the user can get to the Invoice without returning to the list.

24. TRANSACTION VIEW  The Transaction View screen allows the user to look at transactions associated with the system assigned batch and trax numbers by module.  Each time a user logs into the system they are assigned a system batch number for that session. Transactions within that session are numbered in succession as entered. System batch numbers are created across the modules to allow for connective reporting.

25. BUDGET & REVENUE DEVELOPMENT  Budget and Revenue Development System Initialization should be done prior to beginning your budget preparation for the next fiscal year.  Keep in mind that initialization is to transfer the current data to the development system for preparing the next FY Budget. Once you have initialized you should not do so again at any time in your preparation process. Use update process to reload current data.

26. IMPORT OF DATA  During the initialization you can set the as of date for ytd data that you want transferred. Specify the data you want in the Fund/Group Filter and specify the budget fields you wish to load to development system.  You must then define the field names you would like to appear as column headings on the printed report. Fields 1-7 can be utilized for transferred data fields 8,9 & 10 are utilized for budget development such as Requests etc.

27. EDITING AND CALCULATING  Arithmetic and data exchange is performed via the “BDS Blanket Changes” option. Copy, add, subtract, multiply and divide functions are provided to massage BDS data.  It is thru this function that the data is exported back to the main module following rollover and is put a holding file for NY Appropriations.  Field names and Group Filters are read only for informational purposes.

28. DATA ENTRY & MODIFICATION  Data entry and modification can be designated by a single field or multiple fields for easier entry.  In the BDS Record Selection screen on the left the user checks the fields that they would like to edit or enter data and the system will load the fields for access.  To edit specific accounts or a range of accounts utilize the from and to account selection or the from and to fund selection.

29. ENTER OR EDIT FIELD DATA  In the screen to the left we have chosen to add data to fields 6 and 8. Selecting the fields and submitting the request will load a data entry screen for those fields only.  Not that the fields are available for the entry of data. Once the data is entered it is important that the post box be checked and then the page submitted so that the entry is saved and posted to the BDS System. Make note of the last account if you desire to go directly to the list beginning with that account.

30. BDS/RDS REPORT SETUP  Report set-up for both BDS and RDS is done on this screen and run from a different screen. The BDS and RDS report setup utilizes the same features as the iFIPS Custom Report programs.  You can output a blank column on the report for departments to enter requests. This is done by putting an * asterisk at the end of the field title on the update screen. The column order for printing can be changed on the setup screen utilizing the pull down options.

31. RUN BDS/RDS REPORT  Choose the option “Run BDS/RDS Report” and select desired report Budget or Revenue  Submitting the Report will send the processed report to my reports where it can be opened, viewed and printed in Excel Output.

32. SAMPLE REPORT OUTPUT  The output to excel displays the blank column as designated in the setup of the report. This spreadsheet can be emailed to departments for input of their budget request.

33. FIXED ASSET SYSTEM  Fixed Assets has recently been updated to the browser version.  The screen to the left is a list of existing fixed assets. Any existing fixed asset can be modified or edited by clicking on the blue asset code. This will activate the asset master file to the screen for editing.  Clicking on the add icon in the top middle of the list will open a blank master for the addition of new assets.

34. FIXED ASSET MAINTENANCE  Fixed asset setup is required prior to the entry of any assets. You must establish your districts asset codes for asset type, class, sub-class, function codes, geo codes, locations, etc. 

35. ASSET MASTER RECORD  The asset master file contains all of the pertinent information to the asset such as type, function, class, unit price, building code and location.  The lower section of the record contains the depreciation factors for the asset and a quick glance of the half year asset amounts for each category: depreciation expense, accumulated depreciation and book value. This graphic view will self populate depending on the asset depreciation life.

36. GLOBAL CODE CHANGE  Global changes of asset codes can be applied using the Global code change menu option.  This allows the user to change all the records of an asset to a new designated code.

37. FIXED ASSET REPORTS  Fixed assets are output in excel format as all other ifips reports.  Current reports include Asset Depreciation Report, Asset Disposal Report, Code Reports

38. SAMPLE ASSET DEPRECIATION REPORT

39. CREATE ASSIGN USER BATCH  User batch functionality has been added to the entry of Transactions and General Ledger Journal Entries. This functionality will assign the user batch number designated for transactions to all entries in the account adjustment functionality.  It is important when setting up the user batch for transactions that you pull down the “Batch Type” to “Transactions”

40. ASSIGN USER BATCH  Once you have completed the set-up of the batch and submitted you must assign the batch for use. Click on the assign button in the list of batches that corresponds to the batch you created. If you have successfully assigned the batch you will see three *** next to your 3 character user id.  NOTE: The user-batch does not affect or replace the System Batch and Trax numbering in the background.

41. TRANSACTION DISPLAY OPTION  Account adjustment entry screen has been revised to allow the user to choose the type of account display they wish to see on data entry, Account Reference number and description or the full account number.  This is activated under the “Display By” option below transaction type.  Account numbers may be entered using period, reference number (.3) or by entering the full account number all segments and dashes.

42. STICKY DATES AND DESCRIPTIONS  The Post Date initializes to today’s date automatically. When this date is changed the system will assume that is the date for all entries and will apply it all transactions as entered.  Once changed the date will then remain sticky (the same) for the remaining transaction entries.  This sticky functionality is utilized in the “Description” field as well and will remain constant until changed.

43. POSITIVE PAY RECONCILE OUT  IMG has provided functionality to meet the new banking demands of electronic reconciliation of checks. Positive Pay output and input files are custom developed to each banks specifications.  Please notify us of your specific needs for this functionality. There is a file creation fee of $600.00 if your bank requires a different layout than those currently programmed.

44. QUESTIONS COMMENTS ETC.  QUESTIONS, COMMENTS AND SUGGESTIONS ARE WELCOME  THE AFTERNOON iFIPS SESSION WILL WALK THROUGH ALL OF MENU OPTIONS AND GIVE EACH OF YOU AN OPPORTUNITY TO SEE THE FUNCTIONALITY ASSOCIATED WITH EACH MENU OPTION  THANK YOU FOR PARTICIPATING AND ENJOY YOUR LUNCH

45. Information Marketing Group, Inc. Thanks for being our customer!