1. Patrol Reports What you need to know.

2. Why Report? To pass on information to an appropriate authority on what you see, hear or experience. To provide a tool to measure your effectiveness. To serve as a safety measure for patrollers.

3. What to Report Anything seen, heard or experienced, which may be of interest. Anything that is relevant to any guidelines or directed patrol requests provided. Anything that you find interesting.

4. How to Report 1 By cell phone (or radio) to Police Comms or local Police Supervisor. Directly to a Police Patrol. By cell phone to your local council. By written Patrol Report.

5. How to Report 2 CONTACT NUMBERS FOR COMMS North Comms 0800 780101 Central Comms 0800 780102 South Comms 0800 780103

6. Time: Is near enough good enough? Consider the following: Does your watch time match your patrol partners? What time is displayed on the car clock? Why not ask Comms for a time check when you ‘log in’. Try to use the 24 hour clock.

7. Notes If something looks strange or suspicious, there is nothing wrong with watching it for a while to decide whether to call Police. If you do call Police, stay where you said you would be. If the situation changes, tell Police. Remember SAFETY FIRST

8. Patrol Report 1 Record the correct date Start and Finish Kilometres Start Time and Finish Time (x 2 for total ‘man hours’) Who the Driver is and who the Observer is/are.

9. Patrol Report 2 Please keep your writing legible! Write the information down at the time, or as soon as possible afterwards. All locations covered by drive-by checks or static observation.

10. Patrol Report 3 Consider writing down where you are every 10-15 minutes. ‘ Quiet night – nothing happening’ is rubbish! ‘2240hrs – Queens Street – all quiet’ is more valuable as it shows that nothing was happening at that time!

11. Patrol Report 4 If you have been asked to check certain things, make sure that you report on what you found. Follow your patrol procedure for submitting your written reports. The security of your reports is important and may become court exhibits!

12. Patrol Report 5 Please fill out the ‘Incident Summary’ on the rear of your Reports. This assists the person in your patrol who collates and submits the statistics. Good Statistics can mean good results from applications for funding!

13. Registration Numbers 1 If you record a ‘Regno’, write down why the vehicle was of interest to you. Describe the vehicle not only by Make, Model, Colour but perhaps by damage. To hide a stolen car, some offenders park them amongst other cars!

14. Registration Numbers 2 How do you identify cars without ‘Regno’s attached? Stickers inside the front window? Vehicle Identification Number (VIN)? Etched windows? Plates inside the vehicle?

15. Local Knowledge This is your patrol and the area that you live in. You have the local knowledge. You will be able to identify strange things before operational Police will. Police staff should be interested in what you find to be unusual.

16. Feedback 1 Ask for feedback on events you have recorded. Regular feedback develops your relationship with Operational Police. The more feed back you get – the better you become.

17. Feedback 2 You guys are doing a great job! You are out there looking after your communities.

18. Feedback 3 You are completing the Mission Statement of Working together throughout New Zealand to reduce crime and build safer communities.

19. Final Feedback I thank you for the excellent work you have done and continue to do. Well Done!