1. The Termination Process of an Employee Presented by: Susan Stimpson Elaine Saltsman Bethany College

2. Purpose To Facilitate an Effective Transition of an Employee Leaving Employment

3. Offices Involved HR: Conducts the exit interview IT: Terminate e-mail account and employee ID Employee Supervisor: Determine and communicate leave date and remaining leave time

4. Overview Set up exit interview appointment Determine what college property must be returned Conduct exit interview Determine and pay remaining salary Explain retirement benefits Cancel benefits and terminate employee in Datatel Close Personnel File

5. Mnemonics CPBN – Cancel Benefit deductions TERM – Employee termination date

6. Process Frequency As required when an employee terminates employment

7. Forms/Documentation Resignation/Retirement Letter Exit Interview Process Form

8. Procedure Steps 1.Employee submits a resignation letter to immediate supervisor and HR 2.HR schedules an appointment with employee for an exit interview a.Collects all college property ex: keys, cell phone, computer, books b.Completes exit interview process form with employee and has employee sign all necessary documentation c.Explain and assist employee with retiree healthcare and retirement benefits (if applicable) 3.Determine remaining vacation and sick leave paid time a.Give pertinent information to payroll coordinator 4.Cancel benefit deductions in Datatel if applicable a.Go to CPBN and enter cancel date and last pay date and update b.Go to TERM and enter termination date and last pay date 5.File any remaining documentation in the personnel file, remove from active employees files and place in inactive files