1. Employing and Hosting J-1 Scholars at Washington State University Office of International Student & Scholars October 15, 2010 Presented by Rob Cassleman, International Scholar Advisor

2. Recording date of this workshop is October 15, 2010. Some of the rules and procedures discussed in this workshop are subject to change. Please check university resources before relying exclusively on this recorded presentation.

3. Exchange program players Department of State: Consulates/Embassies, Bureau of Educational & Cultural Affairs Student and Exchange Visitor Program (SEVP) Designated Sponsors: e.g. universities Exchange Visitors (EV) U.S. Customs & Border Protection Immigration and Customs Enforcement U.S. Citizenship and Immigration Services (USCIS) Social Security Administration Internal Revenue Service

4. SEVIS The Student and Exchange Visitor Information System is a web-based information system operated by Department of Homeland Security, Division of US Immigration and Customs Enforcement, to track non-immigrants in J, F, and M categories, report changes, request benefits, add dependents, transfers, and many other visa related issues

5. J-1 Exchange Program Overview Exchange Visitor Program basics Characteristics common to all exchange visitors Appropriate uses for J-1 scholar Requirements for hosting J-1 scholar-Dept Scholar Requirements Initiating the process for J-1 scholar Documentation

6. A. Exchange Visitor Program basics Established by the Fulbright Act to provide for exchange of ideas and culture between U.S. and other countries Permits a temporary visit with an expectation for the non-resident alien to return to their home country Eligibility for employing the J-1, but not primary purpose of exchange program Expected to participate in cultural activities

7. Exchange Visitor Program basics-cont. All exchange visitors must obtain Medical Insurance at EVP minimums or higher Must be issued and keep in their possession a Certificate of Eligibility for Exchange Visitor Status/form DS-2019

8. J-1 Exchange Visitors participate in a wide range of activities at WSU. Collaborative research and teaching Observing and consulting Demonstrating a special skill Student internships

9. J-1 Specialist Demonstrate a special skill or knowledge Examples: athletics coach, musician, actor, videographer

10. J-1 Scholars Conducts research, observes, consults in connection with a research project J-J-1 Professor1 Professor

11. J-1 Professor Primarily teaching, lecturing May also conduct research with permission of the host department

12. J-1 Student Pursue a full course of study leading to or culminating in the award of a U.S. degree, or Engage in non-degree program of up to 24 months duration, or Engage in English language training program in the U.S., where the student will later enroll for studies (WSU), or Engage in Academic Training employment related to their field of study, following their studies at WSU.

13. Student Intern Supervised internships at WSU or a designated third party location Full –time, work-based learning No WSU admission; no WSU coursework May participate up to 12 months May be paid or unpaid Internship Plan must be submitted Evaluations required at the end and mid point (if the program lasts more than 6months)

14. Durations of stay-maximums Professor: 5 years Research Scholar: 5 years Specialist : 1 year Short Term Scholar: 6 months Student Interns: 1 year

15. B. What are the sponsoring department’s requirements to host a J-1 scholar? Show evidence of funding (whether WSU or non-WSU source). Employing the J scholar at WSU is NOT a requirement. Confirm EV has sufficient English skills to participate in their activity. Acknowledge EV will NOT be a candidate for a tenure track or permanent position, Nor be a full time student in U.S. Agree to offer culture exchange opportunities

16. Initiating the process Contact the Office of International Students and Scholars (OISS) with basic facts of case: oiss@wsu.edu, call 335-4508. If J-1 is appropriate, complete J-1 scholar request form via OISS web site: www.ip.wsu.edu/oiss/depart ments/J-1/index.shtml. www.ip.wsu.edu/oiss/depart ments/J-1/index.shtml

17. J-1 request process-continued  OISS creates J-1 record in SEVIS, prepares welcome packet containing Certificate of Eligibility/DS-2019, instruction memo, pre- arrival information for EV, and notifies department  Host department sends welcome packet to scholar via courier (e.g. FedEx).

18. Department should expect to assist visiting scholar with before arrival Housing Airport pickup See HRS new employee checklist

19. Department should expect to assist visiting scholar with after arrival Check-in orientation at OISS (all) Check HRS New Employee Checklist Social Security Card (transportation?) W-4/tax determination quest. Insurance for evacuation/repatriation Scholars not-employed at WSU WSU appointment (courtesy)?? Cougar Card/network access/library Health insurance

20. E-mail, Outlook Calendar, Library access and Cougar Cards The above benefits can be obtained for visiting international scholars in the same way as domestic temporary/adjunct faculty and researchers.

21. Friend of WSU accounts https://webapps.wsu.edu/ais/friendaccounts/ Excellent option for non-employee visitor here for a short stay. You can assign wireless network access as an example.

22. Exchange Visitor Responsibilities (included in OISS pre-arrival information) Must pay indirect fees to participate: SEVIS 901 fee, and visa processing fee Apply for visa stamp and interview at U.S. consulate in their country Travel arrangements Bring sufficient start-up currency Housing Obtain health insurance (non-paid) Create bank account (after arrival)

23. Documents of a J-1

24. J-1 Form DS-2019 (SEVIS)

25. J-1 Visa (an entry document) The Visa stamp in a scholars passport is like a KEY... it is for entry only.

26. I-94 departure card

27. Two Year Home Residency Requirement I.N.A. 212(E) Those who are subject to this restriction have limitations on acquiring certain visa statuses in the future. Change of non- immigrant status, or change to PR, within the US are not possible unless this requirement is waived. “SUBJECT/NOT SUBJECT TO SECTION 212(E)” Also noted on the DS 2019 (formerly IAP-66), but not always.

28. J-2 Dependents family members (spouse and children under 21yr) May be employed after receiving authorization from USCIS. Are subject to the Two Year Home Residency Requirement (212.E) along with the J-1. Can not remain in the US after the J-1 completes their program. Can study full-time or part-time. Must carry adequate health insurance equivalent to the standards set for the J-1

29. Questions Contact Rob Cassleman at OISS: 509-335-4508 oiss@wsu.edu 108 Bryan Hall Web site: www.ip.wsu.edu

30. WSU employees attending this session via videoconferencing and who wish to have it documented on their training history must notify Human Resource Services within three days of the session date: hrstraining@wsu.edu