Presentation on theme: "Welcome to UGA! J-1 Scholar Orientation"— Presentation transcript:
1 Welcome to UGA! J-1 Scholar Orientation International Student, Scholar, & Immigration ServicesSylvia SchellAssistant Director
2 What is a J-1 Exchange Visitor A foreign national temporarily in the U.S. under the U.S. Department of StatePurpose: Educational and Cultural Exchange (Not employment, although incidental employment is ok)Expectation: Return to home country at end of program
3 Each category has its own rules and regulations. J-1 Categories at UGAStudentSpecialistStudent InternResearch ScholarProfessorShort-Term ScholarEach category has its own rules and regulations.*Changes of category require approval from DOS and are rarely granted.
4 Common Acronyms CBP: Customs and Border Protection DHS: Department of Homeland SecurityDOS: Department of StateEV: Exchange Visitor (J-1)ICE: Immigration and Customs EnforcementSEVIS: Student and Exchange Visitor Information SystemUSCIS: United States Citizenship and Immigration Services
5 Step 1: Check-In with ISSIS All exchange visitors & J-2 dependents are required to check in with ISSIS after arriving in the U.S. Validation of the SEVIS record will only occur after check-in is completed.J-1 & J-2 VisaPassportPrinted I-94DS-2019Proof of Health InsurancePay ISCF Fee
6 Step 2: Check In with UGA Departments Check in with your Academic DepartmentObtain UGA ID Card at UGA Card OfficeObtain UGA MyID. https://myid.uga.eduIf you receive payment or funding from UGA, Contact Susan CaldwellComplete New Employee OrientationSign Up for Health InsuranceParking Permit with Parking ServicesPost Doc Association: Contact Jessica Hawks - orOpen Bank AccountObtain Social Security Number & Driver’s LicenseCheck out ‘New to Campus’ at newtocampus.uga.edu
7 International Scholar & Compliance Fee: ISCF Unrelated to the I-901 SEVIS fee paid to the U.S. Government to obtain your visa, UGA has an ISCF that must be paid to OIE upon arrival:This fee is:$50 for a stay of 6 months or less$100 for 6 months to a year & each year thereafterThe fee can be paid by check or money order payable to “UGA/OIE.”
8 SEVIS Student Exchange Visitor Information System The internet-based system streamlines reporting and record keeping within the Department of Homeland Security & Department of StateSEVIS ID number is assigned to all exchange visitors and their dependents within SEVIS that appears on the Form DS-2019
9 Certificate of Eligibility DS-2019 Generated by your Program Sponsor via SEVISShows you have been accepted to participate in an exchange visitor program designated by the U.S. Department of StateDetermines what date you are allowed to enter the U.S. and what date you should depart the U.S.Should remain valid at all times
10 I-94: Admission Document New Process!Printed from cbp.gov/i94“Determining” document:Determines status in whichvisitor is granted entry to theU.S., and the duration of thatstatus“D/S”=Duration of StatusYou will print a new I-94 each time you enter the U.S.
11 VisaVisa is placed in an individual’s passport and allows the person to travel to a U.S. port of entry and request permission to enter the U.S. Inspecting Officer will determine eligibility for entry into the U.S.Obtaining a visa does not guarantee entry into the U.S.Used for entry purposes onlyDoes not need to be valid to remain in the U.S.Ok if it expires in U.S.Does not determine legal status in U.S.Must be obtained OUTSIDE the U.S.
12 Passport Official identification while in the U.S. Name in passport should be the same on all immigration documentsShould always have at least 6 months of validity
13 Maintaining J StatusComply with Health Insurance Requirements for self & dependentsCheck-In with ISSIS- SEVIS Record is ValidatedAttend ISSIS OrientationDepart from US in a timely mannerEngage ONLY in activities listed on DS-2019
14 Maintaining Status (Cont…) No Unauthorized EmploymentComply with all Local, State, and Federal LawsKeep Passport current for at least 6 months in the futureReport Address Changes within 10 days of the move dateFile timely & appropriate transfers & extensions
15 Program TerminationExchange visitors who fail to comply with the J-1 regulations are subject to termination from their J-1 programReasons for termination can include:Failure to conduct the activities listed on the DS-2019Violation of the regulations of the exchange visitor program and/or rules of The University of GeorgiaWillful failure to maintain the mandatory exchange visitor and dependent (if applicable) insurance coverage requirements, and;Engagement in unauthorized employment
16 J1/J2 Health InsuranceThe U.S. Department of State requires all J-1 exchange visitors and their J-2 dependents to purchase and maintain medical health insurance coverage while in the United States including medical evacuation & repatriation insurance. It mandatory!Minimum insurance requirements are:Medical benefits of at least $50,000 per accident or illness;Repatriation of remains in the amount of $7,500;Expenses associated with the medical evacuation of the exchange visitor to his or her home country in the amount of $10,000; andA deductible not to exceed $500 per accident or illness
17 TransfersExchange visitors may continue their program objective under the sponsorship of another authorized sponsor in the U.S. by having their SEVIS record transferred to the new program sponsor.Requirements for transfer of program include:Program sponsor is approved by Department of State (DOS) to sponsor the same J Exchange Visitor categoryProgram objective/activity remains unchangedPeriod of program will not exceed maximum DOS established period; and J Exchange Visitor checks in with new sponsor immediately following transfer dateProof of acceptance to new sponsor is required before transferringFurther information concerning a transfer of program can be found:J1 Exchange Visitor Transfer Out Request Form
18 Departure FormAs you finish your stay at the University of Georgia, we ask you to take a few moments to complete a departure form. The information gathered here will allow us to update your record in a timely manner.The Notice of Departure form is located on our website:J1 Exchange Visitor Departure Form
19 J1 Travel For re-entry into the United States, the exchange visitor needs:Valid DS-2019Valid travel signature (every year if traveling)Valid passportValid visa (if subject to the requirement)Temporary Absences – contact OIE before leavingU.S. for extended period of time* YOU WILL RECEIVE A NEW I-94 NUMBER EACH TIME YOU ENTER THE U.S., and can print your I-94 record at
20 Extension of StayExtensions are obtained for exchange visitors through the sponsoring department. Proper paperwork must be submitted to ISSIS 30 days before the end date of the J programA professor or research scholar can be sponsored by UGA for a maximum period of five yearsA short-term scholar program is limited to 6 months in duration. NO extensions grantedA specialist is limited to 1 year in duration. No extension grantedYour department will be required to initiate the extension request at Departmental Information for Hiring or Hosting a J-1 Exchange Visitor
21 Two-Year Home Country Residence Requirement Requires a J-1 exchange visitor (EV) to return home for two years after completing a J-1 program, or be granted a waiver through DOS before changing status to an H, L or immigrant statusAn EV is subject if one or more of the following are true:His/her program is financed directly or indirectly by U.S. government, the EV’s own government, or an international organizationThe EV’s home country has deemed his/her field of research or skill necessary to the development of that country, as shown on the Exchange Visitor Skills ListThe EV has come to the U.S. to receive graduate medical education or trainingJ-1 “subjectivity” may be notated on J-1 visa stamp and/or DS-2019Waivers must be filed directly by the J-1 to the DOS. ISSIS does not assist (conflict of interest)
22 12-Month BarA visiting scholar is not eligible to begin an exchange program as a Professor or Research Scholar based on a DS2019 issued “to begin a new program” if he or she was physically present in ‘any’ J status (including J-2) for “all or part of” the “twelve month period immediately preceding the date of program commencement set forth on his or her Form DS2019.”If in the U.S. for less than 6 months OR as a short-term scholar, this does not applyExample:EV was a Research Scholar at UGA from 1/1/2013 – 8/1/2013 (7 months). EV is not eligible to return to UGA on another J-1 Research Scholar program until 08/01/2014 (12 months after end of 1st program). EV could come back earlier as a Short-Term Scholar
23 Repeat Participation As A Professor or Research Scholar 24 Month BarRepeat Participation As A Professor or Research ScholarIf the Professor or Research Scholar completes a full five years of program participation with one or more sponsors; or If, before the full five-year period is over, the Professor or Research Scholar completes his or her program. In this case, the continuity of the five-year period is broken, the five-year window is "closed," the individual is not eligible to access the remaining unused time, and the individual must wait for two years before beginning a new program as a J Professor or Research Scholar.Must wait two years before holding the Professor or Research Scholar category againCould possibly come back earlier as Short-Term ScholarThis rule is separate from and in addition to the:12 month bar2 Year Home Residency RequirementExample:EV completes Research Scholar program at UGA on 6/1/2013 and returns home. EV must wait until 6/1/2015 before returning to UGA as a Research Scholar. Could come back earlier as Short-term Scholar, as long as 12-month bar met.
24 J-2 DependentsExchange visitors with family members (spouse and/or children under the age of 21) may be eligible to have those family members accompany them during their stayDependents of J Exchange Visitors are granted J-2 status and are required to have a separate Form DS-2019 issued in order to apply for a J2 visa stampDependents are required to carry health insurance meeting specific requirements as outlined in the insurance information.Minor J2 dependents are allowed to attend kindergarten through high school. Adult J-2 dependents can study full or part-timeDependents are subject to the Two Year Home Residency Requirement – 212(e) along with the J-1Dependents are eligible to apply for work authorization once they arrive in the U.S. by filing an I-765 with the USCIS. Information can be found at: under immigration forms.
25 Social SecurityUGA Scholars who are actively employed on campus are eligible to apply for a social security numberThe Social Security number is used by the U.S. Government to identify wage earners for tax purposesTo apply for a social security number, you need the following:Valid passportDS-2019Printed I-94 recordLetter of offer/invitation from departmentMailing address: Prince Avenue, Athens, GA ,Hours: 8:30 a.m. – 3:30 p.m., Monday – FridayFor additional information go to
26 Driver’s LicenseYou can use your unexpired international driver’s license to drive in the U.S. for the first 12 monthsTo apply for a Georgia Driver License, you need the followingSocial Security card (or denial letter from social security office if you are not eligible for a card)PassportPrinted I-94 card RecordDS-2019 (Eligibility of Certificate)Proof of residence in the state of Georgia such as:Bank Statement showing your Georgia addressCurrent Lease agreementEmployer verificationCurrent utility bill (i.e. water, electricity or gas)For more information, please contact GDDS at
27 Room 204 Business Services Building Payroll & TaxesSusan CaldwellPayroll DepartmentRoom 204 Business Services Buildingfax:Website:
28 J Scholar ListservThis listserv is for scholars and UGA departmental faculty and staff.Updated immigration and general information is sent out as needed.If you are not getting messages please and asked to be added to the Scholar Listserv!
30 Compliance Unit- J-1 Exchange Visitor Program Office Office of Exchange Coordination and DesignationBureau of Educational and Cultural ExchangesU.S. Department of State301 4th Street, S.W., Room 734Washington, D.CFax
31 Contact OIE/ISSISOffice of International Education International Student Scholar & Immigration Services 1324 South Lumpkin Street Athens, GA 30602Phone: (706) Fax: (706)