2. 21 st CCLC University: Allowable Expenditures and Reimbursements

3. 21 st Century Community Learning Center (CCLC) grant funds must be used in a manner consistent with all state and federal regulations, requirements, and guidance.

4. Allowable Expenditures Expenditures MUST: Follow federal cost principles Follow procurement policies Support stated program objectives Be included in the original awarded application Be reasonable and necessary

5. Allowable Expenditures Food – ONLY for staff meetings or trainings; parent meetings or parental involvement activities; instructional programs; and overnight field trips. Communication Personnel services Materials and supplies Consultant services Travel Recreational and enrichment activities Field trips

6. Reimbursements Reimbursements are submitted in OMEGA Reimbursement requests should include detailed descriptions of expenditures Dates of field trips or events # of students and adults attending events Cost per person # of items purchased Cost per item Reason for item purchased Travel dates, locations, name of event Include name of school/site in comments field

7. Reimbursement Request Guidance Questionable/Unacceptable descriptions Improved Materials for after-school tutoring Field trip to state park Contracted services 5 laptops for after-school tutoring at $500 per unit Admission for 40 students @ $10/ea. to ABC State Park on Sept. 15, 2015, to participate in conservation project to support SOLs Anti-bullying speaker on Oct. 24, 2015, for afterschool program enrichment activity

8. For further guidance, please reference the 21 st CCLC Grant Administrative Handbook which can be located at http://www.doe.virginia.gov/federal_programs/esea /title4/part_b/resources/handbook.pdf http://www.doe.virginia.gov/federal_programs/esea /title4/part_b/resources/handbook.pdf

9. 21 st CCLC Contact Information Marsha Granderson Education Specialist (804) 786-1993 Marsha.Granderson@doe.virginia.gov Regions II, IV, and V Diane Jay Associate Director (804) 225-2905 Diane.Jay@doe.virginia.gov Dawn Dill Grants and Reports Manager (804) 786-9935 Dawn.Dill@doe.virginia.gov Regions III and VII Tiffany Frierson Education Specialist (804) 371-2682 Tiffany.Frierson@doe.virginia.gov Regions I, VI, and VIII