Presentation on theme: " Funding is based on financial guidance, policies, and regulations as set by MDH. All applications will be reviewed by Rice County SHIP staff and the."— Presentation transcript:
Funding is based on financial guidance, policies, and regulations as set by MDH. All applications will be reviewed by Rice County SHIP staff and the CLT. All applications must incorporate a Policy, System, or Environmental change (PSE). Those identified as unsustainable “programs” cannot be funded.
24 mini-grants available up to $1,500 each. 2 “competitive” awards up to $2,000 each. ◦ To be considered, you must submit 2 applications. ◦ Reserved for Policy Change applications only. Due by 4:30pm, Sept. 3 rd to Natalie ( ). Funds are distributed on a reimbursement basis. All expenses must be incurred by May 1, Unused mini-grant funds will get allocated to other SHIP projects.
Accountability Requirements, you must: ◦ Follow standard accounting procedures. ◦ Charge the grant only for expenses written in the approved application budget (revisions are acceptable, but need prior approval). ◦ Maintain records to support expenditures. ◦ Track in-kind and match contributions to the project. ◦ Submit a mini-grantee evaluation report (to be made available in the drop box).
Expenses that need prior approval: ◦ Communication pieces (paid and earned media) ◦ Promotional items ◦ Developing and implementing surveys ◦ Focus group questions ◦ Equipment purchases ◦ Educational materials ◦ Incentives ◦ Out-of-state travel
Is it an Allowable/Unallowable Use of Funds? ◦ Does the request support or lead to PSE change? ◦ Does the item or expense reach a significant proportion of your target population? ◦ Is the request sustainable? ◦ Is the item or request reasonable, cost efficient, and necessary? ◦ Is it a good use of public health funds?
When in doubt, check it out! Call me if you have a ? Unallowable Expenses ◦ Administrative or indirect costs over 15% ◦ Capital improvements or alterations ◦ Prior expenses ◦ Direct patient care ◦ Direct assistance to individuals ◦ Entertainment, parties, or alcohol Unallowable Expenses ◦ Gifts for staff ◦ Staff meals ◦ Personal use goods/services ◦ Supplanting funds from other sources ◦ Donations, bad debts, fines, interest, lobbying, research, political campaigns
Allowable Use of Funds Administrative ◦ Up to 15% of project expenses Advertising/Promotion ◦ Promotion of recreational opportunities and facilities, policy changes, educational opportunities Communications ◦ Telephone/Internet expenses Conferences/Events ◦ Travel and conference fees Allowable Use of Funds Construction Projects ◦ Staff time for planning a project that will promote healthy lifestyles ◦ Permanent signage for a park, bike trail, or fitness center (except installation expenses) Curriculum/Materials ◦ Evidence-based, must promote PSE change ◦ Training materials need prior MDH approval
Equipment (exercise, office, gardening, etc.) ◦ Must be clearly tied to PSE and must promote access to PA or nutritious foods ◦ Detailed plan for maintenance of equip. ◦ Use will be promoted directly to those at-risk. ◦ Appropriate safety gear should accompany the equipment and not purchased by SHIP. Examples: ◦ Stability balls to use in lieu of desk chairs ◦ Signage for a walking trail ◦ Bikes or inline skates for use by low-income ◦ Bike racks ◦ Fencing for a community garden ◦ Software to track behavior changes, print nutrition labels ◦ Garden hoop houses ◦ Snack carts for healthy snacks ◦ Equipment rental
Evaluation (surveys) ◦ Materials and incentives (must get prior approval) Facilities ◦ Rental costs for an event, meeting, or training Focus Groups ◦ Up to $50 per person including incentive, food, and beverage Food/Meals ◦ Food for resale including healthy vending ◦ Food demonstration projects Food/Meals – cont. ◦ Taste testing for inclusion in new worksite menus Incentives ◦ Not to exceed $50 per person. Used to determine effectiveness of PSE change strategy. Staff time, printing, supplies, materials, travel, training, contractual services (need prior approval)
Natalie Ginter, MS SHIP Coordinator Phone direct Overview ◦ Up to $1,500 per worksite is available ◦ 2 additional grants for Policy-change projects (up to $2,000 each) ◦ Must include PSE and be sustainable ◦ Follows MDH funding guidelines ◦ Due by to Natalie on Sept. 3 rd ◦ Expenses before May 1 reimbursed ◦ Evaluation is required