1. Blueprint Training Presentation: Time Entry & Equipment October 31, 2006

2. Project Goals  Implement SAP Plant Maintenance system Provide integration with Finance, HR, and Materials Allow enhanced scheduling and planning for work assignments Provide work scheduling as well as management reporting tools Accommodate the use of mobile technology to reduce paperwork Accommodate the use of GIS with SAP Improve automated updates to customers about the status of work Implement a Preventive Maintenance system for buildings, areas, and equipment Utilize standard SAP functionality to collect utility usage and cost information for recharge calculations

3. Time Entry

4. The Maintenance Process Identify the Work Plan the WorkDo the Work Record What was DoneHistory/Analysis Preventive Maintenance

5. The Maintenance Process Identify the Work Plan the WorkDo the Work Record What was DoneHistory/Analysis Preventive Maintenance Web Request Phone Call Priority / Dates Labor Required Parts Parts Issued Purchase Reqs Hours Worked Comments Codes Procedures Schedules Technical History Breakdowns Costs

6. The Maintenance Process SAP Notification Identify the Work Plan the WorkDo the Work Record What was DoneHistory/Analysis Preventive Maintenance SAP Work Order SAP Goods Issue SAP Purchase Order SAP Order Confirmation SAP Task List SAP Maintenance Plan UK Business Warehouse

7. How is Time Worked Entered using SAP Plant Maintenance?  Order Completion Confirmation A completion confirmation captures the time worked (start time, stop time) Labor hours are calculated from these start and stop times Overlapping times are not allowed There is an indicator that the work is complete There is a text field for the worker to record notes or comments The labor hours are transferred to the CAT2 time sheet for that employee

8. Time Entry

14. Equipment

15. What is Equipment in SAP Plant Maintenance?  An equipment is a uniquely identifiable object You can install it You can maintain it separately from maintaining the building or room in which it is installed You can remove it SAP keeps history of the maintenance of that equipment regardless of where it is installed. Nameplate and technical information are stored with the equipment master record. Preventive maintenance may or may not be scheduled for an equipment.

16. Equipment

17. The equipment number may be entered directly or found from a list.

18. Equipment

23. For More Information: Ben Crutcher: ben@email.uky.eduben@email.uky.edu IRIS Webpage: www.uky.edu/IRIS/