7. Your request for the following field trip has been approved by your Department Head and Risk Management. Students enrolled in this course will receive an email in their CSU Chico Wildcat account advising them of this trip. The email will include instructions for the student to review and electronically agree to the terms of the waiver created for this trip. You can log into your account at any time at http://cypress.csuchico.edu/eapp/fieldtrips/facultyhome.aspx to review the status of the student's responses. You can also print a field trip roster and a hard copy of the waiver for students who are unable to complete the electronic process to sign. For hard copy signatures, make sure that the proper individual has signed the waiver and retain the original signed waiver in your department for three (3) years after the end of the current academic year. http://cypress.csuchico.edu/eapp/fieldtrips/facultyhome.aspx When students are driving private vehicles to off-campus activities, the University should take no part in making transportation arrangements. Inform the students that their transportation is done at their own risk. Make sure everyone knows the destination to avoid caravanning. Prior to departure ensure that a field trip roster has been provided to the University Police Department. The roster should include the faculty member or trip leader’s contact number and a list of the individuals going on the trip. If you are unable to determine your participant roster until you reach your destination, leave a copy of the roster in one of the vehicles (preferably the faculty member’s vehicle). University employees participating in the trip should complete all necessary travel documents. Information can be found at http://www.csuchico.edu/ao/travel or call Travel Finance at x5766.http://www.csuchico.edu/ao/travel Please call Risk Management at 898-6588 if you have any questions Field Trip Name: Field Trip Location: Field Trip Dates: XX/XX/XXXX to XX/XX/XXXX Risk Management has included the following note about this trip: The above is an example of the email the faculty will receive once the request has been approved by the department head and by Risk Management.

13. Once a trip request has been entered, the Faculty member or designee can sign back into the program at anytime to:  Review the status of their request.  Review the status of the student responses.  Send an email reminder to those students who have not responded to the initial request or to students who may have added the class after the trip was created.  Print a class roster.  View or Print a copy of the waiver for students not able to access the electronic program.  Review past trips.  Duplicate a previous request from a past trip. **The electronic process stores the approved waivers, but paper waivers with a “wet” signature are required to be retained by the department for at least three (3) years after the trip.