1. Rotary YES/SCANEX

2. TRAINING & ORIENTATION FOR STEP PARTICIPANTS
Ronda Werner, YEO D-5240
Rotary YES/SCANEX

3. Introduction
Rotary International is committed to creating and maintaining the safest possible environment for all our Youth Exchange Students, both here and abroad.
Rotary YES/SCANEX

4. Topics of Discussion
Why are Orientation & Training for STEP Exchanges so important?
How is Orientation & Training different for STEP vs. LTEP?
What Orientation & Training is necessary and for whom?
What are Expectations for effective Orientation & Training for STEP?
Rotary YES/SCANEX

5. WHY SUPPORT RI’S ZERO TOLERANCE POLICY?
To keep our students as safe as possible
To maintain reputation as an Organization that takes Abuse & Harassment seriously – may help deter potential abusers
Potential Youth Participants & Families may find our program more attractive knowing that we take student’s safety seriously
Clear policies & procedures protects interests of all volunteers and participants
Rotary YES/SCANEX

6. STEP vs. LTEP TRAINING SIMILARITIES
Same Abuse & Harassment Prevention Policy Applies
Same Stmt of Conduct for Working with Youth Applies – RI committed to safeguarding youth from all forms of abuse
Same 6 D’s Apply (Drugs, Drinking, Dating, Driving, Downloading (Pornographic materials), Decoration (body tattoos, piercings)
Training Required for all participants
Students must have approved Insurance
Independent YE Travel has same restrictions
Rotary YES/SCANEX

7. STEP vs. LTEP TRAINING DIFFERENCES
Outbound & Inbound Host Family is the same – combine training
May need to do 1-on-1 INBOUND Training
Less emphasis on adaptation
School discussions not relevant
Stages of Homesickness don’t apply
Student does not change families – only one HF Interview/Application
Reverse Culture Shock not an issue
Rotary YES/SCANEX

8. ORIENTATION & TRAINING
District YE Policy Outlines content & frequency of training, who must receive training and whose responsibility it is to conduct training
One IB & one OB O & T sufficient for STEP (3-4 hours each)
District YEO, YPO, YE Committee, Club YEO, Experienced Counselor may conduct individual IB STEP Training
Rotary YES/SCANEX

9. ORIENTATION & TRAINING
District has procedures to ensure that all participants receive training
District maintains records of participation
Use and Keep on file Sign-in Sheets with date, type of Training (STEP, LTEP, IB, OB) and Location
Rotary YES/SCANEX

10. OUTBOUND TRAINING
Outbound Students and Parents/Guardians Required to attend Orientation & Training
Content of Orientation includes: Program Rules, Procedures, Expectations and Abuse & Harassment Prevention Awareness and Training
Rotary YES/SCANEX

11. INBOUND TRAINING
Inbound Students must have Orientation shortly after arrival
Content of IB Orientation includes contact info for Counselor to report problems or abuse, emergency contact numbers & info. on local laws & customs
Since STEP is brief and exchange dates vary – holding 1 Group INBOUND Orientation is difficult. The STEP IB Orientation can be done by Host Club’s Trained RYE Counselor, Club YEO, or Committee member 1-on-1
Each IB should receive an IB Packet containing relevant materials & contact info
Rotary YES/SCANEX

12. HOST FAMILY TRAINING
Host Families Must receive Training that includes info. on Program & Rules and Abuse & Harassment Training
Since STEP is Family-to-Family, can do Host Family Orientation same time as Outbound Training
Rotary YES/SCANEX

13. RYE VOLUNTEERS & YEO TRAINING
District provides specialized training for DG, YEO, YE Committee, Rotary Counselors and other Rotarian and non-Rotarian Volunteers
District conducts special host family and Counselor Orientation usually in early/mid July before IB’s arrive. The STEP Counselors attend this Orientation as well.
District gives each Counselor a Packet with Counselor Job Description, Host Family Interview Form, Background Check forms, etc.
Use EXISTING training opportunities: District Assembly workshops (i.e., Risk Management), PETS, PRLS, District Staff Meetings, etc.
Rotary YES/SCANEX

14. KEEP IT SIMPLE
Use RI’s Training Manual and Leader’s Guide – Contains specialized training programs & Handouts for Rotarians & non-Rotarians, Counselors, YE Committee, Host Families, Students, etc.
ESSEX has excellent Training PowerPoint available on Yahoo YEO Resources – use as a guide
Combine STEP/LTEP OB Orientations
Can give STEP Host Family Orientation at STEP OB Orientation since parents are present
Use same Rotary Counselors, District Contact Info, Emergency & Hotline Numbers as LTEP
Rotary YES/SCANEX

15. ELECTRONIC RESOURCES
Can Download the following from (Under “RI Programs” select “Youth Exchange” then select “Rotarians” then “Resources”)
Abuse & Harassment Prevention Training Manual & Leaders’ Guide
Sample District YE Abuse & Harassment Prevention Policy
Youth Exchange Handbook
New YE Application Forms
New YE Promotional Materials
Rotary YES/SCANEX

16. Help LEAD THE WAY to International Understanding and Goodwill!
WRAP UP
Help LEAD THE WAY to International Understanding and Goodwill!
Rotary YES/SCANEX