Presentation on theme: "Rotary D7040 YE Training Session, Ogdensburg, NY"— Presentation transcript:
1Rotary D7040 YE Training Session, Ogdensburg, NY 9/11/05Rotary D Youth Exchange LeadershipTraining For Club Committee, Counselors and Host FamiliesKevin
2Founding Principles of YE To build world peace, one person at a time and to increase international understanding through the promotion of cultural and educational opportunities for students around the world.
3Objectives of YE Program To further international goodwill and understanding by enabling youth to study firsthand some of the accomplishments and differences of people in other landsTo enable youth to advance their education by studying for a year in an entirely different environment and take courses and subjects not normally available to them in their own country.To broaden their outlook by learning to live with and meet people of different cultures and by coping with day-to-day living.To provide an opportunity for youth to act as ambassadors for their own country and Rotary, by addressing Rotary clubs, schools, community organisations and youth groups in their host country and by imparting as much knowledge as they can of their own country and its culture to the people they meet during their time abroad.To study and observe life and culture in their host country so that they can pass on the understanding and knowledge they have gained, to Rotary clubs and the wider community in their home country, upon their return.
4Types of Exchange Programs Long Term Exchange Program (LTEP)Short Term Exchange Program (STEP)New Generations Exchange Program (NGE)
5EligibilityAge for the long-term exchange program, depending on the laws of the countries involved. Within this age range, exchange candidates’ ages must be agreed upon by both sending and hosting districts before finalizing the exchange and in accordance with the laws and regulations of both countries.Above-average academic performanceAbility to express oneself clearly and effectivelyDemonstrated community leadership skillsResidency (within the sending district)Adaptability (outgoing, confident, and willing to adjust to changing surroundings)Potential for being an excellent Rotary ambassadorComplete and unqualified support of parentsProficiency in or capacity to learn the language of the host country
6District YE Committee District Governor Chair Vice-Chair Program Coordinators (LTEP & STEP)CorrespondentsInsurance CoordinatorEvent Coordinators/ChaperonesTreasurerYouth Protection OfficerTraining CoordinatorLegal CounselSEVIS Coordinator for US
8Responsible Entities Rotary International District 7040 Youth Exchange CommitteeClubs – Sending and HostingClub YE CommitteeCounselorsHost FamiliesParents/Legal GuardiansStudents
9Rotary International President Youth Exchange Committee Certify and revoke certification of districtsEstablish guidelinesProvide support and guidanceFacilitate communications between Youth Exchange Chairs around the worldYOUTH EXCHANGE IS ARI PROGRAM
10District YE Committee Train club YE Committees Coordinate youth protection effortsManage Inbound ActivitiesManage Outbound ActivitiesPlan and coordinate risk and crisis management activitiesPromote the programMaintain effective lines of communication between all program participantsReport to RI on appropriate topics
11Clubs President Club YE Chair Club YE Committee Appoints YE Chair Oversees the selection of the club committeeSupports the club’s YE ActivitiesClub YE ChairPlans, implements and supports all activities involving sending and hosting long term and short term exchange studentsClub YE CommitteeProvides support as directed by the ChairPositions may include Host Family Coordinator, Inbound and Outbound Coordinator
12Club – Chair & Committee Meet & maintain certification requirementsRequired to participateA signed compliance statement with annual update of signature page.Ensure students attend mandatory functionsNotify District Chair of any student issues or concerns
13Club Chair & Committee Outbound Students Promote program Interview and select candidatesProvide student with a YE blazerFund orientation for students and parentsCorrespond with student during the exchangeHelp students and their families adjust to life after the exchange
14Club – Chair & Committee Inbound StudentsEstablish and maintain contact with studentMeet student at airport and host them for a brief period prior to delivering them to their first host familyAssign a Rotarian Counselor ( not part of committee or host family)Serve as Liaison between the Rotary club and schoolSigned guarantee formLetter for embassy
15Club – Chair & Committee Inbound Students ContinuedSolicit, screen and select host familiesOrientate and maintain contact with host familiesProvide transportation and funding for District YE activitiesProvide copies of student’s passports and returntickets to District YE ChairProvide Local orientation to all inbounds
16Rotary D7040 YE Training Session, Ogdensburg, NY 9/11/05Club CounselorEstablish & maintain contactExplain expectations of Club and DistrictCounsel student – friends, school, community lifeCoordinate monthly allowanceAssist student with set up of bank accounts – personal & emergencyCreate a supportive atmosphereMaintain important documentation for studentAdvocate for studentKATHY - More on communications and harassment / abuse later. Only the District Chair terminates an exchange. Early identification of potential problems with appropriate counseling can defuse many issues.
17Host Families Host Family Responsibility Parental responsibility & supervisionRoom & BoardAid in adjustment and learning new languageNotify Rotarian Counselor of any issuesInsurance (copy and become familiar)
18Host Families Continued Student ResponsibilityAdapt!Abide by all program and event rulesAccept supervision of host district, host club and host familiesAct as an Ambassador (Club/Community)Attend schoolIntegrate with host families, club and community
19Parents/Legal Guardians Agree in writing to all rules of programTransportation to and from host communityClothingSpending money and an emergency fund for studentHealth, travel and accident insurance acceptable to host club and districtTravel documents such as passport and visas and proof of required immunizations for student
20Student Comply with the rules- program & event Accept supervision of host district, host club and host familiesAmbassadorial responsibilitiesDistrict / Club / Community EventsCorrespond with sending club and district during exchangeAttend schoolMaximize Cultural ExperienceLimit computer / / parental contact
21Governing Documents RI YE Materials Youth Exchange Handbook – (on web)USA Department of State – NYS Clubs22 CFR Part Secondary School Students – (handout for US Clubs)D7040 YE MaterialsClub Certification Document – (handout)YE Guidelines – (handout)Club YE Materials – if approved in certification
22Rotary D7040 YE Training Session, Ogdensburg, NY 9/11/05Club certificationRequired to participateAnnual attendance at District trainingProvide following to District YE ChairCopies of all locally developed materials (brochures / promotions / applications / policies / web site links, etc. Annual update.List of services in local area (rape, suicide crisis hotlines, alcohol and drug awareness, law enforcement agencies, community services, private services. Annual update.KEVIN - CHECKLIST IN PACKET
23Club certification – cont’d District’s abuse and harassment protocolIn the D7040 YE GuidelinesTrain host families / parents / counselors that do not attend a District Training SessionA signed compliance statementUpdated annually or with any change in club president or youth exchange chair
24Statement of Conduct for Working with Youth Rotary International is committed to creating and maintaining the safest possible environment for all participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard to the best of their ability the welfare of and to prevent the physical, sexual, or emotional abuse of children and young people with whom they come into contact.Slide 1
25Rotary D7040 YE Training Session, Ogdensburg, NY 9/11/05Crisis ManagementDistrict will convene crisis management teamGather all the factsClubs/Rotarians refer all inquiries to the District spokespersonNo cover up – nothing but the truthPrepares press statement for Rotary’s positionKathy
26Recurring Problems Travel Drinking Dating District YE Event Travel pass – all District eventsOutside districtCross boarder / IndependentExtra partiesDrinkingNo drinking in public or at Rotary eventsPermitted at family meal if practice of host familyDatingMany friends, both sexesMonopolizing time
27Rotary D7040 YE Training Session, Ogdensburg, NY 9/11/05Q&A - Thank youCommittee is available to assist youCan visit your club to review your program, or to present a program to the membership or club directors.Telephone orSharon MillerD7040 Youth Exchange ChairKEVIN Ensure signed the attendance sheet as training participation will be required to continue in the program. Additional training will be offered at the District Conference and in Ottawa at the Winterlude weekend. Hopefully, we will be able to add 1 more sessions for club chairs, counselors and host families during the year. Keep me up to date with your addresses.