1. EuropeAid Co-operation Office Brussels
TACIS CBC SPF
TACIS Cross-Border Co-operation Small Project Facility
EuropeAid Co-operation Office
Brussels

2. The Tacis Programme
Links the EU to 13 partner States in Eastern Europe and Central Asia
Actual redeployment of financial resources in favour of the Western CIS countries, at the new external borders of enlarged EU
The total budget of the Tacis programme for the period is € billion
Tacis comprises both national and multi-country programmes
Cross-border co-operation is one of the multi-country programmes
Tacis CBC SPF has a budget of 8,4 m€ in

3. The Tacis CBC SPF Team in Brussels
Stefanos GOUVRAS
Programme Manager
Catherine BODSON
Programme Co-ordinator, Project Manager,
Kaliningrad and SW Russia
Mia-Fatima DUBOIS-BOUSSAID
Project Manager, NW Russia - Leningrad Oblast
Martin EISENBEIS
Project manager, Belarus and Moldova
Stéphane DJERDET
Project Manager, Ukraine

4. The Tacis CBC Small Project Facility
Overall Objectives
Impact on living standards in the border regions of Russia, Belarus, Moldova and Ukraine
Cross-border impact: to foster co-operation between regions and local authorities in the NIS, EU and CEC
To support projects addressing a common CBC problem or developing the partners competencies

5. Focuses on: The cross-border dimension of projects
The sustainability of co-operation
The co-ordination with other funding sources

6. Budget and duration 2000-2001 budget: 8,4 M €
SPF projects: min €
max €
MPF (Micro Project Facility):
min €
max €
Partners’ co-financing: min 20%
Max. duration: 18 months SPF
6 months MPF

7. The other Small Programmes
Institution Building Partnership Programme (IBPP)
City Twinning
Civil Society
Lien
Key Institutions

8. Spheres of Co-operation
Local Economic development
Environment and Energy Efficiency
Administrative Reforms
Social Affairs

9. Spheres of co-operation
Local Economic
Development
SME support and development
Economic planning and industrial conversion Economic development with sectoral focus
Development and tourism strategies
Strategies for tackling unemployment
Rural diversification
Administrative
Reforms
Management of local and regional self-government
Local & regional
democracy
Finance and budgeting
Decision-making procedures in local and regional authorities
Relations with the public (e.g. information provision)
Social Affairs
Urban and social health policy
Integration
of national minorities
Youth policy
Education
Environment & Energy Efficiency
Environmental protection and improvement
Waste treatment strategies
Transport and traffic management
Efficient energy supply and monitoring of energy use
Use of alternative sources of energy

10. Who can participate ? (1) Core partners Local or Regional Authorities
Association of Local and Regional Authorities
Entity closely linked to the local or regional authority (Regional Development Agency) and mainly owned by the authority
Min 2 core partners NIS/EU or NIS/Phare

11. Who can participate ? (2) Additional partners
Local or Regional Authorities
NGOs
Public Utilities
Locally or Regionally based education centres
Subcontractors for a limited and specific part of the project (may even be commercial enterprises)

12. Examples of Eligible Activities
Training of personnel
Study visits
Establishment of best practice and procedures
System analysis and transfer of knowledge
Establishment of advisory and development functions
Sectoral and regional studies
Environmental management
Human and institutional capacity building measures

13. Types of non-eligible projects
Individual sponsorships
Individual scholarships
One-off conferences
Projects exceeding 18 months
Projects submitted by other than local/regional authorities or associations of local/regional authorities
Singular cultural events

14. Project Selection Cycle
Statistics 2002
144 SPF proposals received
58 Eligible proposals
55 Missing Documents
31 Ineligible proposals
12 MPF
5 Eligible
5 Missing documents
2 Ineligible

15. Project Selection Cycle
3. Check administrative compliance and eligibility
10 April- 24 April
1. Registration
22 March
2. Opening Session
9 April
4. Evaluation Committee I
Decisions on administrative compliance and eligibility
29 April
Copies sent to Delegations
5. Letters to ineligible applicants:
Request for missing documents: (deadline : 7 June)
up to 10 May
Start preparation of
Fact Sheets
6. Evaluation by experts (Panel)
13-19 May
Deadline for Comments of Delegation : 7 June
7. Fact Sheet Completion
with Comments of Delegation
and Experts Evaluation
10-24 June
8. Evaluation Committee II
- Final decision on administrative compliance and eligibility
- Selection of projects
26 June
9. Approval of recommendations of the Evaluation Committee
12 July
10. Preparation of contracts
12-26 July
11. Contracts
signed
By 30 September

16. Evaluation and Selection Criteria
Administrative Compliance
Eligibility of applicants, partners and project
Evaluation of the quality of the proposal
Financial Evaluation of project
Evaluation grid

17. Grounds for rejection of a proposal
Application received after the closing date
Application is incomplete
The applicant or partners are ineligible
The project is ineligible
The project is not relevant
The relevance and quality of the proposal is lower than that of the selected proposals
Financial quality is insufficient
After consultation with other services, project is rejected (overlap, bad experience, etc)

18. Other Sources of Funding
INTERREG: Finnish / Russian border
Phare CBC on CEEC / NIS borders

19. Co-ordination with the other sources of funding
Exchange of information with Delegation, INTERREG Secretariats and other services of the Commission
Developing common procedures with INTERREG and Phare in view of the future guidelines
Priority to support projects with a clear link to an INTERREG or a Phare project

20. Before designing a project proposal
Identify the needs/problems of the beneficiary country
Identify if these needs/problems are met by potential partners in the border regions
Identify the solutions adopted by other countries / border regions / partners
Identify possible partnership with border regions and eventual EU countries

21. When designing a project proposal
Be clear !
Be consistent
Transparency with the project partners
Communication with the partners
Budget / Expenses
• Staff
• Equipment
• Travel expenses and per diems
Sustainability of the project

22. How can we help ? Information dissemination
Regular updates of the Tacis CBC SPF website
Partner search is put on the web
Contacts with the Delegations, Liaison Offices, NCU ’s, Tacis Branch Offices, other DGs

23. Assistance to Applicants
Russia
Kaliningrad and Southwestern Russia: Catherine BODSON (EU Commission)
Leningrad Oblast and Northwestern Russia: Mia-Fatima DUBOIS-BOUSSAID (EU Commission)
St Petersburg Liaison Office
Belarus
Martin EISENBEIS (EU Commission)
National Co-ordinating Unit (NCU)
EC Delegation in Minsk (Tacis Branch Office)

24. Assistance to Applicants
Moldova
Martin Eisenbeis (EU Commission)
NCU
EC Delegation in Chisinau (Tacis Branch Office)
Ukraine
Stéphane DJERDET (EU Commission)
Delegation of the EU in Minsk

25. And now ?
Final Conference of the Tacis CBC SPF March 2000 Submission Round in Brest (Belarus): 27-28/06/2002
Completion of current project selection cycle by end July 2002:
+/- 40 projects should be awarded
Revision of the Tacis CBC SPF guidelines in September 2002
Information Campaigns in all Tacis CBC regions and the border countries as from last quarter 2002
Launching Days for the awarded projects end 2002 in Odessa (Ukraine)

26. Belarus Tacis Branch Office
National Co-ordinating Unit (working in close co-operation with TBO):
- Provides information about the Calls for Proposals to regional executive committees
- Organises consultations with the applicants and gives advice on the project ideas
- Clarifies some unclear points of guidlines

27. Contact details Tacis CBC SPF Website:
The European Commission
1049 Brussels - Belgium
Tel:
Fax:

28. Russia St Petersburg Liaison Office
Malaya Konyushennaya str., 1/3A, office B13a
St-Petersburg, Russia
Tel: ( 7 812)
Fax: (7 812)

29. Belarus National Co-ordinating Unit - Belarus
for the European Union's TACIS Programme
Leonid Orlov
Room 513, top floor
10, Kollectornaya St.
Minsk, Belarus
Tel: / /
Fax:

30. Belarus Tacis Branch Office 21 Internatsionalnaya St. 2nd Floor
Minsk - Belarus
Tel:
Fax:

31. Moldova NCU Technical Assistance Division
Foreign Economic Relations Department
Ministry of Economy
Mr. Veaceslav Scobioala
Piata Marii Aduranii, of.216
Nationale 1, MD-2033 Chisinau
Tel:

32. Moldova Tacis Branch Office Corobceanu Street, 22 2004 Chisinau
Tel:
Fax:

33. Ukraine NCU 3rd floor, r. 302, 303, 324 28, Druzhby Narodiv Blvd
01103 Kiev - Ukraine
Tel:
Tel/Fax:
Ms Natalia V.Ryabtseva
Tel:
Mobile:

34. Ukraine EC Delegation vul. Kruglouniversitetska 10
Kiev - Ukraine
Tel:
Fax:

35. Thank you for your attention!