1. Classified Staffing Reductions
Implementation of Layoffs and Bumping
Long Beach Unified School District
Personnel Commission

2. Classified Staff Reductions
The Personnel Commission is responsible for implementation of District staffing reductions which includes:
Calculating seniority
Determining placement of affected staff
Notifying employees and sites of actions resulting from District staffing reductions
Maintaining reemployment lists
Providing Displacement Services to affected employees

3. Education Codes Governing the Classified Layoff Process
REEMPLOYMENT PREFERENCE OF
PERSONS LAID OFF
EDUCATION CODE 45308
LAYOFF AND REEMPLOYMENT OF CLASSIFIED EMPLOYEES
EDUCATION CODE 45117
NOTIFICATION OF LAYOFF

4. Calculating Seniority
Seniority hours are manually calculated by Commission Staff for each employee
Seniority must be calculated for all employees within a classification
Seniority hours change with each pay period and must be recalculated
Hours worked as a substitute or on an overtime basis do not count toward seniority

5. Calculating Seniority
Two ways to calculate seniority – Date of hire (Certificated) Hours worked (Classified)
Seniority includes hours worked in current class plus
any higher classes
Example: an employee worked as a
Staff Secretary - Range 19
Intermediate Office Assistant - Range 15
Office Assistant - Range 10
If bumped back to IOA, only the IOA & Staff Secretary hours count toward seniority. The Office Assistant hours are “still there” but since it is a lower classification, they wouldn’t be added.

6. Placement in Current Classification
1: Vacancy in class at same Full Time Equivalent (FTE)/Calendar as current position
2: Vacancy in class of greater FTE/Calendar as current position
3: Displace least senior employee in class with equal FTE/Calendar
4: Displace least senior employee in class with larger FTE/Calendar
5: Displace least senior employee in class that is less than, but closest to FTE/Calendar

7. Placement in Former Classification
1: Placement in vacancy at same Full Time Equivalent (FTE)/Calendar as current position
2: Placement in vacancy of greater FTE/Calendar as current position
3: Displace least senior employee in class with equal FTE/Calendar
4: Displace least senior employee in class with larger FTE/Calendar
5: Displace least senior employee in class that is less than, but closest to FTE/Calendar

8. Determining Placement of Staff
If there is one person assigned to the class at the site where the position is eliminated, that person will be bumped.
If there are two or more people assigned to the class at the site where the position is eliminated, the manager will ask for volunteers for transfer:
1. If two or more people volunteer for transfer, the employee with the most District seniority in the class will be transferred.
2. If there are no volunteers for transfer, the employee with the least District seniority in the class at the site will be bumped.

9. Notifying Employees & Sites
California Education Code requires a minimum 60 calendar day written notice in time of layoff.
We verbally notify each employee of the action and inform them of their options if any.
Based on their decision, we proceed with written notification.
CSEA, the District and appropriate site management are given copies of the letters

10. Reemployment Lists (REL)
Approved Vacancy Assignment received
Check for existing REL
Offer vacancy to the most senior employee on REL
If declined, offer to next most senior until REL is exhausted
If REL is exhausted and position not filled, certify from a regular list including any applicable transfers

11. WAIVER OF OFFER OF APPOINTMENT
Reemployment Lists
WAIVER OF OFFER OF APPOINTMENT
A person on a reemployment list may decline two offers of permanent appointments without affecting their status on the list, provided an acceptable written explanation is submitted for declining the appointments. A third refusal results in removing the candidate’s name from the list.

12. What Does a Layoff Look Like?
EMPLOYEE A
100% 12 month
Mechanic
Bumps to former class of BMW
LOSS OF SALARY
EMPLOYEE B
100% 12 month BMW
Bumps to former class of Senior Office Assistant
LOSS OF SALARY
EMPLOYEE C
100% 12 month Senior Office Assistant
Bumps to former class of IOA-Schools
REDUCED FTE & LOSS OF SALARY
EMPLOYEE D
100% 217 DAY IOA – Schools
Bumps Least Senior in class
REDUCED FTE & LOSS OF SALARY
EMPLOYEE E
100% 204 DAY IOA - Schools
LEAST SENIOR IN CLASS – HAS NOT HELD STATUS IN ANY OTHER CLASS
IS LAID OFF
One abolishment affects 5 employees in 4 classifications

13. Displacement Services
The Personnel Commission partners with the California Employment Development Department and the City of Long Beach to provide displacement services to LBUSD employees.
Affected Employees are Provided:
One-on-One Career Counseling with Commission Staff
Special Administration Testing for Other Classifications
Test Taking Preparation Assistance
Interviewing Techniques Assistance
Resume Writing Services
External Job Placement Assistance
Information Regarding Post-Employment Benefits

14. Displacement Services
Personnel Commission held two “Surviving Downsizing” seminars in 2009.
City of Long Beach Health and Human Services Department
Workforce Investment Group
California Employment Development Department
Independent Financial Advisor
LBUSD Risk Management Department
LBUSD Payroll Department
CalPERS

15. Displacement Services
2009 CODESP Member Survey
(Cooperative Organization for the Development of Employee Selection Procedures)
Out of 75 agencies responding only 7 (including LBUSD) provide any type of Displacement Services for Classified staff.
Written comments by the other 6 agencies show that what the LBUSD’s Personnel Commission provides is more comprehensive than the other agencies.

16. A Displacement Services Success Story
Husband and wife, Paul (Intermediate Office Assistant) and Mary (School Support Assistant), were laid off “out the door”
Working with Displacement Services:
Paul: tested and accepted a promotion to Elementary School Office Supervisor
Mary: tested and accepted a promotion to Instructional Aide-Special

17. Contact Information
Dale Culton
Certification Services Manager
Ext. 7431