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COMPENSATION / SPECIALIZED HIRING Pamela Kasardo Senior Compensation Analyst Sam Barringer Compensation Analyst Cathy Hunt Secretary, Asst. Superintendent,

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Presentation on theme: "COMPENSATION / SPECIALIZED HIRING Pamela Kasardo Senior Compensation Analyst Sam Barringer Compensation Analyst Cathy Hunt Secretary, Asst. Superintendent,"— Presentation transcript:

1 COMPENSATION / SPECIALIZED HIRING Pamela Kasardo Senior Compensation Analyst Sam Barringer Compensation Analyst Cathy Hunt Secretary, Asst. Superintendent, HR Services

2 COMPENSATION / SPECIALIZED HIRING OVERVIEW FLSA – Fair Labor Standards Act Compensatory Time Stipends Contracted Services Supplements / Academic and Athletic +++ Part-Time Hourly

3 FLSA – Fair Labor Standards Act The FLSA is the principal federal statute that impacts the design of compensation programs The FLSA is the principal federal statute that impacts the design of compensation programs Primary objective of the FLSA in 1938 was workers’ rights Primary objective of the FLSA in 1938 was workers’ rights Eliminate detrimental working conditions Eliminate detrimental working conditions Establish a minimum wage rate Establish a minimum wage rate Protect the educational opportunities of youth Protect the educational opportunities of youth

4 FLSA – Fair Labor Standards Act Major Provisions: Major Provisions: Coverage (almost everyone) Coverage (almost everyone) Enforced by DOL – administered by Wage and Hour Division Enforced by DOL – administered by Wage and Hour Division Minimum Wage Minimum Wage Florida Min. Wage = $7.93 currently Florida Min. Wage = $7.93 currently Exemptions Exemptions Overtime and Hours of Work Overtime and Hours of Work

5 FLSA – Fair Labor Standards Act Hours of Work In order to implement its minimum wage and overtime provisions, the FLSA had to define the work hour for which payment is due. In order to implement its minimum wage and overtime provisions, the FLSA had to define the work hour for which payment is due. Definition: All time which the employer requires, permits, or allows an employee to work. Definition: All time which the employer requires, permits, or allows an employee to work.

6 Non-exempt employees must be paid straight time per hour for work performed up to and including 40 hours per week. An employee cannot waive FLSA rights An employee cannot waive FLSA rights Rate for overtime or compensatory time 1 ½ times regular rate over 40 hours. As approved by the Board, Pinellas County uses a blended rate provided under FLSA guidelines when an employee works two or more jobs at different rates. 1 ½ times regular rate over 40 hours. As approved by the Board, Pinellas County uses a blended rate provided under FLSA guidelines when an employee works two or more jobs at different rates. FLSA – Fair Labor Standards Act

7 Compensatory Time Compensatory Time Must be approved in advance by director/supervisor. Must be approved in advance by director/supervisor. Hours worked over the normal work week schedule up to and including forty (40) hours will be taken on an "hour-for-hour" basis. Hours worked over forty (40) in a work week must be taken at 1-1/2 hours for each hour of overtime worked. Hours worked over the normal work week schedule up to and including forty (40) hours will be taken on an "hour-for-hour" basis. Hours worked over forty (40) in a work week must be taken at 1-1/2 hours for each hour of overtime worked. Tracked using the TERMS system and entered by the person responsible for departmental payroll. Tracked using the TERMS system and entered by the person responsible for departmental payroll. FLSA – Fair Labor Standards Act

8 Compensatory Time Compensatory Time Employees can accrue 240 hours of compensatory time — 160 hours of overtime Employees can accrue 240 hours of compensatory time — 160 hours of overtime Requested use of compensatory time shall be permitted as long as the time does not “unduly disrupt” operations at the principal/administrator discretion Requested use of compensatory time shall be permitted as long as the time does not “unduly disrupt” operations at the principal/administrator discretion Must be used within six months from the time earned Must be used within six months from the time earned No “use it or lose it” No “use it or lose it” Used comp time is documented on the Certificate of Absence form (PCS Form 3-135) Used comp time is documented on the Certificate of Absence form (PCS Form 3-135) FLSA – Fair Labor Standards Act

9 Stipends Professional Development - Instructional Professional Development - Instructional Officially requested to participate in inservice education components or professional workshops Officially requested to participate in inservice education components or professional workshops Meet outside normal duty day Meet outside normal duty day $20/hour not to exceed $120/day $20/hour not to exceed $120/day

10 $20 Stipend Instructional Personnel Instructional Personnel Eligibility: Eligibility: Full-time instructional personal Full-time instructional personal Long-term substitutes (set up and approved by Substitute Placement office) Long-term substitutes (set up and approved by Substitute Placement office) Ineligible: Ineligible: Administrator/Supervisors Administrator/Supervisors Hourly Instructional Personnel Hourly Instructional Personnel CSE CSE Support Staff Support Staff

11 STIPEND PAYMENT FORM

12 Contracted Employee Services Full-Time Instructional Personnel Full-Time Instructional Personnel 1. Delivery of Training 2. Writing or adapting curriculum 3. Working on school improvement initiatives 4. Working on Grant-related activities Submitted on Contracted Services Employee Binder, Form (new form) Submitted on Contracted Services Employee Binder, Form (new form) Paid at $20/hour for delivery and $20/hour for planning Paid at $20/hour for delivery and $20/hour for planning

13 Contracted Services NON-District Personnel NON-District Personnel Must be fingerprinted and processed three weeks prior to starting work by Specialized Hiring / Human Resources Must be fingerprinted and processed three weeks prior to starting work by Specialized Hiring / Human Resources ALL Contracted Service Employees ALL Contracted Service Employees CSE Binder must be completed fully and submitted three weeks prior to start of the job CSE Binder must be completed fully and submitted three weeks prior to start of the job Indicate total hours to work. Hours per week cannot exceed 27.5 hours Indicate total hours to work. Hours per week cannot exceed 27.5 hours CSE Payment Form may be submitted monthly - after time worked or at the end of the program (if employee was initially notified that payment would be at end of project). CSE Payment Form may be submitted monthly - after time worked or at the end of the program (if employee was initially notified that payment would be at end of project). One individual per form One individual per form Fill in all areas – include months and hours worked Fill in all areas – include months and hours worked Job Number off original CSE Binder and appropriate signatures Job Number off original CSE Binder and appropriate signatures Submit to Mickey in Payroll Submit to Mickey in Payroll Contact : Carolyn Halliday (727) , Joni Edwall (727) , or Sarah Somers (727)

14 Contracted Services Employee Binder and Status Form

15 Contracted Services Employee Payment Form

16 Supplements Athletic Athletic Exempt Exempt Instructional (school-based) Instructional (school-based) Instructional Hourly Instructional Hourly Miscellaneous Miscellaneous Please refer to the online Compensation Manual for details and salary schedules Manual for details and salary schedules

17 Instructional Part-Time Hourly Teachers Career, Technical, and Adult Education (PTC and Adult Centers) Career, Technical, and Adult Education (PTC and Adult Centers) Elementary Reading Extended Learning Model (Non-Title I Schools) (ERELM) Elementary Reading Extended Learning Model (Non-Title I Schools) (ERELM) Extended Learning Program Extended Learning Program Homework/Helpline Homework/Helpline Title I Title I

18 Instructional Part-Time Hourly Teachers MUST BE HIGHLY QUALIFIED and CERTIFIED PROCESS TO HIRE A PART-TIME HOURLY INSTRUCTIONAL EMPLOYEE PROCESS TO HIRE A PART-TIME HOURLY INSTRUCTIONAL EMPLOYEE Verify the opening Verify the opening Post to the Web (use Part-Time Hourly Vacancy Form on intranet) Post to the Web (use Part-Time Hourly Vacancy Form on intranet) Review applicants (check for certification) Review applicants (check for certification) Interview applicants Interview applicants Upon final applicant decision send a recommendation Form ( ) and complete Part-Time Hourly Action Form (3-3127) to SPECILIZED HIRING / HUMAN RESOURCES Upon final applicant decision send a recommendation Form ( ) and complete Part-Time Hourly Action Form (3-3127) to SPECILIZED HIRING / HUMAN RESOURCES (All Title I Schools must send forms to the Title I Center) (All Title I Schools must send forms to the Title I Center) Contact : Joni Edwall (727) , Carolyn Halliday (727) , Contact : Joni Edwall (727) , Carolyn Halliday (727) , or Sarah Somers (727)

19 Instructional Part-Time Hourly Teachers Posting form on Intranet/Staff Page Posting form on Intranet/Staff Page Hover over - Human Resources Hover over - Human Resources Click on Vacancies Posting Form Click on Vacancies Posting Form CLICK NO to security question CLICK NO to security question

20 POSTING FORM Complete Form CLICK submit Page will come up for you to print for your records Automatically comes to Human Resources to be posted

21 PART TIME HOURLY ACTION FORM

22 Must be CLEARED by SPECIALIZED HIRING / HUMAN RESOURCES prior to starting work Non-Rep, PESPA, SEIU, and PBA employees and employees on the Administrative Salary Schedule are NOT ELIGIBLE for instructional supplements listed under the supplementary schedule due to the constraints of the Fair Labor Standards Act. Contracted Service Employees and Part-Time Hourly Teachers * Supporting Service/Administrative Employees*

23 Compensation/Specialized Hiring Staff Contacts: Pamela Kasardo, Senior Compensation Analyst Pamela Kasardo, Senior Compensation Analyst Sam Barringer, Compensation Analyst Sam Barringer, Compensation Analyst Joni Edwall, Clerk Specialist II Joni Edwall, Clerk Specialist II Carolyn Halliday, Document Systems Operator Carolyn Halliday, Document Systems Operator Sarah Somers, Clerk Specialist II Sarah Somers, Clerk Specialist II Cathy Hunt, Secretary, Asst. Supt, HR Svcs Cathy Hunt, Secretary, Asst. Supt, HR Svcs

24 Questions


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