1. Overwhelmed by Large-scale Digitization Projects
Xiaocan (Lucy) Wang
Digital Repository Librarian
Eric Holt
University Archivist
Cunningham Memorial Library
Indiana State University

2. Agenda Project background Implementation Outcome Lesson learned
Equipment
Software choices
Process
Ingestion
Workflow
Outcome
Lesson learned
Conclusion

3. Project Background
Indiana State University

4. Project Background ETD (electronic theses and dissertations)
ETD Digital Initiative
2010 and onward
Access

5. Project background (cont.)
RTD (retrospective theses and dissertations)
Number: 3,802
Where: Archives + Library basement
Condition: most in usable condition, but…
Access

6. Project Background (cont.)
Purposes
Centralize: ETD & RTD
Improve access, search and retrieval
Support teaching, learning and research
Improve preservation

7. Project Background (cont.)
Consideration
Format
Copyright
Privacy

8. Equipment
Bookdrive DIY

9. Disclosure
Not currently or previously an employee of the corporations whose products I discuss
I am not compensated for my comments or opinions
Older software version being used

10. Capture New Book window

11. Capture in action

12. Batch entry

13. Irfanview

14. GIMP Open source equivalent to Photoshop
Batch processing requires additional plugin
Supervisor unfamiliarity

15. Photoshop Can record action to perform batch processing
Graphical interface while setting up recorded action

18. Changing DPI

24. Color
Grayscale
B/W

25. PDF Compression All items being converted are compressed
Some formats compress better than others
Compression artifacts can also become visible

27. Original image of page is visible
Searchable text layer is hidden

29. First Review All pages present? All text legible?
No shadows covering text?
Page in focus?
Essential color elements retained?

30. PDF/a
Copy saved to Archives server
Only accessible to staff

33. Final Review and cleanup
Review metadata
Correct if necessary
Approve and publish
Remove original camera images, processed images, and extra copies of pdf

34. Workflow
Imaging original theses or dissertations

35. Workflow (cont.)
Processing image files

36. Workflow (cont.)
Converting to PDF/A

37. Workflow (cont.)
Publishing on ISU IR

38. Outcomes Volume finished: 848 Average volume size: 96 pages
Average student time: 1.3 hours
Average supervisor time: 5-10 minutes
Average file size: 5.5 MB
Total Disk Space: 4.6 GB
Approximate cost: $15-18

39. Worth It? Centralize Improve access Via digital repository
Search engines
Digital repository registries
WorldCat

40. Worth it? (cont.) Support teaching, learning and research
Improve preservation strategies
Multiple digital copies
Backup
Bitstream preservation
Distributed preservation network
via MetaArchive Cooperative

41. Lesson learned Control quality: Supervise students Add MARC 856 field
monochrome and grayscale
Supervise students
Add MARC 856 field
Secure continued funds

42. Conclusion Complex Various issues In-house vs. outsourcing Funding
Technical standards
Quality control
Format selection
In-house vs. outsourcing
Metadata
Delivery
Preservation
Rights management
Workflow development

44. Contact info
Xiaocan (Lucy) Wang Eric Holt