1. Financials Intro
Welcome!
Enter Presenter Name & Contact Information Here (Calibri 16, Bold)
FAwa1-10Jun-FB-1

2. Applying best business practices to Air Force Logistics
ECSS: What is It?
ECSS is an initiative to improve logistics support to Warfighters by
Transforming Air Force Logistics business processes
Leveraging ongoing initiatives and capabilities
Applying best business practices to Air Force Logistics

3. ECSS: What is It? (cont’d)
Vision
Enable an Air Force Logistics enterprise that supports rapid, agile deployment, employment, sustainment, and reconstitution of the total force at acceptable risk, in a cost-effective manner, across the full spectrum of operations
Mission
Improve Warfighter capabilities by transforming the full range of Air Force Logistics business processes and related IT support
Strategy Deliver a commercial off-the-shelf (COTS) capability integrated with redesigned processes
Integrated, Web-based technology
Consistent data model
Scalable (variable users and locations)
ECSS also:
Decommissions hundreds of legacy systems
Delivers incremental and transformational mission value
Enables eLog21 goals and objectives:
Increase equipment availability – to match Aircraft Availability targets
Reduce Operations & Support (O&S) costs – by 10%
“The Air Force maintained its commitment to transforming logistics business practices, including total asset visibility and associated information technology, by protecting funds associated with fielding the first increment of the Expeditionary Combat Support System.”
̶ USAF 2010 Posture Statement (emphasis added)

4. >1 Million Transactions/Day
ECSS: How Big is It?
>1 Million Transactions/Day
250,000 Users
Login:
100Ks of Items
600+ Sites
ECSS effects will be visible and felt across the Air Force Logistics Enterprise

5. What Will It Do?
ECSS is an Enterprise Resource Planning (ERP) initiative that will revolutionize AF Logistics performance
Process-centric transformation
The way AF Logisticians accomplish their work
The support AF Logisticians provide to Warfighters
Leverages cutting-edge technology and best business practices to create enterprise view
Materials
Management
Finance
Training
Qualifications
Reporting
Workflow
Maintenance
Supply
Logistics
Installation
Mgmt.
Force
Planning
Acquisition
Readiness
Mission Planning
Retrograde
Quality Assurance
An ERP is a software solution that coordinates all of a business’ information and processes, including supply chain processes, to overcome some of the issues of compartmentalization and stove-piping. Thousands of companies and many government and defense agencies are utilizing ERPs to improve their business processes, costs, and overall supply chain visibility.
An ERP is a business-wide approach that:
• Integrates information across all organizational components
• Facilitates the flow of information among all the different functions and processes
• Enables users to plan future activities based on real-time activities/events
• Supports analysis of trends to improve overall performance. ECSS will replace many legacy processes and systems now in use with integrated processes and applications. As a result, logisticians will be able to see real-time data and more easily share information, regardless of location or function.
Gold Standard
ERP is the corporate world’s gold standard for the coordination of business processes. More than 70% of the world’s multinational corporations use ERP as their means to provide real-time information, spread the workload, anticipate demand, and plan for the future, all without adding personnel or inventory.
Ambitious Plan
ECSS is one of the most ambitious ERP applications ever attempted in the Department of Defense (DoD). Moving an organization from the use of hundreds of legacy systems to an integrated ERP solution is difficult, and the size of this particular Air Force transformation makes this even more challenging.
Creates global visibility of assets/equipment
and enterprise data ownership

6. processes with reengineered processes
How Will It Do That?
ECSS accomplishes this by:
Establishing a real-time, modernized information system
Using commercial ERP software
Horizontally integrating business practices across the enterprise
Includes:
600+ AF locations
3 DFAS sites
250,000+ users
We will adopt new processes and practices
Changes the way we do business
Works across current organizational lines
ECSS replaces hundreds of legacy systems so organizations can more easily communicate with each other and replaces many current
processes with reengineered processes

7. Release Schedule
2009
2010
2011
2012
2013
2014
2015
2016 J A S O N D F M
R1- Development
R1-MS B
R1-MS C OA
ECSS Technology Development
R1 EMD
R1 Pilot A
R1 Pilot B R1
Pilot C R1
IOT&E R1
Fielding
Tools/Equipment/Vehicle Management
and Base-Level Materiel Management
R1 Fielding (600 Locations):
R2 - 4 Gap Analysis & Risk Reduction Activity D1 D2 D3
Designed I2 I1 D2 D3
Available D1 I1 I2
Oracle Development & Integration Enhancements
Timing of R2-4 will depend on FY12 POM
R2 -Development
R2-MS B
R2-MS C
Enterprise Planning and
Materiel Management
R2 Fielding (7 Locations):
ALC(3): OO, OC, WR
WPAFB - HQ AFMC
AFGLSC
Scott AFB
Langley AFB
Peterson AFB
R2 EMD
R2 Pilot
R2 IOT&E
R2 Fielding
Link to complete R1 fielding sequence:
ECSS website: then click the “ECSS Program Phases” Navigation Tab
MSB = Milestone B
MSC = Milestone C
Milestones are critical review points in programs that are tied to continued program development and funding actions.
ERAM= Enterprise Risk Assessment & Methodology
Three reasons why Enterprise Risk Assessment & Methodology is important: - Provides actionable feedback to program - Provides leaders insight into program - Program acquisition decision (formerly “milestones”) require ERAM assessment results of 3 critical elements needed for an acquisition decision Lots of review and checking prior to flipping the switch ... not just two computer guys throwing something together without extensive testing (difference between ECSS and multiple failed transformation initiatives by the AF)
R3 -Development
R3-MS B
R3-MS C
Heavy Mx & Planning
R3 Fielding (6 Locations):
ALC(3): OO, OC, WR
WPAFB - HQ AFMC
DFAS(2)
R3 EMD
R3 Pilot
R3 IOT&E
R3 Fielding
R4 -Development
R4-MS B
R4-MS C
Flightline Mx & Ammo Mgt
R4 Fielding (200+ locations)
R4 EMD
R4 Pilot R4
IOT&E
R4 Fielding
Version 8.6 – 7 Jun 10

8. Intro to LogFins

9. Logistics Financials Introduction
Logistics Financials or “LogFins” refers to the Air Force Logistics financial operations portion of ECSS.
LogFins will allow ECSS to be the system of record for the Air Force Working Capital Fund (WCF) and a critical feeder system for the Air Force General Fund (AF GF).
ECSS will help Air Force Logistics financial operations improve in three vital areas:
Efficiency
Effectiveness
Ability to Comply with Chief Financial Officer mandates
Logistics Financials or “LogFins” refers to the Air Force Logistics financial operations portion of ECSS. LogFins will allow ECSS to be the system of record for the Air Force Working Capital Fund (WCF) and a critical feeder system for the Air Force General Fund (AF GF).
ECSS will help Air Force Logistics financial operations improve in three vital areas:
Efficiency
Effectiveness
Ability to Comply with Chief Financial Officer mandates
Improvement in these areas ultimately translates into better support for the Warfighter. 9

10. TAS, SPIRES, DoDAAC(AF), ILS-S, ILS-S-SATS, ECC, SRWP, AFLSW,
LogFins Functionality in R1
Pilot Phase, Hanscom AFB
Tool/Inventory
Management
Track accountability and maintain inventory of tools and equipment
Record inspection and calibration (preventive maintenance)
Identify and dispose of excess items
Pilot B
12/2010
Release 1
Pilot A + B +
Requisition inventory
material from Federal
Agencies and local suppliers
Cost, manage , control, and track item inventory and mobility assets
Supply inventory to maintenance and other
services
Pilot C
05/2011
Pilot A
07/2010
IOT&E
11/2011
Systems Impacted
Vehicle/Equipment
Capture vehicle usage data
Set up and maintain vehicle maintenance Bill of Materials
Capture maintenance cost and support billing process
Schedule work orders and capture materials consumed and AF Maintainers performing work on AF and non-AF vehicles
Pilot A +
Manage and depreciate capital assets
Support budget formulation by reporting asset depreciation data
Track equipment accountability
Set up and maintain equipment maintenance Bill of Materials
Capture, report
and bill maintenance costs
Transfer financial ownership
of assets
Financial/
Supporting
Capabilities
Report depreciation of capital assets
Update and maintain personnel and certifications
Establish Chart of Accounts
Manually record personnel and certifications
Establish maintenance plans for preventive maintenance
Cost collection report
Create and maintain item master records for vehicles
Perform financial accounting
and reporting
Process AR/AP transactions
Perform cost accounting
Perform budget execution
Targeted Systems:
TC-MAX,
TAS, SPIRES, DoDAAC(AF), ILS-S,
ILS-S-SATS, ECC, SRWP, AFLSW,
MICAS
Manage equipment inventory accounts to include CACRLs
Create and maintain item master records for equipment
Support budget formulation by reporting inventory data
Targeted Systems:
OLVIMS, AFEMS: AIM &
Table of Allowance
Interfaced Systems:
AFWAY, DAISY, DSS, CICP, IDE/AV, Small Arms DB, AFEMS(C ), DRRS, CERC, AFDS, OWRMRS, ERS
LogFins functionality will come online throughout the pilots of Release 1. These functionalities are listed inside the red frame.
Targeted Systems:
SMAS (Partial)
Current as of 17 May 10

11. How ECSS will Improve AF LogFins

12. How ECSS will Improve AF LogFins
The following slides gives examples of current Air Force Logistics Financials areas for improvement and how ECSS will impact them:
United States Standard General Ledger
Funds Control
Defense Logistics Management
System (DLMS) format for incoming Interfund Bills
Prevention of Duplicate Payments
The following slides gives examples of current Air Force Logistics Financials areas for improvement and how ECSS will impact them.
These examples were presented jointly by Air Force and Team CSC members at the LogFins Preliminary Design Review on 27 Aug 09. 12

13. United States Standard General Ledger
Improvement Opportunity
Currently there is no Air Force-wide visibility of logistics financial transactions.
Air Force legacy systems use General Ledger accounts that do not always comply with the Treasury Financial Manual.
Currently there is difficulty in system reconciliation between the General Ledger and the subsidiary ledgers at the line-item level.
United States Standard General Ledger (USSGL)
Improvement Opportunity
Currently there is no Air Force-wide visibility of logistics financial transactions.
Air Force legacy systems use General Ledger accounts that do not always comply with the Treasury Financial Manual.
Currently there is difficulty in system reconciliation between the General Ledger and the subsidiary ledgers at the line-item level. 13

14. United States Standard General Ledger
ECSS Impact
ECSS will provide a central repository for logistics financial transactions, resulting in total financial visibility.
ECSS will provide General Ledger accounts that comply with the Treasury Financial Manual.
ECSS will dramatically improve systematic reconciliations between the General Ledger and subsidiary ledgers.
ECSS Impact
ECSS will provide a central repository for logistics financial transactions, resulting in total financial visibility.
ECSS will provide General Ledger accounts that comply with the Treasury Financial Manual.
ECSS will dramatically improve systematic reconciliations between the General Ledger and subsidiary ledgers.
ECSS will result in total financial visibility 14

15. Funds Control Improvement Opportunity
There is an inadequate validation of funds based on policy requirements and business rules.
Current processes permit financial transactions to exceed available funds.
There are minimal controls to prohibit obligations in advance of an appropriation.
Funds Control
Improvement Opportunity
There is an inadequate validation of funds based on policy requirements and business rules.
Current processes permit financial transactions to exceed available funds.
There are minimal controls to prohibit obligations in advance of an appropriation. 15

16. ECSS will provide visibility and validation
Funds Control
ECSS Impact
ECSS will provide visibility of the type and amount of funds available for use and validate their use against business rules and policy requirements.
ECSS will validate the requested funds against the available funds to mitigate Anti-Deficiency Act violations.
ECSS will provide for the commitment of funds for request of goods and services and the automatic de-commitment and obligation when contracts/purchase orders are awarded.
ECSS Impact
ECSS will provide visibility of the type and amount of funds available for use and validate their use against business rules and policy requirements.
ECSS will validate the requested funds against the available funds to mitigate Anti-Deficiency Act violations.
ECSS will provide for the commitment of funds for request of goods and services and the automatic de-commitment and obligation when contracts/purchase orders are awarded.
ECSS will provide visibility and validation 16

17. Improvement Opportunity
DLMS
Improvement Opportunity
Current legacy systems call for old Military Standard Billing System (MILBILLS) format which requires duplication of fields due to limitation of characters. This calls for intricate knowledge of legacy data format to decipher transaction.
Currently there are three systems involved in making payment and posting general ledger for requisitions initiated to the Primary Inventory Control Activity (PICA) after bills are received from the Defense Automated Address System (DAAS). 17

18. DLMS
ECSS Impact
ECSS will meet the DoD requirement for ERPs to accept DLMS formatted transactions which provide more detailed information eliminating duplication of fields.
ECSS will modernize the payment process by providing visibility of supplier and buyer detail.
ECSS will receive the DLMS 810L record (bill) directly from DAAS reducing interface errors.
ECSS will transform the interfund process in that the requisition, payment, and general ledger will now reside in one system. 18

19. Prevention of Duplicate Payments
Improvement Opportunity
There is currently no central repository for logistics invoices.
The entitlement systems are disparate.
Contract modifications that change the pay station have caused duplicate payments.
Prevention of Duplicate Payments
Improvement Opportunity
There is currently no central repository for logistics invoices.
The entitlement systems are disparate.
Contract modifications that change the pay station have caused duplicate payments. 19

20. Prevention of Duplicate Payments
ECSS Impact
ECSS will be the central repository for Air Force Logistics invoices, regardless of the entitlement system.
ECSS will have a duplicate invoice validation on the vendor, including pre-validation invoices. These invoices will be matched to a Contract Line Item Number (CLIN) so that the available balance can be validated and a receipt can be obtained if required.
ECSS Impact
ECSS will be the central repository for Air Force Logistics invoices, regardless of the entitlement system.
ECSS will have a duplicate invoice validation on the vendor, including pre-validation invoices. These invoices will be matched to a Contract Line Item Number (CLIN) so that the available balance can be validated and a receipt can be obtained if required.
ECSS will serve as the central repository for AF Logistics invoices 20

21. Visibility and integration are key benefits
Summary
This briefing introduced you to the Expeditionary Combat Support System (ECSS) and explained how ECSS will affect Air Force LogFins in the areas of:
United States Standard General Ledger
Funds Control
DLMS format for incoming Interfund Bills
Prevention of Duplicate Payments
Visibility and integration are key benefits

22. Stay Informed Learn more! https://www.ecss.wpafb.af.mil
Talk to your local ECSS representative
Questions?
Stay Informed
This is just one of many communications you will receive about ECSS over the period of its implementation. Watch for others, and learn more about ECSS by visiting and by talking to your local ECSS representative.
Do you have any questions?