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DOD Finance Process Review Briefing November 15, 2011.

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Presentation on theme: "DOD Finance Process Review Briefing November 15, 2011."— Presentation transcript:

1 DOD Finance Process Review Briefing November 15, 2011

2 Establish GWA as the authoritative voice in Government-wide financial accounting & reporting Build and enhance GWA visibility and outreach to all levels of the Federal community Maintain dependable & reliable GWA operations that improve the integrity of information and data Provide analytical processes and tools to expand Federal financial information for decision makers

3 Increase Standardization Treasury Account Symbol/Business Event Type Code Intergovernmental Agency Agreement (IAA) Reduce Footprint Streamline processes GTAS - Reduce Agency ATB submissions from 13 to 4 per year GWAMP One time classification at initiation of transactions Elimination of end of month reporting (224, 1219/1220, 1218/1221) Replace Outdated Technology STAR – Central Summary Standard General Ledger GTAS – FACTS I, FACTS II, IFCS, IRAS GWAMP – Reduce FBWT reconciliation and eliminate SOD

4 GWAMP – COMPLETE Standardization Developed Business Event Type Code (BETC) Developed one standard Treasury Account Symbol (TAS) format, eliminating costly and vulnerable crosswalks. Streamlined Streamlined two-step process into one New process enables agencies to classify payments, collections and intra-governmental transactions at origination. Automated User Enrollment process that reduced in half the timeframe to gain access to GWA applications Flexibility Developed a system that maintains the accounting & reporting infrastructure, initiates authority transactions and allows for real-time classification of transactions and provides real-time reporting on FBWT to FPAs

5 5 Roadmap is completed and the To-Be architecture is in place for the new GWA system. FMS is now ready to begin the full migration from the legacy central accounting system (STAR). FMS feeder systems are on target to complete their adoption of the new process by In 2012, TDO agencies will be fully enabled to streamline their accounting into the payments and collections processes thereby eliminating the month end reporting requirement. FMS will work aggressively to have full agency implementation by Decommission legacy system STAR in 2014

6 Collections CAFE Account Statement C-Key or TAS/BETC GWA C-Key or TAS/BETC Valid TAS/BETC SAM Transaction With TAS/BETC IPAC Payments C-Key or TAS/BETC TAS/BETC Transaction Process 6

7 Validation – IPAC, Disbursements, and Collections SAM verifies the TAS/BETC information attached to a Collection, Disbursement or IPAC transaction by the FPA is valid per GWAs Master Enterprise Reference TAS/BETC data. Validation is currently conducted in component TAS format. Translation –Collections and IPAC Any FPA accounting data (account code, fund code, etc.) or collection mechanism data (Merchant ID, ALC + 2 Code, etc.) that can crosswalk to a TAS is referred to as a Classification Key (C-Key). SAM translates the C-Key attached to a transaction submitted by an FPA to the appropriate component TAS and BETC combination. Default – IPAC, Disbursements, and Collections Collection, Disbursement, and IPAC transactions that contain invalid component TAS or C-Key information or no information at all will be assigned to a default TAS/BETC for GWA reporting purposes SAMs Purpose: SAMs Operates in Three Modes:

8 Transition from current Treasury Account Symbol (TAS) string format to the Common Government-wide Accounting Classification (CGAC) component TAS structure Each Payment, Collection and IPAC transaction will need to be classified when received or initiated As GWA reporting transition continues, agencies should be reviewing their processes and systems to identify any needed changes. As systems and applications (Cashlink II, SPS, PAM, IPAC, etc) are converted/updated to support GWA Reporting, agencies will have the opportunity to transition to GWA reporting As agencies become IPAC GWA reporters, Trading partners will be required to provide their customers TAS/BETC Training will be provided as GWA implements new processes to support the new reporting

9 Identified System/Process changes needed DCAS Payroll (Cleveland) Began pilot with Cleveland Identified and addressed potential issues with implementation Implemented Indianapolis for Trust Funds Beginning pilot with Army/Air Force - Indianapolis

10 DOD Impact Transaction processing (IPAC, TDO Payments) will be impacted Unable to reconcile FBWT Payment info will be missing from FBWT Significant political impact due to missing data for MTS Unable to pass GTAS edits FMS/Treasury Impact Missing data; inaccurate receipt, outlay and deficit numbers. (political implications) Missing data in Combined Statement

11 Meeting October 1, 2014 mandate date Necessary GWA system changes to support DOD/NTDO reporting Processing of Interfund Activity to GWA Eliminating Statement of Differences Identifying resolution to Payroll reporting Working on transition plan for all of DFAS Collections Identifying Collection profiles Payments Payment Information Repository

12 Carolann Marker


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