1. Online Course Design Online Course Design EVALUATION AND REVISION
JENNIFER FREEMAN

2. Session Goals
Understand the difference between assessment and evaluation
Define formative, summative and confirmative evaluation and understand the importance of each
Explore theories and methods of evaluation
Create a course evaluation and revision plan

3. Evaluation vs. Assessment
Evaluation: measuring the quality and effectiveness of learning materials and activities
Assessment: measuring students’ learning and achievement of goals and objectives

4. What Do We Evaluate? Objectives and alignment
Quality of instructional materials, resources, strategies
Tools and technology
Testing instruments
Evaluation chart
Morrison, Ross and Kemp (2004)
Evaluate objectives: are we teaching and assessing what we said we would?
Evaluate content: everything from no typos present to factually correct content to aesthetically pleasing materials
Evaluate instructional support: are students getting the support they need? (library, help desk, tutorials) Is external content reliable and of good quality?
Evaluate the teaching strategies: did that group project work out the way we would thought it would?
Evaluate the tools: how easy were they for students to use? Did the chat tool work? Was the flash exercise too complicated?
Evaluate communication: was the level of interaction and communication appropriate?
Instructional materials’ alignment with objectives and the effectiveness of testing instruments
Quality of instructional materials
Quality of external resources
Effectiveness of instructional strategies
Usability of tools and technology
Effectiveness of teaching skills
Evaluation chart

5. Formative Evaluation of Instructional Materials
Why?
Uncover problems early on; fix broken stuff
Discover potential usability/accessibility issues
Examine effectiveness and improve functionality
Dynamic nature of online learning
Find all of the typos, errors, broken links, gaps in content
Test for problems that may arise for students with disabilities
What looked good on the storyboard may not work well in practice
New technologies and teaching theories surface every day in a field as you as online learning

6. Formative Evaluation of Instructional Materials
What? When?
An ongoing process, usually done both during development and while being taught
Asks the question, “How are we doing?”
Find all of the typos, errors, broken links, gaps in content
Test for problems that may arise for students with disabilities
What looked good on the storyboard may not work well in practice
New technologies and teaching theories surface every day in a field as you as online learning

7. Who will use this evaluation information? How?
Formative Evaluation
Who will use this evaluation information?
How?
What should be evaluated?
Who will use this evaluation information?
Course development team
Instructor
How? What should be evaluated?
Instructional materials
Instructional strategies
Use of tools and technology
Keep the audience in mind when designing your evaluation plan and writing the questions you will ask…who will be interested in the evaluation feedback at this stage?
Probably will have limited student feedback on instructional support at this point

8. Formative Evaluation: Questions to Ask
Do learning activities and assessments align with the learning objectives?
Do learning materials meet quality standards?
Are the technology tools appropriate and working properly?
Do learning activities and assessments align with the learning objectives?
Do learning materials meet quality standards?
Are learning materials error-free?
Are learning materials accessible?
Are learning materials usable?
Are the technology tools appropriate and working properly?
Are you able to draw a clear correlation to a learning goal for each course activity? Is each learning objective represented by content, activities and assessment?
Focus on the instructional materials
Focus on the tools – test them – are they working and will students be able to use them properly? Are further instructions or documentation needed for any tool being used? (LMS messaging, chat, discussion areas, assignment tool, tests, etc.)

9. Formative Evaluation: Gathering data
Course development rubrics
Checklists
Focus group feedback
consistency and repeatability
Help desk error logs
Students
Faculty notes
Course development rubrics
Checklists
Focus group feedback
For consistency and repeatability
To reduce bias, evaluation should not be done by members of the course development team…you need a “fresh pair of eyes”
Develop a testing process/protocol/list of questions/evaluation forms
Determine a standardized, set time for testing so it occurs regularly as a normal part of the process
Help desk error logs
Student FAQ discussion threads
“Extra credit for errors found” idea
Faculty notes jotted down during semester
Facilitator note to self: Focus group feedback (think eportfolio project) and Q/A reviews
Use of rubrics and checkpoints assigned to an experienced ID/developer who didn’t work on the course
Focus group of potential users should test every part of the course (freelance reviewers)
During the first semester a course is being taught, keep a close watch on the error logs from the help desk. Keep track of problem areas and note improvements to be made
Let your students help!

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13. Sample Formative Evaluation and Revision Plan
Checkpoint #1 – syllabus, outline and first lesson
Checkpoint #2 – half of the course, viewed on multiple platforms
Checkpoint #3 – Entire course proofread/edited
Checkpoint #4 – Entire course tech reviewed
Checkpoint #5 – Final check (previous errors)
Student survey after first three lessons
Instructor survey after first three lessons
Examination of help desk error logs
During development
Show sample checkpoint rubrics, checklists and surveys
NEED TO IDENTIFY THESE
Course is Live

14. Sample Formative Evaluation and Revision Plan
Analysis of problems found
Assign each issue a priority score
Establish a threshold
Prioritized list of change requests
Assign corrections
Make note of unaddressed issues
Analysis of problems found
How urgent is it?
How long will it take to fix?
Assign each issue a priority score
Establish a threshold below which a course will be postponed
Prioritized list of change requests…when’s the best time to revise?
Assign corrections and establish a deadline for each
Make note of unaddressed issues
URGENT – will immediately affect a student’s grade (a broken test that must be taken by midnight)
MAJOR – important content is unavailable (javascript mouseover function isn’t working correctly)
MINOR – a typo in the instructor’s bio

15. Summative Evaluation Why? What? When? Why? What? When?
Examine effectiveness
Improve functionality
Discover causes for failures
Constant maintenance and improvements
What? When?
Usually done after the completion of each semester
Asks the question, “How did we do?”
Why?
Examine effectiveness
Improve functionality
Discover causes for failures…fix existing problems
What works in theory doesn’t always work in practice
Constant maintenance and improvements to content and strategies…the dynamic nature of online learning
What? When?
Usually done after the completion of each semester
Asks the question, “How did we do?”
First semester is complete, now have student data and feedback available to identify problems not discovered earlier. “The first semester is like the first pancake.”
Dynamic nature of teaching with technology: what improvements have been made that we can take advantage of? What new research is available?

16. Summative Evaluation Who will use this evaluation information? How?
What should be evaluated?
Who will use this evaluation information?
Instructor
Course development team
Administration
How? What should be evaluated?
effectiveness of instructional materials and strategies
the learning environment
the instructor’s teaching skills
availability and ease of use of tools and technology
instructor satisfaction with the online teaching experience
student satisfaction with the online learning experience
Keep the audience in mind…what questions are they interested in having answered?
In addition to the areas evaluated during the formative stage, we can now take a look at the areas measured by student success and feedback: the “feel” of the learning environment, the instructor’s skill in teaching online, the usability of the content and teaching tools; as well as the instructor’s opinions on the experience

17. Summative Evaluation: Questions to Ask
Student success
grades
learning activities , assignments and assessments
time
Instructor and student satisfaction
learning materials
motivation
tools
Are program/department needs being met
accreditations, prerequisites for other courses, competencies
Is the course scalable?
Did the students succeed? (grades)
Did the learning activities and assessments align with the learning objectives?
Were assignments and assessment appropriate to the content?
Was time adequate to convey material and complete tasks?
Level of instructor and student satisfaction (participation and opinion)
Were learning materials easy to use and accessible? What content did students frequently have problems with? What areas of the course are error-prone?
Were there any concerns about motivation?
What tools did the instructor or students frequently have problems with? Should we continue to use chosen tools?
Are program/department needs being met
accreditations, prerequisites for other courses, competencies
Is the course scaleable?
How were students grades?
How was the level of participation, according to student opinion? According to instructor opinion? Compared with other courses?
How did students feel about the assignments and assessments? How did the instructor feel? What was the rate of success/completion of the assignments and assessments compared to other courses?
What were the instructor’s and students’ opinions about time requirements? (This is a big one. Almost every online course attempts to do too much the first time around.)
Other student opinions: content? Environment? Level of communication? Tools/technology?
Re-visit the help desk logs…where were the problems?

18. Summative Evaluation: Gathering data
Student grades
Student surveys
Instructor satisfaction surveys
Learner self-assessments
Pretest/posttest comparisons
Assessment item analysis
Focus group feedback
Help desk error logs
Discussion forum and chat archives

21. Sample Summative Evaluation and Revision Plan
Analyze surveys; identify themes or trends
Analyze assessment results
Analyze help desk logs
Examine course archives
Compile list of issues
Research solutions
Assign priority ratings
Assign tasks and establish deadlines
Analyze student and faculty surveys; identify themes or trends
Analyze assessment
Analyze help desk logs
Examine course archives
Compile list of issues (including issues noted during formative phase that have yet to be addressed)
Research solutions
Determine time needed to fix
Assign priority ratings
Assign tasks and establish deadlines
Will vary, depending on
how often, soon course is to be offered again
resources available (release time/extra staff less likely to be forthcoming than during initial development)
May have to limit revisions to urgent issues until time/resources are available

22. Confirmative Evaluation
Why?
long-term effectiveness
large-scale issues
What? When?
after the completion of each semester
“How are we doing now?”
Why?
Discover long-term effectiveness of the course
Address large-scale changes necessary to the curriculum
Constant maintenance and improvements to technology, content and strategies…the dynamic nature of online learning
What? When?
Usually done some time after the completion of each semester
Asks the question, “How are we doing now?”
Curriculum appropriate within department (prerequisites for other courses, fit, etc.)?
Continue using LMS?
Budgetary

23. Confirmative Evaluation
Who will use the evaluation information?
How?
What is being evaluated?
Who will use the evaluation information?
Instructor
Administration
How? What is being evaluated?
Students’ long-term retention of learning, usefulness to their long-term goals
Long term effectiveness of the course within the program
LMS and other technology/tools

24. Confirmative Evaluation: Questions to Ask
program/department needs
trends in student satisfaction
scalability/sustainability
tools and technology
Are program/department needs being met (accreditations, prerequisites for other courses, competencies)
Trends in level of student satisfaction
Course valuable/meaningful to long-term goals? (program/career)
Is the course scalable?
Is the course sustainable?
Learning environment, technology, tools still meeting our needs?
LMS evaluation
Major course redesign

25. Confirmative Evaluation: Gathering data
Program student surveys
Departmental administrative opinions
Faculty peer review of learning materials
Employer surveys
Retention data
Help desk logs
LMS effectiveness study / survey

26. Common LMS Evaluation Criteria
cost
server space adequate
maintenance needs being met
vendor/software standards
reliability
security
customization
course structure and presentation
Costs rising at a reasonable rate?
Are server space and maintenance needs being met? Is the vendor and software in compliance with required standards?
How reliable has the system been?
Have there been any security concerns?
Level of customization possible within the system?
Satisfied with the structure and presentation of courses?
Satisfied with the authoring tools provided?
Satisfied with the tracking capabilities of the system?
Satisfied with the testing engine and/or assessment tools available in the system?
available in the system?
• Are faculty, students and staff satisfied with the collaboration tools (discussion areas,
journaling, help desk, whiteboard) provided through the system?
• Are faculty, students and staff satisfied with the productivity tools (calendar, help files,
search engine) provided through the system?
• Is student / faculty / staff documentation or training sufficient?
• How usable do students, faculty and staff find the tools?
• What is the vendor’s reputation in the industry?
• What is the vendor’s position in the industry?

27. Common LMS Evaluation Criteria
tracking
assessment
collaboration tools
productivity tools
documentation and training
vendor reputation and position
Satisfied with the collaboration tools (discussion areas, journaling, help desk, whiteboard) provided through the system?
Satisfied with the productivity tools (calendar, help files, search engine) provided through the system?
Is student / faculty / staff documentation or training sufficient?
How usable do students, faculty and staff find the tools?
What is the vendor’s reputation in the industry?
What is the vendor’s position in the industry?

30. Evaluation Activity is it accessible? is it scaleable?
is it sustainable?
Questions will be asked and discussed for each learning object/activity idea on the flip chart. If the answer to any question is no, ideas for improvement will be discussed.

31. Jennifer Freeman jenni.z.freeman@gmail.com