1. Top 10 things you need to know about SharePoint Site Administration
Sperry Hope

2. Top 10 things you need to know about SharePoint Site Administration
Sperry Hope
@SperryH

3. About Me
I have been working with SharePoint for the past 7 years. I love the collaboration and social aspects of the product and what it can bring to a team and organization.
Senior SharePoint Engineer for the Church of Jesus Christ of Latter Day Saints
Father of 4 boys and 1 daughter
Hobbies include Cooking, Camping, Reading, Robotics and HAM Radio
#SPSUtah

4. Agenda Basic SharePoint Architecture Security Features/Apps
What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?
Security
What is the difference between a Site Collection Admin and an Owner
How can I tell who has access to my site?
I want a user to be able to add but not delete. How can I do that?
Features/Apps
Why don’t I see all the same options and items on my site?
What does it mean when it says a dependent feature is not enabled?
Common questions
I want to log in as a test user. The log in as different User is gone. What can I do?
Something was deleted but it isn’t showing up in the recycle bin. Why?
I see my changes but my customer doesn’t. Why?
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

5. Basic SharePoint Architecture
FARM
What makes up a farm?
Front End Servers
Application Servers
Database Server
Central Admin
Config Databases
Service Applications
Farm Administrators manage settings
#SPSUtah

6. Basic SharePoint Architecture
FARM
What Is a Web Application?
URL
Managed Paths
Content Databases
Services
Features
Authentication Providers
General Settings
Farm Administrators manage
Everything done in Central Admin
Web Application
Examples:
/sites
WSS_Content_DB
SSRS, Managed Metadata
Branding, Templates
Kerberos/NTLM/Custom
Throttling limits
#SPSUtah

7. Basic SharePoint Architecture
FARM
What is a Site Collection?
Root Site
Features/Apps
Galleries
Root of permission inheritance
Area where administrative rights can get transferred to a non Farm Admin
Web Application
Site Collections
Site Collections
Site Collections
Site Collections
Site Collections
Site Collections
Site Collections
Site Collections
Site Collections
Site Collections
Examples:
/sites/HR
/apps/Reporting
#SPSUtah

8. Basic SharePoint Architecture
FARM
What is a Site?
Used to organize content
Usually organized around security requirements or content types
Site Features
Site Themes
A Site Collection is both a Site Collection and a Root Site
Web Application
Site Collections
sites
Examples:
/wiki
/Project
sites
sites
sites
sites
#SPSUtah

9. Basic SharePoint Architecture
FARM
What is a Library?
Contains Files as library Items
Can be Mail Enabled
Can have publishing and check in check out capabilities
Can have custom metadata tied to the library Item
What is a List?
Contains Information as a List Item
Similar to a database Row
Some Special Lists include Calendars and Tasks
Can Include file attachments to the list Item
Web Application
Site Collections
Site
Libraries and Lists
#SPSUtah

10. Basic SharePoint Architecture
FARM
Why Is this important to know?
Web Application
Site Collections
Site
Libraries and Lists
#SPSUtah

11. Basic SharePoint Architecture
FARM
Why Is this important to know?
Web Application
Security!!!
Every level of architecture can have unique security applied to it from the library item to the farm.
Typically Security should be set from a permissive to restrictive model. A library should be more restrictive if necessary than the site etc.
Site Collections
Site
Libraries and Lists
#SPSUtah

12. Agenda Basic SharePoint Architecture Security Features/Apps
What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?
Security
What is the difference between a Site Collection Admin and an Owner
How can I tell who has access to my site?
I want a user to be able to add but not delete. How can I do that?
Features/Apps
Why don’t I see all the same options and items on my site?
What does it mean when it says a dependent feature is not enabled?
Common questions
I want to log in as a test user. The log in as different User is gone. What can I do?
Something was deleted but it isn’t showing up in the recycle bin. Why?
I see my changes but my customer doesn’t. Why?
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

13. Security: Site Collection Admin vs. Site Owner
Can Manage Permissions of the Site
Can Manage Site Features
Can set Site Regional Settings
Can manage Libraries and Lists
Can manage User Alerts
Can Delete Site
Can Create Sub-Sites
Can see most Galleries
#SPSUtah

14. Security: Site Collection Admin vs. Site Owner
Unrestricted Access to everything in the Site Collection
Can Manage Site Collection Features
Can see Content and Structure Logs
Can see Site Collection Recycle Bin
Can add or remove other Site Collection Administrators
Can set Search Settings, Scopes, and Keywords
Can view Site Collection Usage Reports
Can set Site Collection Audit Settings and view logs
Site Owner
Can Manage Permissions of the Site
Can Manage Site Features
Can set Site Regional Settings
Can manage Libraries and Lists
Can manage User Alerts
Can Delete Site
Can Create Sub-Sites
Can see most Galleries
#SPSUtah

15. Security: Who Has Access to My Site
#SPSUtah

16. Security: Who Has Access to My Site
#SPSUtah

17. Security: How can someone add but not delete
#SPSUtah

18. Security: How can someone add but not delete
#SPSUtah

19. Security: How can someone add but not delete
#SPSUtah

20. Agenda Basic SharePoint Architecture Security Features/Apps
What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?
Security
What is the difference between a Site Collection Admin and an Owner
How can I tell who has access to my site?
I want a user to be able to add but not delete. How can I do that?
Features/Apps
Why don’t I see all the same options and items on my site?
What does it mean when it says a dependent feature is not enabled?
Common questions
I want to log in as a test user. The log in as different User is gone. What can I do?
Something was deleted but it isn’t showing up in the recycle bin. Why?
I see my changes but my customer doesn’t. Why?
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

21. Features/Apps: Why don’t I see the same options on my site
#SPSUtah

22. Features/Apps: Why don’t I see the same options on my site
#SPSUtah

23. Features/Apps: What are dependent Features
#SPSUtah

24. Features/Apps: What are dependent Features
Site Features
Site Collection Features
#SPSUtah

25. Features/Apps: What are APPS
#SPSUtah

26. Agenda Basic SharePoint Architecture Security Features/Apps
What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?
Security
What is the difference between a Site Collection Admin and an Owner
How can I tell who has access to my site?
I want a user to be able to add but not delete. How can I do that?
Features/Apps
Why don’t I see all the same options and items on my site?
What does it mean when it says a dependent feature is not enabled?
Common Issues
I want to log in as a test user. The log in as different User is gone. What can I do?
Something was deleted but it isn’t showing up in the recycle bin. Why?
I see my changes but my customer doesn’t. Why?
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

27. How can I log in as a different User?
2010 Interface
2013 Interface
/_layouts/closeConnection.aspx?loginasanotheruser=true
/_layouts/15/closeConnection.aspx?loginasanotheruser=true
#SPSUtah

28. I know a document was deleted but isn’t showing up in the Recycle Bin
I know a document was deleted but isn’t showing up in the Recycle Bin. Why?
My User Account
#SPSUtah

29. I know a document was deleted but isn’t showing up in the Recycle Bin
I know a document was deleted but isn’t showing up in the Recycle Bin. Why?
My User Account
User who deleted the document
#SPSUtah

30. I know a document was deleted but isn’t showing up in the Recycle Bin
I know a document was deleted but isn’t showing up in the Recycle Bin. Why?
My User Account
User who deleted the document
#SPSUtah

31. I know a document was deleted but isn’t showing up in the Recycle Bin
I know a document was deleted but isn’t showing up in the Recycle Bin. Why?
My User Account
User who deleted the document
#SPSUtah

32. I see my changes but my customer doesn’t. Why?
#SPSUtah

33. I see my changes but my customer doesn’t. Why?
#SPSUtah

34. I see my changes but my customer doesn’t. Why?
#SPSUtah

35. I see my changes but my customer doesn’t. Why?
#SPSUtah

36. I see my changes but my customer doesn’t. Why?
#SPSUtah

37. I see my changes but my customer doesn’t. Why?
#SPSUtah

38. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

39. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

40. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

41. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

42. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

43. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

44. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

45. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

46. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

47. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

48. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

49. I have some data in a database on server XYZ
I have some data in a database on server XYZ. How can I show that in SharePoint?
#SPSUtah

50. Questions
#SPSUtah

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