1. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US English Language Proficiency Assessment For the 21 st Century (ELPA 21) Proctor Training January 2016 KSD Assessment Office and Multilingual Education Department

2. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 2 OBJECTIVES OF PROCTOR TRAINING - BIG PICTURE Overview of the ELPA21 assessment –  What is new and different from WELPA?  How does this assessment “work”? Your role as a Test Administrator / Proctor Universal and Designated Features, and Accommodations Proctoring and Administering the ELPA21 – More information on setting up and getting prepared for what needs to be done before, during and after a test session Setting up a Test Session – Technical information for Proctors on how they login and how students login, word for word from the DFA. Resources and Help

3. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 ASSESSMENT AND SUBTESTS 3  The ELPA21 annual assessment consists of one test with 4 Subtests: Listening, Reading, Writing, and Speaking. Subtests must be taken in order but students may proceed at their own pace.  Each subtest MAY be completed in the same day. Not all subtest domains must be taken in the same day. For instance, Listening and Reading might be taken one day, Writing and Speaking the next.  Students are prompted to review answers in each subtest before they submit answers and go to the next subtest.  Once students leave one subtest they cannot go back to review their answers in a previous subtest.

4. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US A Brief Description Of How The ELPA21 Subtests Work 4 Listening When the Listening subtest starts, students are prompted to check the sound in their headphones. If the sound needs adjusting or is not working, they should raise their hands. Students hear the prompts through their headphones and then respond to a multiple-choice answer or drag-and-drop test questions. Speaking During the Speaking subtest, students hear the prompts through their headphones and then record their answers. To record an answer, the student clicks on the icon, speaks, and then clicks on the STOP icon. The student can then listen to his or her recorded response by clicking on the LISTEN icon. If the student is not satisfied, he or she can re-record a response by clicking on the RECORD icon again. Reading During the Reading subtest, students read different types of text such as short correspondence, procedural, literary, and informational passages. They will demonstrate comprehension by answering multiple-choice and drag-and- drop questions. Writing Students in kindergarten and first grade show their knowledge by dragging letters to form words and by dragging words to complete or form sentences, and they will also use a paper-and-pencil writing form. At the higher grades, students respond to Writing prompts by typing.

5. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 PROFICIENCY LEVELS 5

6. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 6 Approximate Test Times Grade Bands: K, 1, 2 – 3, 4 – 5, 6 – 8, and 9 – 12. Subtests*: Listening, Reading, Writing, and Speaking Estimated test times are based on the field test - actual times may vary. It is recommended that 15 to 20 minutes be added for test proctor activities. Grade/Grade Band Subtest TimesTotal K and 120 Minutes1 Hour and 20 Minutes 2 - 325 Minutes1 Hour and 40 Minutes 4 - 525 Minutes1 Hour and 40 Minutes 6 - 830 Minutes2 Hours 9 -1 230 Minutes2 Hours * Note: “Subtests” and “segments” both refer to the same thing, that is, the different portions of the ELPA21 for Listening, Reading, Writing, and Speaking.

7. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 District Test Coordinator Checklist 7 Activities PRIOR to Test Administration  Communicate with Technology Coordinator(s) and School Test Coordinator(s) regarding technology, planning, and scheduling  Review all materials available on the ELPA21 Administration site: Test Coordinator’s Manual Directions for Administration Accessibility and Accommodations Manual Training Modules Information regarding Interactive Demos  Aid in the coordination of and/or facilitate ELPA21 admin training for district and school staff as needed (content, dates, etc.)

8. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 District Test Coordinator Checklist (Cont.) 8 Activities PRIOR to Test Administration  Have all participating schools review the Setup and Installation Guide (SIG) and perform the Workstation Readiness Test to determine if all technology requirements have been met  Ensure tasks are completed for uploading Pre-ID files as applicable  Ensure tasks are completed for Personal Needs Profiles (PNPs) designations for those students that require accessibility features and/or accommodations  Help schools prepare computers for testing  Make sure that schools know where and how to get assistance for any issues that might come up (Customer Support, technology staff, Assessment staff)

9. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 District Test Coordinator Checklist (Cont.) 9 Activities DURING Test Administration Respond to questions from ELPA21 School Test Coordinators regarding the test administration Activities AFTER Test Administration Confirm all schools registered for the ELPA21 Assessment have completed testing

10. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 School Test Coordinator Checklist 10 Activities PRIOR to Test Administration Review all materials available on the ELPA21 Administration site: Test Coordinator’s Manual Directions for Administration Accessibility and Accommodations Manual Training Modules Information regarding Interactive Demos  Ensure that all students take the Interactive Demo before taking the ELPA21 test  Communicate with District Test Coordinator and District/School Technology Coordinator(s) regarding technology, planning, and scheduling  Aid in the coordination of and/or conduct training for teachers  Establish and coordinate testing schedule at assigned school

11. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ELPA21 School Test Coordinator Checklist (Cont.) 11  Work with Technology Coordinator and/or teachers to ensure all labs in assigned school are technology ready (network, server, etc.) by conducting the Workstation Readiness Test.  Ensure that all labs are set up for student testing prior to testing (physical layout, headsets, testing signs, etc.)  In coordination with the technology staff and/or examiners, address any issues found through Workstation Readiness Test  In coordination with the District Test Coordinator, ensure that the names and demographic data of all students testing are showing in TIDE and the Test Administration Platform  Ensure that students are assigned to the correct roster and that everyone has been assigned a username and password before testing  Print and distribute all test tickets

12. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 12 Activities DURING Test Administration  Coordinate testing during the assessment window  Monitor the test administration  Respond to questions from ELPA21 proctors and teachers regarding the test administration Activities AFTER Test Administration  Notify the District Test Coordinator when all school-level ELPA21 administration activities have been completed ELPA21 School Test Coordinator (Cont.)

13. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 13 ELPA21 Test Administrator (Proctor) Checklist Activities PRIOR to Test Administration  Communicate with ELPA21 School and Technology Coordinator(s) regarding technology, planning, and scheduling  Review materials available on the ELPA21 Administration site help page: Test Coordinator’s Manual Directions for Administration Accessibility and Accommodations Manual Training Modules Information regarding Interactive Demos  Ensure students take the Interactive Demo prior to the assessment. This is very important as it will allow your students to familiarize themselves with the online testing platform, the tools available in the system, and the types of items (questions) they will encounter in the ELPA21 Test.  Talk to your students about the tests so that they know what to expect and encourage them to do their best

14. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 14 ELPA21 Test Administrator (Proctor) Checklist Cont. Activities PRIOR to Test Administration  Verify that Workstation Readiness Tests have been completed on all workstations and the secure browser icon is available on all workstations  Ensure that all labs are set up for student testing prior to testing (physical layout, testing signs, headsets, etc.)  Ensure that students are assigned to the correct online testing groups and that everyone has their usernames and passwords prior to testing  Ensure that login tickets are secure and stored in a secure location between testing sessions  Arrange to have access to a phone during testing to report any technical issues to the WA Help Desk (urgent issues with testing platform), or Customer Support (issues with computers and hardware).  For all other help and information, please call the Assessment Office (7080)

15. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 15 ELPA21 Test Administrator (Proctor) Checklist Cont. Activities DURING Test Administration  Post a “Testing: Do Not Disturb” sign on the door to prevent interruptions  Distribute test tickets with usernames and passwords  Follow the wording and directions in the DFA exactly.  Answer student questions according to the guidelines in the Accessibility and Accommodations Manual  Ensure students do not leave open test screens unattended at any time Activities AFTER Test Administration  Ensure all students have submitted their tests once complete  Collect and secure all login tickets when ELPA21 testing is complete  Notify the School Test Coordinator when all ELPA21 testing is completed

16. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US Accessibility Features And Accommodations For the ELPA21 Assessment 16  Universal Features are accessibility tools that are either embedded in the assessment technology or non-embedded classroom resources. They are available to all students based on student preference and selection.  Designated Features are features (either embedded or non- embedded) that any student may use if the need has been indicated by teacher or other adult who knows the student. Designated features must be assigned to a student in advance of test administration and entered into TIDE.  Accommodations are changes in procedures or materials designed to provide equitable access to the assessment and generate valid results for students who need them. Accommodations must be documented on an IEP or 504 plan ahead of testing, and entered into TIDE. ELPA21 Accessibility and Accommodations Manual ELPA21 Accessibility and Accommodations Template

17. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 17 Universal Features, Designated Features and Accommodations All universal features are available by default to all students taking ELPA21, unless turned off in TIDE. Designated features need to be entered in TIDE. Student s should only use designated features and accommodations that they are already using in their classroom work. All universal features are available by default to all students taking ELPA21, unless turned off in TIDE. Designated features need to be entered in TIDE. Student s should only use designated features and accommodations that they are already using in their classroom work.

18. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 18 ELPA21 Universal Features and Designated Features Zoom-In

19. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 19 ELPA 21 Accommodations Zoom-In

20. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 20 Requirements for a Secure Testing Environment Before Testing Instructional materials or any other information displayed in the classroom that might assist students in answering questions must be removed or covered. Students must be seated so they cannot look at each other’s work, or provide then with tabletop partitions. Place a “TESTING—DO NOT DISTURB” sign on the door or post signs in halls and entrances rerouting hallway traffic. During Testing Provide a quiet environment. No talking or other distractions that might interfere with testing. Actively supervise and monitor students. Purses and backpacks should be put away. Do not allow access to unauthorized electronic devices during testing such as cell phones, iPods, cameras, and electronic translation devices. Students may only access and use resources that are permitted for the test, or portion of the test. No form or type of answer key may be developed for test items. Only use the approved student interface and secure browser to administer ELPA21.

21. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 21 Requirements for a Secure Testing Environment (Cont.) During and After Testing Teachers and other school staff are not permitted to review student responses in the testing interface or students’ notes on scratch paper. Staff may not review, discuss, or analyze test items, reading passages, or writing prompts at any time, including before, during, or after testing. Keep any printed materials such as scratch paper, and test tickets with student information in a secure location. Test items, reading passages, or writing prompts may not be reproduced or used for instruction. All secure testing materials must be immediately returned to your School Test Coordinator, at the end of each testing session, according to your school’s approved Test Security and Building Plan.

22. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 22 Test Security Incidents: Improprieties, Irregularities, and Breaches TypeDefinition Impropriety An unusual circumstance that has a low impact on the individual or group of students who are testing and has a low to no risk of potentially affecting student performance on the test, test security, or test validity. These circumstances can be corrected and contained at the local level. An impropriety is reported to the District Test Coordinator (DC) and School Test Coordinator (SC) immediately and entered into the appeals module of TIDE if required. Irregularity An unusual circumstance that impacts an individual or group of students who are testing and may potentially affect student performance on the test, test security, or test validity. These circumstances can be corrected at the local level. An irregularity must be reported to the DC and SC immediately and entered into the appeals module of TIDE for resolution (should an appeal be required). Breach An event that poses a threat to the validity of the test. Examples may include such situations as a release of secure materials or a security/system risk. These circumstances have external implications for the Consortium and may result in a Consortium decision to remove the test item(s) from the available secure bank. A breach incident must be reported to the DC and SC immediately and entered in TIDE for resolution (should an appeal be required).

23. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 23 Test Security Incidents: Improprieties, Irregularities, and Breaches

24. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 24 Procedures in the Event of a Breach A test administration event that poses a threat to the validity of the test. Breaches require immediate attention and escalation to Kimberly DeRousie, OSPI State Test Coordinator at (360) 870-4860 or (360) 725-6353. Examples may include such situations as exposure of secure materials or a repeatable security/system risk. These circumstances have external implications. (Example: Administrators modifying student answers, or test items shared in social media.)

25. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US Checklist Before Starting ELPA21 Test Administration 1. Review the ELPA Test Administration Manual, starting on page 18, SUMMATIVE TEST–TA: INSTRUCTIONS and other supporting materials on the KSD Assessment Office website, as needed, before administering the ELPA21 Summative tests. 2. Verify that computers are set up and configured for the ELPA21 Assessments. 3. Review your student’s testing schedules. Is there a plan in place to support students needing additional time? 4. Refer to the ELPA21 Guidelines on Tools, Supports, & Accommodations (WCAP-Portal) for additional restrictions related to providing tools, supports, or accommodations including the use of scratch paper. 5. Verify that the necessary materials for each test administration are available (i.e., headsets, scratch paper). 6. Make sure the physical conditions in the testing room are satisfactory. All students should have a well-lighted, well-ventilated workspace, and should be seated so that there is enough space between them. 25

26. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US Preliminary Checklist for ELPA21 (cont.) 7. Have a plan for covering any Word Walls or other posted material that could provide help during the test. Post a “Testing— Secure Environment, Do Not Disturb” sign on the door to avoid interruptions (available WCAP-Portal). 8. Student testing areas (desks or tables) should be cleared of books and other materials. 9. Have a location secured, away from student testing locations, for students to place non-approved electronics and personal bags. Students must turn off all non- approved electronics such as cell phones prior to testing. 10. Plan ahead for a time and location to charge iPads, Chromebooks, and laptops prior to testing. Devices should be 100% charged or plugged into a wall socket during the test. 11. Review the critical information for administering segments on (see next slide) 26

27. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ADMINISTERING ELPA21 SEGMENTS (Subtests) If you are testing one segment in a single day: When students finish the first segment, you will deny the next segment within the Test Admin platform. When beginning the next testing segment on a subsequent day, read the login directions to the student from pages 23-26 of the DFA. Then, continue with the segment SAY box directions. If you are testing more than one segment in a single day: When students finish the first segment, read the SAY box directions for the next segment, while the student’s computers are on the Waiting for a segment approval. When the students are ready to begin testing, approve students to the next segment within Test Admin platform. Prepare to have available silent work for any students who complete the test early. For security reasons, students must not have access to non-approved electronics while in the testing location. If individually releasing students, one at a time, at the end of testing, ensure that all materials have been collected and accounted for prior to dismissal. 27

28. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US ADMINISTRATIVE CONSIDERATIONS Some students may need some of these supports during testing:  Adaptive furniture  Breaks (length to be determined by the structure of the test and student’s needs)  Study Carrel  Individual administration  Light/acoustics  Minimize distractions  Test at a time beneficial to the students  Non-embedded amplification  Repeat/re-read directions word-for-word  Seat location/proximity  Separate room  Slant board/wedge  Small group  If a student needs to be tested at home or in the hospital, the district coordinator must be submit this request to OSPI, for approval. 28

29. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 29 TIPS for Test Administrators (TAs) Prepare and encourage students to do their best You can advise them not to spend too much time on any one question. During testing, check to make sure students are using the technology correctly, following directions, and making progress through the test. TAs are allowed to assist students with entering their usernames and passwords to login and are also permitted to assist students with navigation of the system. (Page 18, ELPA21 TAM). Pausing during the ELPA21 TAs and students should us the ELPA21 Training Test to have practice with pause rules. Students can pause their test any time. They will see a warning message. If they go ahead and pause the test, they will be logged out. Students can log back in again with their session ID, first name and SSID. The test session will be active unless the proctor closes it. When students resume the test, they will see the first page with unanswered questions. They can view and change answers to questions they already answered within the current test segment, including previous pages. They cannot go back to previous segments. If their test is idle for 20 minutes, the system will automatically pause the test and log them out. All answers are saved immediately. Students do not lose them when the test is paused.

30. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 30 After Each Test Session Test Administrators are responsible for collecting and account for all test materials from each student before letting the student leave the testing area. All secure testing materials including test tickets, the grades K and 1 writing paper-pencil DFA, and scratch paper must be immediately returned to your School Test Coordinator, at the end of each testing session, according to your school’s approved Test Security and Building Plan. These materials are not considered secure: o Test Administration Manuals (recycle). o Unused print-on-demand pre-ID student labels for grades K and 1 (destroy according to district policy).

31. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US Quick Review - Navigating the Technology Use the WCAP Portal WCAP Portal to access:WCAP Portal TIDE Register students, review and edit test settings, accommodations, and other important testing information. TEST ADMINISTRATION Start student test sessions (practice, interim, and summative). Monitor student progress during online tests. Online Reporting System (ORS) Provides student and group test scores and reports RESOURCES Manuals, guides, training modules, and other information PRACTICE/TRAINING TESTS for students – can be done with or without using the secure browser, but the secure browser is recommended. 31

32. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 32 The TA must create a test session before students can log in to the Student Testing System (but no more than 20 minutes prior or the system will time out). When a TA creates a test session, a unique session ID is randomly generated. This session ID must be provided to the students before they log in and should be written down. Follow these steps to create a session: Log into the TA Interface link. The TA accesses the TA interface via the WCAP portal, and enters username and password and clicks to log in to the TA Interface. Starting a Test Session

33. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 33 The next set of slides come from the ELPA21 TAM. The next set of slides come from the ELPA21 TAM.

34. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 34

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43. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 43 See Pages 27 – 35 of the ELPA 21 DFA or ELPA21 Test Admin Manual for step by step directions for Listening, Reading, Writing, and Speaking Segments.

44. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 44 When you have questions during a test administration: Test Proctors: Contact your School Assessment Coordinator School Assessment Coordinator: Contact the District Assessment Coordinator 7080 (Assessment Office) District Assessment Coordinator: Contacts OSPI. OSPI will refer calls from school staff to their District Assessment Coordinator.

45. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 45 ELPA21 RESOURCES Assessment Office Website http://www.kent.k12.wa.us/Page/6145 OSPI ELPA21 webpage : www.k12.wa.us/ELPA21/default.aspx www.k12.wa.us/ELPA21/default.aspx WCAP Portal http://wa.portal.airast.org/ ELPA21 Consortium Webpage www.elpa21.org/

46. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US QUESTIONS? THANK YOU! 46