1. Creating A Knowledge Archive for State Higher Education Organizations A Pilot - 2002 A Pilot - 2002 Rob Sheehan & Kirk Trickett Ohio Board of Regents prepared for SHEEO/NCES Workshop, June, 2002

2. What is a knowledge archive? b A way to store data facts b A consistent methodology for recording data facts b A web based method to share data facts b A secure vehicle for communication b A tool for reviewing data facts with colleagues (internally) or the public

3. Why a need for a knowledge archive?

4. b Find data facts more quickly b Record data facts more consistently b Common needs across states - reduce redundant efforts b Quickly share emergent facts b Cross check accuracy of data facts with peer input

5. What are minimum elements of a functional knowledge archive? b Web delivery system b Automatic email communication b Restricted set of contributors b Multi-level view (public and private) b Security behind a firewall & SSL Encryption b Ease of administration b Decentralized storage of data facts b Unlimited, but organized set of facts

6. What are the steps to develop the knowledge archive? b Step 1: Develop minimal set of requirements to code each fact

8. What are the steps to develop the knowledge archive? b Step 2: Develop optional additional attributes for each fact

10. What are the steps to develop the knowledge archive? b Step 3: Develop security process for registered users

12. What are the steps to develop the knowledge archive? b Step 4: Develop minimal dataset on users able to add to or edit facts

14. What are the steps to develop the knowledge archive? b Step 5: Develop efficient way to present facts on web

16. What are the steps to develop the knowledge archive? b Step 6: Develop search methodology for facts Search by text or sub-string inSearch by text or sub-string in –Fact –Subject –Year

18. What are the steps to develop the knowledge archive? b Step 7: Develop way to log to administrator(s) added facts

19. 05/22/2002 - 09:50:05 am obr216.regents.state.oh.us ktrickett Test fact 2002 Continue mail sent 05/24/2002 - 08:31:30 am obr140.regents.state.oh.us rsheehan test test Continue mail sent

20. How do we use the knowledge archive? b As viewer: go to www.regents.state.oh.us/ knowledgebasewww.regents.state.oh.us/ knowledgebase

21. How do we use the knowledge archive? b As contributor: www.regents.state.oh.us/ knowledgebase b request an account from the main screen: your name, title, organization, email, phoneyour name, title, organization, email, phone –(subject to change) b submit acceptance of knowledgebase archive guidelines (organizational approval necessary) b receive userid & password

23. What are the technical requirements for knowledge archive as piloted ? b The only requirement to access the HEI knowledgebase is to have a current web browser with an active Internet connection b This has been tested on both Windows and Mac OS platforms and Internet Explorer 4.x or Netscape Navigator 4.x or newer b No plug-ins are required to access