1. Faculty Information System (FIS) Possible Replacement Presentation to Faculty Senate November 12, 2014 Celeste Boudreaux Assistant Vice Provost for Academic Affairs Paula Sanders Vice Provost for Academic Affairs

2. Current FIS is ◦not user friendly ◦limited, manual integration with Banner ◦not embraced by all deans, who rely on their own forms to collect relevant information Leads to ◦difficulty gathering reliable data about faculty productivity ◦duplication of requests for information FIS Possible Replacement

3. Goals: ◦Ask faculty members for any piece of information once and only once, ever.  Need systems that are more robust, user friendly, and integrated ◦Pull in data from:  Campus systems (Cayuse/Banner)  External sources (journal databases, reference managers) ◦Push out data in usable formats that will save faculty time:  CVs, NSF/NIH biosketches, annual reports  websites  Rice Institutional Repository

4. Project partners: ◦VPAA, Office of Research, IT, possibly Library Campus data integration & management efforts FIS Possible Replacement

5. Steps Taken: Focus group of ~20; 30% faculty Interviewed all Rice school deans Viewed web demos of 7 products Invited 3 to do on-campus presentations Narrowed down to 2 finalists: Converis and Faculty180 Summary report/proposal being prepared Will wait till January for new CIO Klara Jelinkova’s input

6. FIS Possible Replacement View preliminary report, as well as vendor demos at http://vpaa.rice.edu/node/182http://vpaa.rice.edu/node/182 May need to log in with NetID. Questions to vpaa@rice.eduvpaa@rice.edu View progress on this and other projects of VPAA and the other Vice Provosts at vpaa.rice.edu/digest vpaa.rice.edu/digest