1. At-Large Working Groups Heidi Ullrich, Senior Director for At-Large ALAC Onboarding Call18 January 2016

2. Overview of Presentation 1.Overview of At-Large Working Groups 2. Introduction to At-Large Working Groups a. Policy-based Working Groups b. Outreach and Engagement Working Groups c. Process-based Working Groups 3. How to Join 4. Questions and Answers

3. | 3 Overview of At-Large Working Groups: General (1) Much of the work of the ALAC and At-Large takes place within some type of At-Large Working Group (WG) The primary activity of At-Large WGs generally includes: Development of policy advice that feeds into ALAC statements Provision of advice to the ALAC on a specific project or on- going process-related activity Oversight on an on-going process Carrying out actions delegated by the ALAC related to policy, process or outreach and engagement

4. | 4 Overview of At-Large Working Groups: General (2) Significant growth in At-Large Working Groups occurred following the first At-Large Summit in March 2009 Currently there are 19 active At-Large WGs and several more RALO- based Working Groups Working Group Portal : https://community.icann.org/display/atlarge/At- Large+Working+Groups

5. | 5 Overview of At-Large Working Groups: Types There are several types of WGs depending on the nature of their mission: Sub-committee - Typically has an ongoing task that requires formal ALAC motions and voting. Example: The on-going requesting and monitoring of funding by the ALAC Subcommittee on Finance and Budget Standing Working Groups – Generally work on on-going or long-term issues Ad-Hoc Working Groups – The ALAC and RALOs may form ad hoc WGs to address specific projects or reach specific goals Taskforces – Usually have mandates to accomplish in a short time-frame Archived WGs – Deemed by the ALAC as being inactive or having completed their mandate

6. | 6 Introduction to At-Large Working Groups Policy-based Working Groups The primary activity of Policy-based Working Groups generally includes: Development of policy advice and recommendations for the ALAC Analysis of a specific policy and how it might impact the best interests of the Internet end-users Promotion of knowledge on a specific policy issue to the wider At-Large community. Process-based Working Groups The primary activity of Process-based Working Groups generally includes: Provision of advice to the ALAC on a specific project or on-going process-related activity. The fiscal year budget and special budget requests The ALAC/At-Large organizational reviews Processes required by ICANN for certain programs Outreach and Engagement –based Working Groups The primary activity of Outreach and Engagement –based Working Groups generally includes: Development and implementation of activities focusing on increasing At-Large membership through outreach Increasing the participation of current At-Large members through engagement activities such as training and accessibility to meetings through tools

7. | 7 Policy-based Working Groups Mission: Discuss the transition of the US Government Stewardship of the IANA function Leadership: Olivier Crépin-Leblond, Chair Membership: Open Meeting Schedule: Weekly teleconferences and at ICANN Meetings Achievements: Leading At-Large contribution to the IANA Transition (CWG) and ICANN Accountability (CCWG) processes. F Mission: Focus on the ICANN Internationalized Domain Name (IDN) TLD Program developments and provide community input/feedback via ALAC statements and engagement with ICANN staffLeadership: Edmon Chung and Satish Babu, Co-Chairs MMeeting Schedule: As required Achievements: Helped in the development of 31 ALAC policy advice statements on IDNs. Worked with ICANN on the ccTLD IDNs - the first entered the Root Zone in May 2010. Mission: Follow developments related to the implementation of New gTLDS LLeadership: TBD Meeting Meeting Schedule: As required AcAchievements: Developed 64 statements related to the development of the New gTLDs. More recently initiated and championed the issue of Public Interest Commitments leading to a series of discussions with the Board’s New gTLD Program Committee. At-Large Ad-hoc WG on IANA Transition & ICANN Accountability IDN Policy WG New gTLDs WG

8. | 8 Policy-based Working Groups Mission: Review the entire scope of the Registrar Accreditation Agreement (RAA), looks at the challenges faced by Registrants, and seeks to make recommendations to the ALAC to amend those challenges. Leadership: Holly Raiche and Carlton Samuels, Co-Chairs Meeting Schedule: As required Achievements: Contributed to statements on Registration and Whois issues and held several Meetings at ICANN Meetings. Mission: Focus on the stability, safety and security of the Domain Name System (DNS) and provides the ALAC with advice on DNSEC and the implementation of IPv6. Leadership: Olivier Crépin-Leblond, Interim Chair Meeting Schedule: As required AAchievements: Kept a watch over any issue of DNS stability and resiliency, bringing input to any topic related to the work that SSAC does in ICANN. Registration Issues WG Technical Issues WG

9. | 9 Outreach and Engagement Working Groups Mission: Assists in the organization of the Leadership Training Program and promotes the the concept of the ICANN Academy within ICANN. Leadership: Sandra Hoferichter, Chair Meeting Schedule: As required Achievements: Developed concept of the Leadership Training Program, implemented successful pilot program and incorporated the program into the core ICANN budget. Mission: Facilitates the implementation of the recommendations within the ATLAS II Declaration. Leadership: Olivier Crépin-Leblond, Chair Meeting Schedule: Weekly Meetings and at ICANN Meetings Achievements: Defining and leading progress on the implementation of the ATLAS II recommendations. Mission: Coordinate the development and implementation of At-Large efforts related to training and capacity building. Leadership: Tijani Ben Jemaa, Chair Meeting Schedule: As required and at ICANN Meetings Achievements: Developed and implemented a series of capacity building webinars now in its second year. Organized capacity building sessions at ICANN Meetings. Academy WG ATLAS II Implementa- tion Taskforce Capacity Building WG

10. | 10 Outreach and Engagement Working Groups Mission: Advances accessibility issues within ICANN by reviewing and tackling the particular needs of populations who face challenges to participate in ICANN’s policy development work. Leadership: Cheryl Langdon-Orr, Chair Meeting Schedule: Monthly and at ICANN Meetings Achievements: Championed successful approval of captioning project in FY16 and gained support of ICANN staff on importance of accessibility issues. Mission: Create, develop and propose to the ALAC metrics and measures of performance expectations of ALAC Members and those representing At-Large in ICANN activities as described in the ALAC Rules of Procedure. Leadership: Cheryl Langdon-Orr Meeting Schedule: As required Achievements: Solid progress on the development of metrics. Mission: Oversee and coordinate the outreach and engagement efforts of the At-Large community at its local, national and regional levels. Aims to build awareness of ICANN, recruit new members and increase the engagement of current members. Leadership: Dev Anand Teelucksingh, Chair and 5 RALO Co-Chairs Meeting Schedule: Bi-weekly Achievements: Developed Outreach Strategies for each RALO as per the requirements for the CROPP / Developed and maintained group calendars to track O/E events in each region. Cross- Community Committee on Accessibility Sub- Committee on Metrics Sub- Committee on Outreach and Engagement

11. | 11 Outreach and Engagement Working Groups Mission: Discuss outreach strategy and review performance metrics via social media. Experiment with social media collaboration tools. Solicit and organize At-Large volunteers for social media activities during ICANN Meetings. Leadership : Dev Anand Teelucksingh Meeting Schedule: Monthly teleconferences Achievements: Significant increase in At-Large social media presence. Mission: Evaluates and reviews ICT tools that can help At-Large better able to accomplish its goals within ICANN. Leadership : Dev Anand Teelucksingh Meeting Schedule: Monthly or bi-weekly Achievements: Evaluated various technology tools that have been used by At-Large. Social Media WG Technology Taskforce

12. | 12 Process-based Working Groups Mission: Makes recommendations to the ALA regarding the criteria and expectations for ALSEs and their activities. The TF is divided into four design teams: Application process; ALS Criteria; ALS Operational Expectations and Individuals Leadership : Alan Greenberg and DT Leaders Meeting Schedule: Approximately weekly and at ICANN Meetings Achievements: Relatively new TF which will have broad implications for ALSes and individuals Mission: Leads the At-Large process for the formal At-Large Review 2015-2019 Leadership: Holly Raiche Meeting Schedule: As required and at ICANN Meetings. Will increase activity post-ICANN54 Achievements: Working closely with ICANN’s Strategic Initiatives Department on initial At-Large Review activities. Mission: Coordinate and manage At-Large efforts related to the CROPP in which each of the 5 RALOs can apply for funding up to 5 "regional" outreach trips Leadership: Dev Anand Teelucksingh Meeting Schedule: As required Achievements: Successfully filed a large number of CROPP applications. ALS Criteria and Expectations Taskforce At-Large Review Working Party Community Regional Outreach Pilot Program Review Team

13. | 13 Process-based Working Groups Mission: Oversight on issues related to the development of ICANN’s fiscal year budget, including review and recommendation to the ALAC on At-Large Special Requests. Leadership: ALAC Chair, Alan Greenberg Meeting Schedule: As required Achievements: Significant increase in approved At-Large Special Requests. Mission: Lead the development of the ALAC/At-Large schedule under the New Meeting Strategy. Leadership: Beran Dondeh Meeting Schedule: Bi-weekly since ICANN 53 Achievement: Significant progress on the development of At-Large draft schedule for Meetings A, B and C under ICANN’s New Meeting Strategy to start with ICANN 55. Mission: Collaborate with ICANN Digital Engagement team in re-vamping the At-Large website Leadership: Led by Ariel Liang, Policy Analyst with At-Large Staff Meeting Schedule: As required Achievement: Development of a vastly improved At-Large website, the Beta to be launched at ICANN 54. Sub- Committee on Finance and Budget Ad Hoc New Meeting Strategy WP Ad Hoc Website Revamp

14. | 14 How to Join Logistics  Open or By Appointment Only  Member or Participant Status  Contact the WG Chair or At-Large Staff  Meeting invitations, etc. Becoming Active  Join the WG discussions  Ask questions  Contribute your expertise  Be curious  Have fun

15. Questions?