2. Ministry of Education Ahmadi Educational Zone
E.L.T Supervision
A Workshop
prepared by
E.L.T Supervisor :
Azza Yehia

3. How to design
a successful
Workshop

4. By the end of this presentation , you should be able to :
Give a concept of a workshop.
Select the activities that fit the objectives
of a workshop.
Analyze & solve problems that could
happen in a workshop.
Plan for a workshop, properly.
Know how to run a workshop.
Know how to evaluate a workshop.
Avoid presentation mistakes .

5. Task ( 1 )

6. What is a workshop?

7. Problem Solving
Opening , Body & Closing
WORKSHOP
Practicing
projects
Groups
Interaction
Activities
Participants
Facilitator

8. Workshops are occasions when people with a problem in common come together to pool experience and find answers.
A workshop depends on the exchange of ideas between all participants.

9. Task ( 2 )

10. What is the difference between a lecture and a workshop ?

11. Examples of problems that could be solved in a workshop:
Participants in a workshop can
* analyze a problem or project.
* make a plan of action.
* learn a new skill.
* be built into teams.
* acquire the competencies that
lead to changes in attitudes.

12. Aims & Objectives

13. OBJECTIVES should be : S M A R T
AIMS should be :
CLEAR

14. Choosing the activities that fit the objectives of your workshop

15. Brainstorming
Brainstorming means that everyone can throw ideas into the pot and each idea is considered
seriously.

16. Strengths, Weaknesses, Opportunities, and Threats.
SWOT exercises :
Strengths, Weaknesses, Opportunities, and Threats.
This enables groups to analyze problems and find solutions in different areas. The purpose of SWOT was twofold; firstly it enables us to see clearly the strengths and weaknesses, secondly we can start working with these issues, establishing the relationship between them.

17. practicing Activities and exercises to learn skills
The most important part in learning a new skill is :
practicing

18. Other strategies for all:
Use respect-worthy people
to present information.
Provide direct experience.
Provide opportunities for
discussion.
Role-playing, role
Reversal exercises.

19. Task ( 3 )

21. Objectives
Time and
Place
Audience
Activities
Agenda
Tasks
Team Work
Outcome

22. Planning
This needs to start at least six months before the planned workshop dates. The success of a workshop will depend largely on the way it is planned and on the arrangements made before the opening session.

23. Visual Aids
The choice of media for your workshop depends on several factors.
You want all the participants to feel easy with the medium.
You want everyone to make new visuals as part of the work.

24. Flexibility
If you have flexible staff, equipment and teaching spaces, your chances of success are better. If problems crop up during the workshop and you solve them, you gain credibility,

25. Setting up a folder
Sub-divisions of the file:
Aims and Objectives:
Workshop site;
Timetable;
Material to be distributed
during the workshop;
Selection of participants;
Workshop Content
Equipment checklist
Evaluation.

26. Numbers of facilitators and participants:
About 20 participants are best .
Some of the participants will keep quiet
A common reason for workshops to go wrong is ..

27. Dividing the tasks among groups

28. Equipment and Supplies
What you will need depends on the types of exercises and activities you’ve already planned.
Equipment List:
A4 Folders
Pens/pencils
Big sheets of paper
Flipchart, whiteboard
Visual Aids
Projector for slides plus screen
OHP projector(s)
Electric adapter plugs
Dictionary

29. Starting the Workshop ( The Opening )
The way you start the workshop depends on its function and participants. Here are some activities you could select :

30. Pre-tests
You may want a base line of what participants know or think or can do. At the end of the workshop you can then repeat the test
and make a comparison.
If their knowledge is
poor you could fit in a session on this topic.

31. Introductions and ice-breakers Friendly and cheerful mood
A review of the previous day’s work. Self introductions

32. Setting the agenda
Facilitators and participants may want everybody to be involved in setting the workshop rules and the agenda. This can be achieved by the facilitator inviting suggestions from the group.

33. Putting Groups together
You may have more productive groups by planning them yourself. Often two principles are in conflict here: one is:
* to have each group with as great a mix of participants as possible.
* to ensure that everyone can contribute actively.

34. The working space
Run the workshop in one big room, plenary and group work. It will run more smoothly and waste less time.

35. Running the Workshop

36. Keeping groups working well
Groups need to be left alone to get to know each other and build trust etc. But the facilitator must also observe to make sure that people know what is expected of them, and everyone is contributing and making progress.

37. Tackling participants who are dominating or silent:

38. Monitoring during the workshop, Strategies and exercises for different stages:

39. Ice breakers
Energizing exercises

40. Evaluating the workshop
At the end of the workshop you need to look at some of the following:
Whether the workshop has achieved its objectives
A plan for using the results of the workshop
Evaluate whether participants have a plan for using the results of the workshop: an action plan specifying who does what, where and when.

41. Why evaluate after some weeks?
If the workshop was concerned with new skills and attitudes, most of their practice within the workshop was role-play. Observing participants in their real, every-day job will be a much more accurate picture of what they really learnt.

42. How do you evaluate?
Then pre-and post-tests are a good way of evaluating success. So on the last day you do a post test, perhaps in the morning so that you can feed back the results to the participants before they leave.

43. Plans of Action, checklists or guidelines written?
These should now be on paper.
During the workshop the group should have considered whether they are usable and useful.

44. The report
You will almost certainly have to write a report on the workshop for the funders and for the records. Do not forget a section on “Lessons learnt”. If the hours you set were too long, learn from this lesson for the next time, and so on.

45. Task ( 4 )

47. Presentation Mistakes

53. Presentation Mistakes
Little Preparation & Practice
Lack of clarity & structure
Lack of creativity
“Mms” , “So” and“ You Know”
Reading Slides & Speech
Weak Opening / Closing
Too Much Information
Little Client interaction
Visuals; Too Much; Too Many Or None At All