1. Special Education Update April 2010 Dennis Riley, Director of Student Services Kathleen Clow, Business Manager Catalina Nocon, Interim Superintendent

2. Topic Areas WH L C - Dennis WH L C - Dennis BSU Learning Center BSU Learning Center Staff Survey Staff Survey Parent Survey - Dennis Parent Survey - Dennis Response to SIA - Dennis Response to SIA - Dennis Sp. Ed. & RTI - Dennis Sp. Ed. & RTI - Dennis STAR & Sp. Ed. – Cat/Dennis STAR & Sp. Ed. – Cat/Dennis SESR SESR Sp. Ed. Self Review Sp. Ed. Self Review - Dennis - Dennis Parent Group: FLO - Dennis Parent Group: FLO - Dennis Looking Ahead: Looking Ahead: Sp. Ed. Fiscal Needs - Dennis Sp. Ed. Fiscal Needs - Dennis AARA funds Update - Kathleen AARA funds Update - Kathleen Sp. Ed. fiscal Update - Kathleen Sp. Ed. fiscal Update - Kathleen

3. Sp. Ed. Update as related to District Goals Facilities - WH LC Facilities - WH LC Budget – AARA, WH LC, Sp. Ed. Fiscal Budget – AARA, WH LC, Sp. Ed. Fiscal Intervention Plan – WH LC, RTI Intervention Plan – WH LC, RTI Professional Development - RTI Professional Development - RTI

4. Sp. Ed. and Strategic Plan Updates include focus on: Updates include focus on: 1. Goal A – engage, support and challenge students reflecting diverse learning styles, individual strengths, and differentiating needs 2. Goal B – meaningful learning, balanced curriculum, and assessment program based on essential standards 3. Goal C – caring community of adults supporting learning and social emotional 4. Goal D – attract/retain high quality personnel 5. White Hill focus

5. RVSD: – looking ahead 2010 - 2011 Resignation: S/L therapist – (relocation/move) Resignation: S/L therapist – (relocation/move) Retirement:.6 FTE – elem. RSP Retirement:.6 FTE – elem. RSP Leave of Absence:.5 RSP – WH (pregnancy) Leave of Absence:.5 RSP – WH (pregnancy) New hire:.5 LC – WH New hire:.5 LC – WH New hire: replacement for.5 resignation RSP and.5 leave of absence New hire: replacement for.5 resignation RSP and.5 leave of absence

6. Sp. Ed. Student Count December 1, 2009 December 1, 2009 Unduplicated Student Count Unduplicated Student Count Ross Valley SD: District of Residence: 258 District of Residence: 258 District of Service: 226 District of Service: 226

7. WH Learning Center See WH Learning Center Overview: See WH Learning Center Overview: attached document Q & A format attached document Q & A format See WH Learning Center Program See WH Learning Center Program attached document Program attached document Program

8. White Hill Learning Center LC.5 FTE teacher (status update) Posting for 3 hr per day aide (status update) LC Committee Meetings Held Committee Members: DO admin, WH admin, WH RSP, SDC, Board Member, BSU LC, other/s as needed Schedule: 1 st and 2 nd teaching periods – ELA & Math; 3 rd period prep. LC classroom assignment: > Half of RSP room Curriculum,Assessment,Furniture, Technology needs planning Staff orientation Student orientation Parent orientation Transition planning

9. Students for WH LC >> 6 th graders >> ELA and/or Math – LC >> specialized acad. instruction in LC only or LC & RSP >> Gen.Ed. or SDC for soc st/science depending on needs, accommodations, modifications, etc. – push in support, as needed >> gen. ed. homeroom, connections, electives, PE >> LC buddies for gen.ed.

10. Projected LC enrollment Star small, build for success Star small, build for success Flexibility in scheduling Flexibility in scheduling IEP decisions can affect student services IEP decisions can affect student services Females: 3 Females: 3 Males: 4 Males: 4 Students receiving both ELA & Math: 3 Students receiving both ELA & Math: 3 Students receiving Students receiving just ELA: 2 just ELA: 2 Students receiving Students receiving just Math: 2 just Math: 2

11. White Hill Sp. Ed. projected enrollment: 2010 - 2011 Resource Specialist Services: (2.0 FTE) 47 students Learning Center Services: (.5 FTE_ 7 students Skills Development Center (SDC) Services: (1.0 FTE) 9 students

12. Learning Center - BSU Survey: 1. LC - Parent Survey 2. LC – Staff Survey

13. SIA Report Update: SIA report Update: SIA report Novemeber, 2009 School Innovations & Advocacy response & next steps response & next steps (see attachment for more details) (see attachment for more details)

14. SIA report, continued Recommendations re: fiscal cost implications related to program/s Recommendations re: fiscal cost implications related to program/s SIA recommendations: 1-9 SIA recommendations: 1-9 (see p. 26 of report) (see p. 26 of report) Agreement with recommendations: Agreement with recommendations: 1, 2, 3, 4, 6, 7 & 8 1, 2, 3, 4, 6, 7 & 8 Further analysis re: recommendaitons: 5 &9

15. RECOMMENDATION #1 psychologist BCBA certification/training administration of ADOS BCBA certification/training BCBA certification/training Not recommended due to optional certification; significant cost and time involved Not recommended due to optional certification; significant cost and time involved Not job requirement Not job requirement Psychs are BICM certified by Marin SELPA Psychs are BICM certified by Marin SELPA ADOS purchase & training ADOS purchase & training Recommended to obtain additional diagnostic tool to assess students on the Autism spectrum Recommended to obtain additional diagnostic tool to assess students on the Autism spectrum Cost of purchase & training: approx. 2500 Cost of purchase & training: approx. 2500 Potential of parent request for IEE: 3 k -6 k Potential of parent request for IEE: 3 k -6 k

16. RECOMMENDATION #2 staffing allocations in line with Specialized Academic Instruction instead of traditional program designations Recommend transition into SAI on IEP’s – to designate amt. of time for sp.ed. services instead of designating service provider – i.e. RSP, LC, or SDC teacher Recommend transition into SAI on IEP’s – to designate amt. of time for sp.ed. services instead of designating service provider – i.e. RSP, LC, or SDC teacher Challenges cultural change, staff support, and scheduling – informed consent for parents & staff Challenges cultural change, staff support, and scheduling – informed consent for parents & staff This concept better supported with all the service providers at one site working collaboratively together, with student as a focus This concept better supported with all the service providers at one site working collaboratively together, with student as a focus Realign staff based on student numbers & needs Realign staff based on student numbers & needs Will take site administrative support and staff support Will take site administrative support and staff support Aide assignments to be reviewed Aide assignments to be reviewed

17. RECOMMENDATION #3 implement a RTI program at all sites and expand PLC’s Major focus of SIA report – need for all of RVSD to embrace and support RTI with gen. ed. leadership, support, funding, in addition to sp.ed. Major focus of SIA report – need for all of RVSD to embrace and support RTI with gen. ed. leadership, support, funding, in addition to sp.ed. See other slides re: sp.ed. dept. and RTI See other slides re: sp.ed. dept. and RTI

18. RECOMMENDATION # 4 use categorical money to mulit fund support staff positions when possible Current review of funding between sp.ed, gen. ed, AARA funds, and categorical funds have begun re: budget planning for 2010 - 2011 Current review of funding between sp.ed, gen. ed, AARA funds, and categorical funds have begun re: budget planning for 2010 - 2011

19. RECOMMENDATION #5 reduce duplicated S/L services and assign responsibility to primary teacher, as appropriate Further analysis needed Further analysis needed

20. RECOMMENDATION # 6 Bring students back to District from NPS programs when feasible During 2009 – 2010 school year, only 1 new student recommended for NPS During 2009 – 2010 school year, only 1 new student recommended for NPS For: 2010 – 2011 – five 8 th gr.NPS students will no longer be RVSD responsible LEA – cost savings approx. 180,000 k for NPS part of sp.ed. budget For: 2010 – 2011 – five 8 th gr.NPS students will no longer be RVSD responsible LEA – cost savings approx. 180,000 k for NPS part of sp.ed. budget

21. RECOMMENDATION # 7 Investigate ways to provide support to students rather than 1:1, utilizing existing resources During spring 2010, 4 students’ IEP indicated “additional classroom support” 1:1 hrs. have been significantly reduced for next school year and/or now During spring 2010, 4 students’ IEP indicated “additional classroom support” 1:1 hrs. have been significantly reduced for next school year and/or now During 2009 – 2010 school year, no new 1:1 aide services were added for a RVSD served studnet During 2009 – 2010 school year, no new 1:1 aide services were added for a RVSD served studnet During 2009 – 2010, one new 3 hr day aide was added for a student in an other district operated SDC and one new student moved into the district w a current IEP including an all day 1:1 During 2009 – 2010, one new 3 hr day aide was added for a student in an other district operated SDC and one new student moved into the district w a current IEP including an all day 1:1 District shares 1:1 aides to work w more than 1 student at a few sites District shares 1:1 aides to work w more than 1 student at a few sites District continues to review the need for all 1:1 aides District continues to review the need for all 1:1 aides One student at WH SDC has a 1:1 aide whose expenditure is charged to Lagunitas SD One student at WH SDC has a 1:1 aide whose expenditure is charged to Lagunitas SD

22. RECOMMENDATION # 8 Expand LC model to the middle school Learning Center model has been developed and is being implemented at WH for the 2010 – 2011 school year; employing additional.5 FTE staff, not existing staff Learning Center model has been developed and is being implemented at WH for the 2010 – 2011 school year; employing additional.5 FTE staff, not existing staff Long term Cost savings in reduction of NPS requests, based on a strong continuum of sp.ed. services at WH – RSP, LC, SDC Long term Cost savings in reduction of NPS requests, based on a strong continuum of sp.ed. services at WH – RSP, LC, SDC Future growth related to this recommendation: Future growth related to this recommendation: > gr. 7 & 8 in future years > gr. 7 & 8 in future years > expansion of sp.ed. dept. working with WH on RTI and Intervention for gen.ed. students – expand the Small Learning Community concept with a Resource support model or Academic Workshop model, etc. utilizing gen. ed. personnel and funding, as well as, sp.ed. > expansion of sp.ed. dept. working with WH on RTI and Intervention for gen.ed. students – expand the Small Learning Community concept with a Resource support model or Academic Workshop model, etc. utilizing gen. ed. personnel and funding, as well as, sp.ed.

23. RECOMMENDATION #9 Develop integrated preschool program Further analysis needed Further analysis needed San Rafael SD and Novato SD are taking back their Non SH preschool sp. ed. programs this year San Rafael SD and Novato SD are taking back their Non SH preschool sp. ed. programs this year Careful planning would be needed for this consideration due to potential for additional costs, facilities challenges, staff/personnel implications, integration needs, etc. Careful planning would be needed for this consideration due to potential for additional costs, facilities challenges, staff/personnel implications, integration needs, etc.

24. Speech/Language RTI Articulation Only Articulation Only Elementary Schools Elementary Schools Small group therapy Small group therapy Sessions – once/wk Sessions – once/wk RTI sessions – Tier 2 RTI sessions – Tier 2 6 – 8 wk. group/s 6 – 8 wk. group/s Teacher/Parent ID’d Teacher/Parent ID’d Rosters kept Rosters kept

25. S/L RTI - continued If further progress is needed > move to Second 6-8 wk session If further progress is needed > move to Second 6-8 wk session or or Consideration of sp.ed. referral for suspected disability – assessment/IEP process, etc. Consideration of sp.ed. referral for suspected disability – assessment/IEP process, etc.

26. S/L RTI continued: BSL: 4 students (one K, one 1 st, two 2 nd ) BSL: 4 students (one K, one 1 st, two 2 nd ) BSU: 7 students (five 2 nd, two 3 rd ) BSU: 7 students (five 2 nd, two 3 rd ) Manor: 5 students Manor: 5 students (two 2 nd, one 3 rd, one 4 th, one 5 th ) (two 2 nd, one 3 rd, one 4 th, one 5 th ) WT: 3 students (two 2 nd, one 3 rd ) WT: 3 students (two 2 nd, one 3 rd ) Total19 students – RTI S/L articulation

27. Sp. Ed. RTI and elem RSP teachers Resource Specialist Brookside Lower Resource Specialist Brookside Lower.6 FTE.6 FTE Currently, no RTI groups BSL RSP works at BSU for approx. 2 days per wk BSL caseload: 5 BSU caseload: 11 (17 is maximum caseload) (RSP travels to two sites) Resource Specialist Resource Specialist Brookside Upper Brookside Upper 1.0 FTE 1.0 FTE Currently, 4 days/wk: 2 nd gr. reading RTI/6 students/45 min. Currently, 4 days/wk: 4 th gr. reading/writing RTI/1 student/45 min. reading/writing RTI/1 student/45 min. Currently, 3 days/wk: 3 rd gr. reading/writing/math RTI/2 students/45 min. reading/writing/math RTI/2 students/45 min. Currently, push in by RSP aide; 4 days /wk; 4 th gr. math RTI/3 students 4 days /wk; 4 th gr. math RTI/3 students (approx. 12 gen.ed. students total) BSU caseload: 22 students

28. Sp. Ed. RTI and elem. RSP teachers Resource Specialist Resource Specialist Manor 1.0 FTE Manor 1.0 FTE Currently, no RTI groups Current caseload: 28 (maximum) Resource Specialist Resource Specialist Wade Thomas Wade Thomas.7 FTE.7 FTE Currrently, no RTI groups Current caseload: 21 (maximum) * Prior year, RSP at WT worked with 2 to 3 groups of gen. ed. students in reading/lang. arts

29. Sp. Ed. RTI and WH RSP teachers White Hill MS White Hill MS 1.0 FTE teacher 1.0 FTE teacher During 3 rd period, RSP aide pushes in to 7 th gr. math class – focus on the 8 RSP students in that class, but will support gen.ed. students, as time permits During 2 nd period, RSP aide pushes in to 6 th gr. math class – focus on RSP students in that class White Hill MS White Hill MS.5 FTE teacher.5 FTE teacher RSP aide pushes in to 8 th grade algebra class 2 x per wk. – her focus is on RSP students RSP aide pushes in to 8 th grade algebra class 2 x per wk. – her focus is on RSP students RSP aide pushes in to 8 th grade science class 2 x per wk. – her focus is on RSP students RSP aide pushes in to 8 th grade science class 2 x per wk. – her focus is on RSP students (other.5 FTE RSP teacher is long term substitute and does not provide any RTI with gen.ed. students)

30. RTI training: 3 days series Sponsored: MCOE & SELPA Sponsored: MCOE & SELPA Teams in attendance Teams in attendance Sp. Ed. staff: Sp. Ed. staff: 1. RSP – elem sites - 3 2. School Psychologists – 2 3. Speech Language – 1 4. Director – 1 (teams included: principals & gen. ed. elem staff) (teams included: principals & gen. ed. elem staff)

31. RTI or intervention related activities Academic Team meetings at WH Academic Team meetings at WH Counseling Services: Counseling Services: WH and elem sites WH and elem sites Informal Behavior Plans for indiv. students Informal Behavior Plans for indiv. students Classroom management Plans Classroom management Plans Agenda Planning Agenda Planning Staff Development Staff Development Accommodations Accommodations & modifications & modifications And many, many more ……. And many, many more ……. STUDENT ConsultationCollaborationDifferentiation Integrated Services Teams Student Study Teams Grade level screening Teams Case Conference

32. Question about STAR & significant sp.ed. subgroup not meeting AYP Brookside school itself cannot be put into Program Improvement because it is not a title I school. Brookside school itself cannot be put into Program Improvement because it is not a title I school. There are no consequences for Brookside now or in the future unless the school were to become eligible for Title I funds There are no consequences for Brookside now or in the future unless the school were to become eligible for Title I funds The warning letter we recd. was for the LEA (RVSD) not just Brookside. WE got the letter because the overall subgroup of sp.ed. students districtwide did not make AYP. By law, the early warning letter is sent out predicting that in 2 yrs the district MIGHT be in their 1 st yr of Program Improvement. At the very earliest, 2012 would be the year that the district might go into PI/yr1 The warning letter we recd. was for the LEA (RVSD) not just Brookside. WE got the letter because the overall subgroup of sp.ed. students districtwide did not make AYP. By law, the early warning letter is sent out predicting that in 2 yrs the district MIGHT be in their 1 st yr of Program Improvement. At the very earliest, 2012 would be the year that the district might go into PI/yr1

33. STAR continued How PI would work: How PI would work: Year 1: revise LEA plan to addrss issues that led into PE Year 1: revise LEA plan to addrss issues that led into PE Year 2: same as 1 Year 2: same as 1 Year 3: state board gives LEA some type of intervention; the board determines looking over your data Year 3: state board gives LEA some type of intervention; the board determines looking over your data

34. STAR continued Bottom Line: Bottom Line: 1. CDE does not think that our district is at great risk of going into PI in the future 2. CDE is anticipating possible changes to the NCLB law as soon as 2011

35. STAR continued STAR Test – April/May 2010 STAR Test – April/May 2010 1. CST’s 2. CMA - (34 students taking CMA 3. STS

36. STAR continued Requirements for CMA IEP indicating CMA in one or more subjects IEP indicating CMA in one or more subjects Scored BB or FBB in previous yr on the CST Scored BB or FBB in previous yr on the CST Gr: 3-8 Gr: 3-8 Are not eligible to take CAPA Are not eligible to take CAPA Gr 3-8 ELA, Math 3-7, Gr 3-8 ELA, Math 3-7, Science gr. 5 & 8 Science gr. 5 & 8 Can take CST/CMA Can take CST/CMA Can take CMA with accommodations or no accommodations – but not modifications Can take CMA with accommodations or no accommodations – but not modifications

37. SESR – Ca. Dept. of Ed. Special Education Mandated Review Marin SELPA cycle All 19 districts May 26 th technical Training date RVSD Monitor Plan submitted For approval due: July 7th Final Monitor Plan Due to CDE in December, 2010

38. SESR continued * Dates subject to change * Dates subject to change * SESR has major impact on Sp. Ed. Dept. – Director, Administrative Assist., and Sp. Ed. staff * SESR has major impact on Sp. Ed. Dept. – Director, Administrative Assist., and Sp. Ed. staff

39. Parent Support Group “FLO – Flexible Learning Opportunities” “Go with the FLO” “Go with the FLO” “Support the parent, support the child” “Support the parent, support the child” For: parents/guardians of students w sp.ed. needs, learning style differences, or learning challenges/needs For: parents/guardians of students w sp.ed. needs, learning style differences, or learning challenges/needs A. Parent education/programming A. Parent education/programming B. Support Group B. Support Group C. Update Website/improve communication C. Update Website/improve communication D. Lending Library D. Lending Library

40. FLO continued > publicize via parent clubs, websites, school papers, etc. > publicize via parent clubs, websites, school papers, etc. Speaker series: public & private at district facilities Speaker series: public & private at district facilities Parent support: family homes Parent support: family homes Master calendar Master calendar Work through PTA’s Work through PTA’s Resource sharing Resource sharing

41. FLO continued Initial meeting: Parent, Board Member, Interim Supt. and Director of Student Services Initial meeting: Parent, Board Member, Interim Supt. and Director of Student Services Preliminary info shared with RVSD administrative team & sp.ed. dept. Preliminary info shared with RVSD administrative team & sp.ed. dept. Follow up meeting: Parent & Director of Student Services Follow up meeting: Parent & Director of Student Services Next steps: ??? Next steps: ???

42. AARA and Sp. ED. Funding Ideas for Consideration Counseling Services Counseling Services Technology Needs Technology Needs Increased RSP FTE : Increased RSP FTE : Elem: BSL & WT Elem: BSL & WT Consideration of K-2: Consideration of K-2: LC or SDC LC or SDC RTI training & implementation RTI training & implementation OT equipment OT equipment Sp. Ed. staff input: Sp. Ed. staff input: 1. Extra hrs. for paraprofessional planning 2. Additional aide support for inclusion 3. Dibels scoring 4. More staff development for job alikes 5. Disability awareness programs 6. Update assessment materials 7. Contracts for behavioral speicalists 8. Secondary RTI 9. Reading and Math coaches 10. RTI coaches 11. District training on progress monitoring tools

43. “ What are other districts using AARA funds for ?” Planning for preschool take back of programs Curriculum materials Assessment materials Purchase a school bus Sharing Title I for district project/s RTI prof. development Release time for RTI Tech equipment – document cameras Agency 1:1 aide support Technology for sp.ed. dept: ~ 25 K for computers, printers, software, specialized equipment, etc. Staff dev. for RTI Instructional aide - gen.ed Nursing costs – sp.ed. Technology needs NPA costs for a S/L therapist Preschool preparation activities to take back program; renovations to preschool center Curriculum for early intervention prior to sp.ed. Contract for school based counseling No bullying program – trainer of trainers

44. Counseling Needs Elementary Level BSL – “12 on wait list; 7 more referrals – “need 2 days to adequately serve the students in need BSL – “12 on wait list; 7 more referrals – “need 2 days to adequately serve the students in need BSU – “every increasing need w the economy and larger # of students – families in crisis and often no other place to turn BSU – “every increasing need w the economy and larger # of students – families in crisis and often no other place to turn WT – “10 on wait list – need more social skills groups; 2 days per wk. would really help tremendously WT – “10 on wait list – need more social skills groups; 2 days per wk. would really help tremendously Manor – “well over 12 on wait list, some students in groups would benefit from more 1:1 Manor – “well over 12 on wait list, some students in groups would benefit from more 1:1

45. RVSD Sp. Ed. Technology March 2010: Sp. Ed. Tech Survey: March 2010: Sp. Ed. Tech Survey:  RSP, LC, SDC, Psych, S/L, OT, Nurse  Hardware needs  Portable writing tool needs (laptops, NEO’s, Alpha Smart, etc.)  Printer needs  Software needs  Other technology related equip. needs  Licensure needs

46. Sp. Ed. Technology continued Tech. Dept. to visit sites to confirm results of survey Tech. Dept. to visit sites to confirm results of survey Sp.Ed. staff meeting > held March 2010 Sp.Ed. staff meeting > held March 2010 Dan Phillips/TRC, Ian Johnson, Mary Caruso Dan Phillips/TRC, Ian Johnson, Mary Caruso 1. Systems approach 2. Think big Picture 3. Think access 4. Think legal 5. Think equity 6. Think staff development 7. Think free downloads & pilots & reduced costs 8. Think group purchasing power 9. Think ahead 10. Think staff usage and student usage

47. Business Manager: AARA funds update Sp. Ed.Fiscal update