2. Prepared By Merga Deressa Advised By Dr. Travor Noronha Submitted In Partial Fulfillment of the requirement for the award of the degree of Masters of Science in Information Technology (MSc IT)

3. Acknowledgement Introduction 1. African Union History 2. Conference Services Directorate (CSD) 3. Mandates of CSD

4. Objective of The Project Online Application To facilitate Follow Up of Documents To Manage Room Reservation To Provide Daily, Weekly, Monthly, Annual Events To Provide reference Documents To Build Terminology Bank Online Printing Request Providing Statistical information's Online Interpreter and Translators Application To Facilitate Archiving and Documentation

5. Major Problem Areas (Problem Statement) No System is developed for Document Storage and retrieval There is no workflow management Tool No Mechanism for Ensuring Accountability No Mechanism for room Reservation No Coding of Calendar of Meetings No Mechanism for Providing Statistical information No Mechanism for nourishing interpreters, translators, revisers and proof readers No Standardization of Terminology Bank

6. Tools Used Visual Studio 2008 SQL Server 2005 Languages Used 1. ASP. Net 2. Vb. Net 3. XML 4. Java

7. Description of Current System Meeting Coordination Room Reservation Receiving Documents for Translation Translation Unit Interpretation unit Documentation Unit Printing and Reproduction Unit

8. Preliminary Pages Security Features (Log in Page) Home Page Menus About Us Room Capacity Contact Us

9. Work Flow Sequence Work Flow New For Approval Approved With Language Coordinator Under Translation To Be Revised Under Revision Revised Under Typing And formatting Typed and Formatted Under Proof Reading Proof ReadFinalised

10. End User Request for Documents Submit New Documents Document follow Up page

11. CSD Officers Pages Document controller Page Director Page Language Coordinator Page Translator Page Reviser Page Proof Reader Page Secretary Page

12. Meeting Coordination's Calendar of Meeting Register Page Room Reservation Daily, Weekly, Monthly and Annual Schedule Interpreter Assignment Page Documents for Particular Meeting

13. Documentation and Archiving Assembly decision Page Council Decision Page Documents for Particular Meeting

14. Other Modules Printing Module Terminology Module Interpreter Application Page Translator Application Page

15. Importance of AUC-CSD-WBA This Application would be the Founding Stone AUC-CSD-WBA would show how Automation would help to improve the activity of the CSD No Document Loss Improved Transparency Accountability would be ensured Good Information flow It will Make Planning Easy

16. Future Improvements Improve Reporting Modules Improve the Directors Page to follow up the entire Directorates Activity Improve Statistical reporting Improvement of Set Up Page Adding Alerts on each pages Linking the System along with Microsoft Outlook Expand each Module to cover any other interests which may arise

17. Thank You