1. Year End Submission Workshop Liz Chapman – Pension Team Leader (Systems) Simon Robinson – Pensions Officer (Systems)

2. Why are we here today?

3. To put faces to names

4. Why are we here today? To put faces to names To look at why Year End Returns are vital

5. Why are we here today? To put faces to names To look at why Year End Returns are vital To look at the most common issues with Year End Returns

6. Why are we here today? To put faces to names To look at why Year End Returns are vital To look at the most common issues with Year End Returns To get ideas on how we can all improve our Year End Returns

7. Faces to Names

8. Help us all know who we’re talking to

9. Faces to Names Help us all know who we’re talking to Show that, even if we kept sending your Return back this year, we’re not unreasonable people

10. Why Year End Returns are vital

11. Each month Pension Contributions are taken from your, and your colleagues, salary

12. Why Year End Returns are vital Each month Pension Contributions are taken from your, and your colleagues, salary And paid to the Pension Fund

13. Why Year End Returns are vital Each month Pension Contributions are taken from your, and your colleagues, salary And paid to the Pension Fund Where we look after it on your behalf

14. Why Year End Returns are vital To make sure we pay you all the pension benefits you have paid for

15. Why Year End Returns are vital To make sure we pay you all the pension benefits you have paid for We have to record your payments against your employment(s)

16. Why Year End Returns are vital To make sure we pay you all the pension benefits you have paid for We have to record your payments against your employment(s) We can only do this based on the information you give us in the Year End Return

17. Why Year End Returns are vital If we don’t have the right information

18. Why Year End Returns are vital If we don’t have the right information We have your money

19. Why Year End Returns are vital If we don’t have the right information We have your money, but you may not get all you have paid for

20. From the regulations point of view – Why Year End Returns are vital

21. From the regulations point of view – – Provision of Year-End information is a statutory requirement Why Year End Returns are vital

22. From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) Why Year End Returns are vital

23. From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) – This information must be provided separately for each job which a member holds – each job will require a unique reference to allow information to recorded against the right record Why Year End Returns are vital

24. From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) – This information must be provided separately for each job which a member holds – each job will require a unique reference to allow information to recorded against the right record (why?) Why Year End Returns are vital

25. From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) – This information must be provided separately for each job which a member holds – each job will require a unique reference to allow information to recorded against the right record – The Employer is responsible for the data, even if they use a third party “payroll provider” Why Year End Returns are vital

26. Year End Returns 2014/2015

27. “Interesting” – for all of us

28. Year End Returns 2014/2015 “Interesting” – for all of us

29. Year End Returns 2014/2015 A few statistics

30. Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time

31. Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted

32. Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right

33. Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right – Leaving 86 Returns, either needing 4 or more attempts, or not sent in at all

34. Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right – Leaving 86 Returns, either needing 4 or more attempts, or not sent in at all In the words of my old gym teacher –

35. Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right – Leaving 86 Returns, either needing 4 or more attempts or, not sent in at all In the words of my old gym teacher – “good, but could do better”

36. Year End Returns 2014/2015 But it’s not all bad news!

37. Year End Returns 2014/2015 But it’s not all bad news! In the first year of a brand new scheme between us we still managed –

38. Year End Returns 2014/2015 But it’s not all bad news! In the first year of a brand new scheme between us we still managed – To issue almost 98% of expected ABSs on time

39. Year End Returns 2014/2015 Most common reasons submissions were “returned to sender”

40. Year End Returns 2014/2015 Most common reasons submissions were “returned to sender”

41. Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns

42. Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns C.P.P

43. Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns C.P.P F.T.E Final Pay (2008 Scheme Definition)

44. Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns C.P.P F.T.E Final Pay (2008 Scheme Definition) Cut & Paste issues

45. Year End Returns 2014/2015 Date Effective From / To

46. Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job

47. Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job Multiple Jobs, without unique pay reference

48. Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job Multiple Jobs, without unique Job reference Job References supplied on submission different from those previously provided to us

49. Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job Multiple Jobs, without unique Job reference Job References supplied on submission different from those previously provided to us Jobs on one sheet and not the other

51. What we plan to do

52. Make the “checker” and the “Return” the same thing

53. What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return

54. What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the Return will run

55. What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the Return will run Speed up the checks

56. What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the return will run Speed up the checks Improve error reporting on the Return

57. What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the return will run Speed up the checks Improve error reporting on the Return Enable ESS to allow you to download a current list of members and their employments

58. What we would like you to do

59. Let us know of any of the following

60. What we would like you to do Let us know of any of the following – change of payroll provider

61. What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references

62. What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments

63. What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments – leavers, end of jobs, opt outs, etc

64. What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments – leavers, end of jobs, opt outs, etc In a timely manner

65. What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments – leavers, end of jobs, opt outs, etc In a timely manner Using ESS will help with some of these, so if you’re not already signed up let us know – after this workshop

66. Over to you

67. Any: Questions on this year’s Return? Suggestions for next year’s Return?

68. If we work together