1. << DTC >> << Project Name >>
Project Initiation Meeting Presented By: << Delivery Manager >> << YYYY-MM-DD >> Office of the Chief Information Officer
<< DTC >>
<< Project Name >>

2. Agenda Introductions / Purpose Solution Delivery Branch SDLC Overview
Client Involvement
Branch Involvement
Roles and Responsibilities
Confirm Business Case and Scope
Project Approach
Next Steps 2

3. Introductions Welcome Purpose of this meeting
Round Table introductions
Name
Area of expertise 3

4. Purpose of This Meeting
Provide insight into the Solution Delivery Branch
Confirm Business Case and Scope
Agree on Problem Statement
Provide overview on Project Approach 4

5. Solution Delivery Branch OverviewEA
PMO
Projects (AD)
ESD / Client Projects
Corporate and GIS
EA – Enterprise Architecture
PMO – Project Management Office
AD – Application Delivery

6. Solution Delivery Vision
“To enable the successful delivery of innovative, supportable technology-based business solutions for our clients by providing vision, thought leadership and strategic investment.” 6

7. Solution Delivery Organization7

8. SDLC: Overview SDLC – System Development Life Cycle S 8 Support
Plan Objective
Confirm scope
Charter
Detailed plan
Risk Assessment
Indicates Go no-go Decision point
PHASE 4
Support
Initiate
PHASE 1
Concept
RFP
Analysis
PH. 2
Plan
Close
Implement
Execute
Design
PHASE 3
PHASE 5
Objective
CS Assessment of client request
Objective
PMO & EA review
Engage AD
Confirm sourcing Approach
AS/Ops engagement
Objective
Detailed business analysis
AS/Ops engagement
Objective
Detailed tech. solution design
AS/Ops engagement
Objective
Build/configure / test solution
Objective
Implementation and Transition
Objective
Handover
Project closure
SDLC – System Development Life Cycle 8

9. Project Steering Committee
Client Involvement
PHASE 4
Support
Initiate
PHASE 1
Concept
Analysis
PHASE 2
Plan
Close
Implement
Execute
Design
PHASE 3
PHASE 5
Level of Client Engagement
High
End Users
Business Users
(Project Team)
Low
Project Steering Committee
Project Sponsor 9

10. Client Involvement 10

11. Information Management / Protection
SDLC: Branch Involvement
PHASE 4
Support
Initiate
PHASE 1
Concept
Analysis
PHASE 2
Plan
Close
Implement
Execute
Design
PHASE 3
PHASE 5
Level of Branch Engagement H CS
AD/EA/PMO
AS/Ops L
Client Service (CS)
Information Management / Protection 11

12. High-Level Roles and Responsibilities
Project Steering Committee
Project Sponsor
Business User(s)

13. Project Steering Committee
Provide overall guidance and strategic direction
Promotes success of project
Reviews the budget and project plans
Reviews and approves Project Scope changes
Clears obstacles to progress
Provides guidance to deal with Risks and project constraints

14. Project Sponsor
Responsible to ensure business objectives will be achieved
Provides support from the Department (Business) perspective
Promote and maintain focus on the desired project outcome from the point of view of the end-users
Ensures Department commitment and communicates project progress to executive management
Provides support to the Project Manager
Enable project success by ensuring that Scope is managed effectively

15. Business User(s) Involved throughout project (part time or full time)
Provides input into detailed project planning
Provides knowledge of business processes
Engaged in requirements gathering and confirmation
Resolves business issues and escalates issues to the Project Manager as needed
Performs UAT testing, assists with training and project documentation
Become super-users for new solution
Develops policies and procedures required for new solution
Provides first level of support for new solution

16. Confirm Business Case & Scope
<< Review and confirm the business case, scope, and/or problem statement for this project. This information comes from the PID. >> 16

17. Overview on Project Approach
<< Customize this slide for this project >>
PASR / Work-Offer / RFP
Project Kick-off
Detailed Project Plan 17

18. Detailed Project Planning
Project Kick-off - Successful Vendor
Validate the business case, scope and approach
Complete stakeholder analysis
Complete detailed Project Plan
Prepare project Communications Plan
Complete Project Charter
Obtain all sign-offs / approvals on above from the Client Project Sponsor and OCIO Solution Delivery Director before proceeding with the next phase of the project 18

19. Wrap-up Review Next Steps Questions Thank you Solution Delivery…
….delivering solutions and enabling business transformation.