1. Chapter 3 - Field Books1 Chapter 3 Field Books What are the requirements for field books used to record final measurements?

2. Chapter 3 - Field Books2 Field Books Field books are source documents. There may be times when these records will be utilized by people with little field experience. It is important when preparing records to assume that all persons who will use the notes have no familiarity at all with the work you are recording.

3. Chapter 3 - Field Books3 Field Books Only bound field books, similar to the Dietzgen No. 88-0205 will be used.

4. Chapter 3 - Field Books4 Front Cover Information The front cover of each field book shall be identified with bold letters in permanent ink with the following information: Federal Aid Job No. Financial Project ID. Contract No. Field Book No. State Road No. General Contents

5. Chapter 3 - Field Books5 881912256910352 01881912256910352 01 BINDER INFORMATION The binder of each book shall be identified in permanent ink with: The Field Book No. The Financial Project ID.

6. Chapter 3 - Field Books6 Field Book The contents shall be clearly indexed on the first lined page. Index Page Subsoil 1-20 Sod 21-50 First Page

7. Chapter 3 - Field Books7 Field Book 1 All used pages will be clearly numbered on the upper right corner on each RIGHT hand page. (There are approximately 80 pages to the standard field book.) 2 pages open After Indexing

8. Chapter 3 - Field Books8 Field Book When recording data use a 2H or 3H pencil; never use a pencil soft enough to blur. The date, weather conditions, and the names of the field party shall be shown on the Field Book page at the beginning of each days notes. 6 Date Weather Names in Field Party Activity

9. Chapter 3 - Field Books9 Sta. (+) H. I. (-) Elev. B.M. ORIGINAL ROADWAY CROSS SECTS. STA. 206 + 05 TO 330 + 45 B.M. # 16 2.85 26.26 23.41 Begin Project 206 + 05 6.3 6.9 6.6 6.4 6.7 132 125 100 75 50 4.12 4.1 12.3 13 30 35 206 + 25 7.0 7.1 6.7 6.4 132 125 100 75 50 4.11 4.3 12.6 13 31 39 206 + 50 6.3 6.5 6.1 5.6 6.0 132 125 100 75 50 4.3 12.4 30 41 July 12, 2005 Cloudy & Cool For Description See N B # 875420 Pg. 55 26.3 6.6 7.5 5.0 4.10 3.96 3.95 40 36 20 9 0 2 6.6 7.0 4.2 4.08 3.96 3.94 43 36 16 9 0 2 5.3 4.3 4.12 3.96 3.94 4.10 29 18 9 0 2 13 I. B. TIRRED I. SEAY Y. U. PROP

10. Chapter 3 - Field Books10 Field Books Field notes shall be entered directly into the field books at the time & place the work is originally done. Keeping notes on loose-leaf pages or scratch pads and transferring them to field books back at the office is PROHIBITED.

11. Chapter 3 - Field Books11 Field Books When practical, record all notes for one item in the same book and at the same place in the book. Keep the measurements and calculations for Federal-Aid participating and non- participating items separated in field books. Final Measure

12. Chapter 3 - Field Books12 Field Books When more than one job (State or Federal) is constructed under the same contract, –Separate field books shall be kept for each job and the measurements and other data shall be kept separate for each job.

13. Chapter 3 - Field Books13 Field Books Field records for projects let under separate contracts shall NEVER be recorded in the same field book. Field books shall contain only the records related to a single contract.

14. Chapter 3 - Field Books14 Made a Mistake? DO NOT MAKE ERASURES OF ANY NOTES

15. Chapter 3 - Field Books15 Made a Mistake? Corrections are made by drawing a SINGLE line through the error and inserting the correct data. Initial and date all corrections.

16. Chapter 3 - Field Books16 Made a Mistake? Sta. (+) H. I. (-) Elev. B.M. ORIGINAL ROADWAY CROSS SECTS. STA. 206 + 05 TO 330 + 45 B.M. # 16 2.85 26.26 23.41 Begin Project 206 + 05 6.3 6.9 6.6 6.4 6.7 132 125 100 75 50 4.12 4.1 12.3 13 30 35 206 + 25 7.0 7.1 6.7 6.4 132 125 100 75 50 4.11 4.3 12.6 13 31 39 206 + 50 6.3 6.5 6.1 5.6 6.0 132 125 100 75 50 4.3 12.4 30 41 July 12, 2005 Cloudy & Cool For Description See N B # 875420 Pg. 55 26.3 6.6 7.5 5.0 4.10 3.96 3.95 40 36 20 9 0 2 6.6 7.0 4.2 4.08 3.96 3.94 43 36 16 9 0 2 5.3 4.3 4.12 3.96 3.94 4.10 29 18 9 0 2 13 I. B. TIRRED I. SEAY Y. U. PROP DC 5/12/05 5.4

17. Chapter 3 - Field Books17 Field Books Do not cut or otherwise remove pages from any field book. If an entire page is found in error, mark the original page V O I D and show a note referring to the page where that item was corrected.

18. Chapter 3 - Field Books18 Field Books Why all this emphasis on how to take notes and what to put your notes on? Original Source Documents are a crucial part of your final estimates package.

19. Chapter 3 - Field Books19 Field Books If your project ends up in court, your records must be court room defendable.

20. Chapter 3 - Field Books20 Now that we have a few basic’s down about Location survey requirements, equipment, horizontal and vertical control and setting up Field Books, let’s get back to the construction of a project. Which is where you come in.

21. Chapter 3 - Field Books21 Sample Exercise # 1 Field Book Record the necessary information on the field book cover and binder on your desk provided by the instructor: Book No. 005 Contract No. 13468 Fin. Proj. ID No. 16471035201 Book Content: Original and Final Cross Sections Fed Aid No. 1-96-2(5)160 Road No. SR 20

22. Chapter 3 - Field Books22 ANY QUESTIONS ?