1. Electronic Services for Volunteers Charles J. Lord PE January 22, 2011

2. Electronic Services Available l SAMI EEE l E-notice l vTools Suite l Entity Web Hosting l Listserv l Geographic Roster l Email aliases l Online Communities http://www.ieee.org/organizations/vols/ Click on “Electronic Web Services”

3. SAMIEEE l www.ieee.org/samieee l Chair, Secretary, MD Chair, SamIEEE recipient get access l Online training / videos / manual l Your ‘universe’ is your OU (Section, etc) l Preset filters for MD and other uses l Download link at bottom left l Honor Do Not Contact flags!!!

4. E-Notice l Available to OUs (section, chapter, etc) l Available to conferences (limited uses) l Watch for rules for society uses l Register to use l Automatically follows rules, tracks bounces l Avoid over-use; once they opt-out hard to get them back!

5. vTools l Growing suite of volunteer and pro developed tools to help you do your job l Meetings is tool for planning, publicizing, registering, reporting a meeting l Voting for elections l WebInABox – “instant” website l More l vtools.ieee.org

6. Entity Web Hosting l IEEE-hosted web space for OUs, conferences, committees, projects, etc l Backed up, maintained by IEEE HQ l Free l Can use a custom URL (ieeeatlanta.org) l Content management available

7. ListServ l Mail lists for committees (excom) and project teams l NOT for member database – use enotice! l Request list, then maintain l Members can maintain their own subscriptions

8. Rosters and Search l www.ieee.org/rosters l All volunteers l Geo rosters (flat text files) l Shows what HQ *thinks* you do l Monitor this – submit updates every time someone changes ‘jobs’ l Volunteer search – great followup to post- meetings l Everyone on the list can see the list

9. Online Communities l oc.ieee.org l Can request a new community l OUs, special groups (embedded) l Users have to have a web acct – can be non-member!

10. Non-IEEE Communities l Google Groups l Yahoo Groups l Others l Social Networks (LinkedIn)

11. Does your web site have the “Top Ten”? l Section Officers and contact information l The history of the Section l Calendar of events (Current?) l Section newsletter (pdf or html format) l List of Chapters and contact information l List of Student Branches with contact information l Pages for Affinity Groups if applicable (GOLD, Women in Engineering and Consultants’ Network) l Pages for awards/educational activities/professional activities l FAQ's l Section Bylaws (pdf or html format)

12. Functional Alias l Each Section has a functional alias l sec.tucson@ieee.org l sec.phoenix@ieee.org l sec.charlotte@ieee.org l Points to Section Chair l Updated annually when officer reporting received l Section email address is constant