1. NATIONAL TREASURES DATA PRESERVATION WITH METADATA Sharon Shin Metadata Coordinator Federal Geographic Data Committee Secretariat ASPRS-Reno 2006

2. Introduction This presentation does not address human capital planning. The presenter is not an authority on data preservation or archiving. This presentation is to rally scientists to preserve their scientific careers through METADATA.

3. Background 20 percent of Department of Interior employees eligible to retire by 2008 50% of the USGS scientific workforce will be eligible for retirement within the next 10 years (Publication date 2001).

4. Look around the room… Your colleagues, are they… 50 years old or +? Looking forward to retirement? Planning the retirement: Cruise Car Relaxation

5. Your Colleagues Current Focus…

6. Where/how do you store your data?

7. How does one locate your data

8. What is and Why Metadata Documents data assets Inventories data Enables data sharing Enables electronic search and discovery

9. Approaches to Metadata Interviews Questionnaires/Templates Data project life cycle approach Divide and conquer

10. Metadata Content Agency policy establishes content requirements Recent data content Legacy data content

11. After Metadata, Ready for retirement Proper care for the media Always accessible Always discoverable Proper care for the data Never orphaned

12. National Archives and Records Administration 2004-Established archival requirements to transfer digital geospatial records including GIS data. Each federal agency specifies deposition instructions and scheduling. *** http://www.archives.gov/records- mgmt/agency/officers-lists.html

13. Other Data Repositories

14. Unacceptable Repositories

15. USGS: Science Information Management Workshop Reston Virginia March 21-23, 2006

16. Objectives Compile needs and best practices Recognize existing SIM groups or "communities of practice" in USGS Recommend actions to address SIM challenges. Establish communication capability

17. Breakouts Archiving of Scientific Data and Information Digital Libraries Field Data for Small Research Projects Knowledge Capture Portals and Frameworks Scientific Data from Monitoring Programs Database Networks Emerging Workforce Knowledge Organization Systems and Controlled Vocabularies Large Time Series Data Sets Preservation of Physical Collections Metadata Communities of Practice

18. Informal groups Strategic alliance. Practitioners who share knowledge, ideas, best practices, develop relationships, build tools

19. Metadata COP Draft Mission Become a focal point to exchange best practices, share evolving technologies and techniques, collaborate and coordinate on information management activities, and harness (enable discovery and access of) the vast information resources within USGS disciplines

20. Metadata COP Beyond Geospatial Museum and voucher collections Methodologies and protocols Digital objects Training management systems, Document and resource archives Web applications and services Enterprise metadata*

21. Metadata Issues Policy / Metadata Avoidance Culture Lack of easy to use tools Unfamiliar with standard(s) Share best practices

22. Next Steps Establish communications - Wiki Emphasize hands-on training Metadata in practice via tele conferencing Training calendar and contacts Implementers corner Success stories

23. USGS Leads Vivian Hutchison, USGS-BRD National Biological Information Infrastructure Program George Lienkaemper, USGS-BRD Forest and Range Ecosystem Science Center Sharon Shin, Federal Geographic Data Committee