1. Tinus Pulles & Justin Goodwin Guidebook Revision Elements for a Maintenance Plan Consultants view

2. 26/05/2008Tinus Pulles & Justin Goodwin Responsibilities Endorses the Guidebook officially Upon recommendation by the TFEIP EMEP Steering Body Maintains the Guidebook’s content Updates Guidebook Chapters Provides new/updated emission factors TFEIPMaintains the Guidebook’s presence Presents the Guidebook on its website Proof reading of updated chapters ? EEA Question: Could the Guidebook be only present in the virtual reality of the web or are printed copies needed? What is “TFEIP”? 1.The body mentioned in the reporting guidelines? 2.The participants to this meeting? 3.The expert panels? 4.The co-chairs? Here: option 1. Maintenance plan could explain how

3. 26/05/2008Tinus Pulles & Justin Goodwin Guidance update Time Line: comparison GHG and Air Pollutants 1996 Guidelines 1996 Guidelines used Parties report using 1996 GLs 1996 200820122006 Emission Factor Database 2006 Guidelines Parties negotiate target Greenhouse gases: Air pollutants: 1996 200820122006 EMEP/CORINAIRGuidebook EMEP/EEAGuidebook Protocol Parties report, using changing Guidebook Emission Factor Database ?

4. 26/05/2008Tinus Pulles & Justin Goodwin Guidance update Time Line: annual cycle would optimally link to procedures Meetings EMEP Steering Body meets once a year TFEIP meets twice a year Experts meet whenever possible and needed Deliverables Updated or new chapters Updated or new EFs Questions Could EFs be updated or new EFs be made available without updating the relevant chapter(s)? Formally: What is TFEIPs view What is EMEP Steering Body’s view Technically Depends on availability of Emisison Factor Database

5. 26/05/2008Tinus Pulles & Justin Goodwin Aspects of Guidebook Maintenance Following responsibilities as set out above: Two maintenance tasks Contents Presence Two supporting tasks Providing support Manage the system

6. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s contents Mandate Draft 2007 Reporting Guidelines Assume the availability of the “latest version” of a Guidebook that is prepared by the TFEIP endorsed by the EMEP Steering Body Do not mention anything on Guidebook maintenance 2002 Reporting Guidelines “encouraged” parties to contribute to “regular updates”; this encouragement is not retained in the 2007 Guidelines! Two possibilities: 1.The 2007 Guidelines do not require or expect “regular updates” 2.The Guidelines assume that budgets for updates are not a problem Updates must be funded by parties: Commission and Member States

7. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s contents Recommendation Parties to be encouraged to support Guidebook development To improve budget availability To improve sense of “ownership” Set up a formal annual procedure for updating Guidebook chapters Decide on the role of an emission factor database New and updated EFs to be published in EFDB? Add footnote to each table in Guidebook, asking to check EFDB for new and/or update values

8. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s contents Updating process TFEIP identifies a need for a Guidebook update New methods New “technologies” or “practices” New or updated Emission Factors TFEIP assigns the task (consulting the relevant Expert Panel) Who? When? Deliverable? Delivery and Review Relevant expert panel prepares a draft TFEIP decision TFEIP decides whether or not to recommend endorsement by EMEP Steering Body Publication and archiving TFEIP to Set up a specific (e-mail) address where improvement needs can be submitted Ensure appropriate response to such submissions

9. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s contents Updating process in practice Translate an improvement need into an inprovement task

10. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s contents Updating process in practice Assign the task to a team

11. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s contents Updating process in practice Review, accept and publish the update

12. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s presence Tasks Static document Proof read new chapters Produce PDF Hyperlinked (?) HTML Printed copies? Ensure the latest version of all chapters is available on the web Emission Factor Database (?) Needs to be decided Do users want to have one? Do TFEIP and EEA want to support it? Software maintenance Database maintenance

13. 26/05/2008Tinus Pulles & Justin Goodwin Maintaining the Guidebook’s presence Emission Factor Database (EFDB): yes/no ? No EFDBWith EFDB Updated chapters to be Produced Edited Published Updated chapters to be Produced Edited Published Updated or new Methods Updated chapters to be Produced Edited Published Data to be uploaded into the database Updated or new Emission Factors Would require all EF tables in the chapters to have a footnote: “please check EFDB for new or updated emission factors”

14. 26/05/2008Tinus Pulles & Justin Goodwin Maintenance management

15. 26/05/2008Tinus Pulles & Justin Goodwin Tasks TFEIP: development and quality of the information in the Guidebook; supported by: Expert Panel leader(s) Review Expert Panel leader(s) Projections Expert Panel leader(s) Combustion and Industry Expert Panel leader(s) Transport Expert Panel leader(s) Agriculture and Nature recommends Guidebook updates for endorsement by the EMEP Steering Body. EEA: publishes the Guidebook as an EEA report and on its web site, supported by Copy editors (proof reading) Database manager Web Master