1. PUBLIC INPUT SESSION NOVEMBER 10, 2015 City of Asbury Birchwood Drive Reconstruction Project

2. Agenda Introduction Project Overview Burr Oak Reconstruction Easements Assessment Policy Steps of a Special Assessment Funding Q&A and FAQs

3. Project Overview

4. Birchwood Drive

6. Project Overview Reconstruct Birchwood Drive between Asbury Road and Willow Wood Drive to 34’ wide with curb and gutter 4’ sidewalks along both sides of the new roadway with 4’ of grass between sidewalk and roadway Install water main, water service lines, repair or replace storm sewer and sanitary sewer depending on condition

7. BEFORE Narrow road, barely provided enough room for two-way traffic, deteriorating quickly due to the poor subgrade upon which the existing roadway was built Burr Oak Reconstruction

8. AFTER A quality asphalt paved roadway built on a sturdy stone subbase Added curb-and-gutter, storm inlets and created roadway profile and cross-section to manage runoff Sidewalks provide easy, safe access to the public park and ball diamond Burr Oak Reconstruction

9. Easements Permanent  Very limited permanent easements may be necessary for storm water inlets and piping. Temporary  Many properties will require temporary construction easements for grading maintainable slopes and for patching driveways to match the new roadway and sidewalk sections as required, regardless of sidewalk installation.

10. Assessment Policy Adopted in 2006, amended 2007 to address retaining walls and fences, amended 2013 for sidewalk ratio and 2015 for assessment for street construction more than once in a five year period. 100 % of the cost of storm sewers and street lights are paid by City. 25% of the cost of a 31’ residential street (curb and gutter, pavement and subbase) is assessed to the respective adjacent property owner and 75% is paid by the City. Sidewalks costs assessed at 50% for residential and collector roadways.

11. Assessment Policy If a 3:1 slope cannot be constructed without impacting an existing structure then 100% of the cost of retaining walls and fences is paid by City. If a property owner does not grant a temporary easement, then drastic slope to limit disturbance to right-of-way or 100% of the cost of necessary retaining walls will be assessed to property owner. 25% of the cost of the water main and 100% of the water services lateral cost may be assessed to the property owner. For water main requiring replacement due to inadequate capacity the City shall pay 100% of the cost of reconstruction of the public water main. This is for all main less than 6” in diameter that is in service as of the date Resolution 142-06 is approved.

12. Assessment Policy If a property owner is assessed for street reconstruction more than once in a five year period, then the property owner may receive an abatement of only the street reconstruction as follows:  Zero to 1 Year25% of street reconstruction  1-2 years20% of street reconstruction  2-3 Years15% of street reconstruction  3-4 Years10% of street reconstruction  4-5 Years 5% of street reconstruction  Greater Than 5 Years No Reduction

14. Sequence of Events in a Special Assessment 1. Informational Meeting with property owners to gather background and provide schedule for project process (November 19, 2014) 2. City Council to adopt “Preliminary Resolution” containing: description of project location of project direct Engineer to prepare preliminary plans and specifications general description of property to be benefited 3. Prepare Preliminary Special Assessment Plat and Schedule (October 12, 2015) 4. City Council to walk project corridor and review impact and benefit to individual properties. (October 12, 2015)

15. Sequence (Continued) 5. Prepare and introduce proposed Resolution of Necessity. Public Hearing date to be set on November 10, 2015. 6. Clerk notifies affected property of public hearing regarding Resolution of Necessity and Preliminary Assessment Values. (following public hearing) 7. Hold public hearing, Council to adopt or amend and adopt Resolution of Necessity. (December 8, 2015) 8. Engineer to prepare Final Plans, Specifications, Estimate of Cost and Notice to Bidders. (January 2016)

16. Sequence (continued) 9. Council sets date of public hearing regarding Plans, Specification and Estimate of Cost 10. Hold public hearing regarding Plans, Specification and Estimate of Cost 11. Open bids 12. Council awards project 13. Contractor completes project 14. Engineer inspects and certifies project 15. Council accepts work

17. Sequence (continued) Engineer prepares Final Assessment Schedule 16. Council to fix and adopt Final Assessment Values and set interest rate for unpaid assessments 17. Clerk notifies affected property owners regarding Final Assessment Value 18. Property Owners have 30 days to pay assessment in full or in part without interest 19. Unpaid assessments are added to the County Treasurer property tax rolls and 1/10 of the assessment are due to be paid plus interest annually for 10 years on the same schedule as property taxes with all delinquent interest and penalties as ordinary taxes

18. Frequently Asked Questions

19. FREQUENTLY ASKED QUESTIONS TREE/LANDSCAPING REMOVAL – WILL MY TREE STAY OR WILL IT REQUIRE REMOVAL? ANSWER - SOME TREES WILL REQUIRE REMOVAL. THE PROJECT DESIGN WILL INCLUDE PROVISIONS FOR SIDEWALK (4 FT BOULEVARD & 4 FT SIDEWALK). TREES WITHIN 8 FT OF THE PROPOSED CURB WILL REQUIRE REMOVAL DUE TO SIDEWALK PLACEMENT. TREES BEHIND THE PROPOSED SIDEWALK WILL BE EVALUATED ON AN INDIVIDUAL BASIS. BASED ON TREE CLEARANCE FROM THE PROPOSED SIDEWALK AND GRADE ELEVATIONS, SOME TREES BEHIND THE PROPOSED SIDEWALK ARE LIKELY TO REQUIRE REMOVAL AS WELL.

20. FREQUENTLY ASKED QUESTIONS ANSWER – SOME RESIDENTS ALONG BIRCHWOOD DRIVE CURRENTLY HAVE PLASTIC OR NON-COMPLIANT WATER SERVICE LINES. RESIDENTS WILL BE ASSESSED FOR REPLACEMENT OF ALL NON-COMPLIANT SERVICES TO THE ROW. RESIDENTS WILL HAVE THE OPTION DURING CONSTRUCTION TO REPLACE WATER SERVICE LINES BETWEEN THE ROW AND THEIR HOMES, WHEN APPROPRIATE, AT A COST TO BE NEGOTIATED WITH THE CONTRACTOR OR PRIVATE PLUMBER AT THAT TIME. WATER SERVICE INSTALLATION – WILL I BE REQUIRED TO INSTALL A NEW WATER SERVICE LINE?

21. SPECIAL ASSESSMENT POLICY – WATER LATERALS A. Private Laterals. a. The property owner shall pay 100% of all costs associated with the construction of the private lateral from the dwelling to the curb stop located at or near the right-of-way (ROW). b. The property owner shall pay 100% of all costs associated with the construction of the private lateral from the right of way to the connection at the water main.

22. ACCESS DURING CONSTRUCTION – WILL I HAVE VEHICLE ACCESS TO MY HOME AT ALL TIMES, AND IF NOT, HOW LONG WILL I BE WITHOUT ACCESS AND WHERE SHOULD I PARK? ALL RESIDENTS WILL LOSE VEHICLE ACCESS TO THEIR DRIVEWAY AT VARIOUS TIMES DURING THE CONSTRUCTION PROCESS. THE MOST COMMON TIMES BEING DURING ROADWAY CORE OUT, PAVING, AND DRIVEWAY PLACEMENT. DURING CORE OUT, VEHICLE ACCESS IS TYPICALLY UNAVAILABLE FOR A RANGE OF A FEW HOURS TO A DAY. PAVING OFTEN LEAVES RESIDENTS WITHOUT DRIVEWAY ACCESS FOR UP TO 4 – 7 DAYS WITH CONCRETE, AND 1-2 DAYS WITH ASPHALT. DRIVEWAYS PAVING ALSO HAS CREATES THE SAME RESTRICTIONS. PARKING IN ALTERNATIVE LOCATIONS MAY BE REQUIRED. LOCATIONS WILL BE DETERMINED AS CONSTRUCTION PROGRESSES, DIRECTIONS FOR PARKING WILL BE PROVIDED TO RESIDENTS WEEKLY. EACH SITUATION IS UNIQUE AND WE WILL ATTEMPT TO MINIMIZE THE INCONVIENANCE AS POSSIBLE. EMERGENCY VEHICLES MUST BE ACCOMATDATED BY THE CONTRACTOR AT ALL TIMES. FREQUENTLY ASKED QUESTIONS

23. MAIL DELIVERY AND TRASH PICKUP – HOW WILL I GET MY MAIL DURING CONSTRUCTION, AND WHAT SHOULD I DO WITH MY TRASH? AT THE BEGINNING OF THE CONSTRUCTION PROCESS, THE CONTRACTOR WILL BE REQUIRED TO RE-LOCATE RESIDENT’S MAILBOXES TO A LOCATION NEAR THE PROJECT SITE THAT CAN BE ACCESSED BY THE MAIL CARRIER.. THE PROJECT CONTRACTOR WILL BE RESPONSIBLE FOR TRASH REMOVAL SHOULD THE TRASH COLLECTION ENTITY NOT HAVE ACCESS TO PLANNED COLLECTION POINTS. RESIDENTS WILL NOT BE REQUIRED TO CHANGE THEIR NORMAL ROUTINE FOR TRASH COLLECTION.

24. FREQUENTLY ASKED QUESTIONS WHAT TIME WILL CONSTRUCTION BEGIN IN THE MORNING, AND WHEN WILL THE CONTRACTOR END WORK FOR THE DAY? CONSTRUCTION HOURS WILL BE THE SAME AS NORMAL WORKING HOURS, WITH A FEW EXCEPTIONS. DURING THE PAVING PROCESS, WORKING HOURS ARE OFTEN LONGER AS THE CONTRACTOR BEGINS EARLY IN THE MORNING AND ENDS LATER AT NIGHT. WITH CONCRETE PAVING, JOINTS ARE OFTEN SAWED IN THE LATE HOURS OF THE EVENING. THE SAWING PROCESS MUST BE COMPLETED WITHIN A CERTAIN TIME FRAME, AS UNCONTROLLED CRACKING OF THE PAVEMENT MAY OCCUR. IT IS SOMETIMES NECESSARY FOR CONTRACTORS TO WORK ON WEEKENDS DEPENDING ON THE WEATHER DURING CONSTRUCTION.

25. FREQUENTLY ASKED QUESTIONS DRIVEWAY ADDITIONS/SIDE PROJECTS – I MIGHT LIKE TO REPAIR SOME OF MY DAMAGED DRIVEWAY, BUT IT IS NOT WITHIN THE PROJECT BOUNDARIES. CAN THE CONTRACTOR DO THIS FOR ME? OFTEN TIMES RESIDENTS DECIDE TO REPAIR OR ADD ON TO THEIR DRIVEWAYS DURING CONSTRUCTION. THIS IS A GREAT TIME TO MAKE REPAIRS, AS THE CONTRACTOR IS ALREADY ON SITE. IF RESIDENTS WOULD BE INTERESTED IN CONCRETE/ASPHALT REPAIRS OR ADDITIONS THEY SHOULD CONTACT THE MSA FIELD ENGINEER WHO WILL BE ONSITE DURING CONSTRUCTION. THE ENGINEER WILL COMMUNICATE THE RESIDENT’S PLAN TO THE CONTRACTOR, WHO WILL THEN PROVIDE A QUOTE FOR THE COST OF THE WORK TO THE RESIDENT.

26. THANK YOU Q & A