1. Global Youth Tobacco Survey Training Workshop
Proposal Development Guidelines

2. GYTS Proposal Development
Important step in GYTS preparation
Define implementation and funding plans
Obtain budget
Proposal Development is an important step in preparing to implement the GYTS in a country.
The proposal should include details related to the tasks of implementing GYTS including timeline, staffing, and budget details.

3. Proposal Outline Cover Sheet Overview Implementation Plan
Title and proposed time period
Contact Details
Research Coordinator (RC) and the Implementing Agency
Overview
Tobacco control in the country and need for GYTS
Previous GYTS history
Implementation Plan
Time from start to finish, timing for fieldwork
Highlight any challenges and plans to address
The proposal includes a cover sheet, an overview, implementation plan, budget and any attachments.
The cover sheet includes the title and the proposed period during which the survey will be implemented and contact information of the Research Coordinator or the Principle Investigator.
The overview section is a brief summary of the tobacco control in the country and rationale to implement GYTS. If a country has previously implemented GYTS, include a brief overview of the previous GYTS and how the results were used.
In the implementation plan section, outline the steps for survey implementation. Provide detailed information about when (time of year, time of day the survey will be administered in classrooms and reasoning for that timing), highlight any existing gaps and challenges and plans to overcome them. Provide a detailed timeline of how long the GYTS implementation is expected to take from start to finish.

4. Proposal Outline Deliverables Dissemination Plan
Answer sheets and header sheets properly completed and shipped to CDC
Implementation process report
Country report
Factsheet
Dissemination Plan
Describe the GYTS results dissemination plan
Deliverables will be agreed with Research Coordinator and WHO Regional Office
Dissemination Plan need to be briefly described

5. Proposal Outline Budget Timeline Attachments Send the proposal to PAHO
Final Questionnaire
Letter of support from MoH/MoE
Any alternate source of support
Send the proposal to PAHO
For the budget section, please provide a detailed budget in US dollars (USD). A brief justification, quantity, unit price, and total cost are required. The justification for each item requested in the budget should provide sufficient detail to explain need and relevance to the project. All requested budget items will be evaluated for reasonableness. A sample budget is available in Appendix H, and a template is available electronically upon request.
Pls include in the attachment, a final questionnaire, letter of support from the relevant Ministries and a list of other potential sources of support (if any).
A survey proposal should be no longer than five pages and shorter proposal are preferred.  
Short proposals no more than 5 pages are preferred

6. Budget Template
Budget Category
Item
Justification
Quantity
Unit price (USD)
Total Cost
(USD)
WHO/CDC
Other Source
Personnel
Fieldworkers salary x
Travel
Ex: Travel to school X –province X
Air ticket 2
100.00
200.00
Ex: Travel to school Y- province Y
Bus ticket
30.00
60.00
Ex:Participant training 10
Perdiem
Field work personnel
Training personnel
Printing
Questionnaire
Instructions
Guidelines/Manuals adapted
Translations
Back-translation questionnaire
Training material
Supplies
Paper
Pencil
Envelopes (large and small)
Tonner/Printer cartridge
Shipping cost inside the country
Communication
Fone calls, fax and access to
Track number to ship material to the research coordinator
Logistics
Venue rent for training
Equipment
Consultancy
Other direct costs
Other indirect costs
TOTAL (U.S dollars)
Please refer to Appendix H in the GYTS Implementation Instructions for a sample budget template for drafting purposes.
Briefly, the budget categories include any personnel costs such as the perdiem, travel expenses, supplies such as pencils, printing or photocopying of the questionnaire, any consultancy and other relevant costs.
Funds from WHO/CDC can not be used for salaries, indirect costs and to buy equipment's
The template provide a guide.

7. 2015 - 7 months to implement the survey - Expiration of the funds
Timeline Template
ACTIVITIES
months to implement the survey - Expiration of the funds
Jan
Feb
Mar
Apr
May
Jun
Jul
GYTS enrollment list and sampling parameters sheet submitted to PAHO/CDC
GYTS training workshop  X
Questionnaire finalized
Sample design finalized
GYTS proposal submitted
LoA signed and release of funds
School Arrangements
Data administrator training
Data collection
Material shipped to CDC
Survey implementation(logistic) report submitted to WHO
Factsheet approved
Data analysis
Country Report produced
Please refer to Appendix H in the GYTS Implementation Instructions for a sample budget template for drafting purposes.
Briefly, the budget categories include any personnel costs such as the perdiem, travel expenses, supplies such as pencils, printing or photocopying of the questionnaire, any consultancy and other relevant costs.
Funds from WHO/CDC can not be used for salaries, indirect costs and to buy equipment's
The template provide a guide.

8. Funding Process
Final budget will be agreed in discussions with GYTS partners
In coordination with PAHO/CO we will define the process of providing financial support.

9. Global Youth Tobacco Survey Training Workshop
Proposal Development Guidelines