1. 2010 Instructional Materials Process for Second Languages (World Languages) Drew Hinds Instructional Materials Education Specialist Office of Educational Improvement and Innovation Oregon Department of Education 1 Publisher’s Briefing Meeting March 18, 2010

2. OAR 581-011-0050 “A major instructional vehicle may include such instructional items as a hardbound or a softbound book or books, or sets or kits of print and non-print materials, including electronic and internet or web- based materials or media.” ◦ Basal instruction programs may be adopted by the State Board of Education 2

3. OAR 581-011-0050 Defines instructional materials as “Any organized system which constitutes the major instructional vehicle for a given course of study, or any part thereof.” 3

4. Subject Cycle Oregon adopts instructional materials based upon categories and criteria prepared by committees of educators 4

5. Year 1 SeptemberCriteria committee selected 5 OctoberCommittee determines criteria based on Oregon’s Content Standards NovemberPublic hearing is held on the criteria

6. Year 2 JanuaryCriteria adopted; publishers invited to submit materials for review. February2/19/10-Notice #2 mailed to publishers with Proposal Form, Summary Form, Bid Sheet Form (See Detail Schedule for return deadlines) March3/18/10-Publishers Briefing Conference Call Meeting: 2:00 pm-3:30 pm. You will be sent an invitation with “call-in” details. Instructional materials evaluators nominated by district staff 6

7. Year 2 (cont.) 7 April4/5/10-Instructional Materials Proposal Form 4538 due Bid Spreadsheets (on CD) due Evaluators selected and notified May5/10/10-Publisher Invoices mailed. 5/21/10-Instructional Materials Summary Form 4824 due June6/1/10-Bid change deadline 6/9/10-Notice # 3 with Program Submission by Publisher and other information

8. 8 July7/12 to 7/22/10-Publishers must ship presentation materials (**no earlier or later**than these specified dates) to Western Oregon University (WOU) according to shipment rules which will be included in Notice #3 7/12/10-Invoice payment deadline 7/20/10-Presentation Schedule emailed (with room numbers and time) 7/25/10-Publisher representative to WOU for password/technology set-up from 12:00-3:00 pm 7/26/10-Evaluator Orientation at WOU (Optional for publishers but recommended) Year 2 (cont.)

9. 9 July7/27/10 to 7/30/10-Presentations & Evaluations Concluding Presentation: All publishers are responsible for the following before leaving WOU, concluding final presentation:  You must take 1 (one) set of materials (included in your presentation) to the Oregon viewing site, Hamersly Library, on the campus.  Publishers are responsible for the removal and/or disposal of all extra materials and boxes. There will be no storage of extra materials. Year 2 (cont.)

10. 10 Year 2 (cont.) AugEnd of August - You will be notified of your results via email as well as US mail. OctThe Instructional Materials for Second Languages will be submitted to the State Board of Education for adoption. Fall2010 Fall Video Caravan

11. Year 3 JanuaryDistricts review materials and begin selection process 11 SeptemberDistricts must have newly adopted materials in classrooms

12. Equity Criteria The program reflects respect for all people regardless of race, color, creed, national origin, age, gender, or disability and avoids stereotyping. ORS 581-011-0060 requires that “…the criteria shall require instructional materials to provide fair treatment of all people and reflect our multicultural society.” 12

13. 13 National Instructional Materials Accessibility Standard (NIMAS) Submitted Materials Must Have assurance from the publishers agreeing to comply with the most current NIMAS specifications regarding accessible instructional materials NIMAS REQUIREMENTS

14. Categories for Second Languages (World Languages) 14 o Category ***3- Languages for Native/Heritage Speakers o Category *1- Elementary Second Languages(World Languages) o Category **2- Secondary Second Languages (World Languages) Note: Languages may include Spanish, French, German, Japanese, Sign Languages, Mandarin Chinese, Russian or Italian *Category 1-Materials intended for use in grades K-5/6 **Category 2-Materials intended for use in grades 7-12 ***Category 3-Materials intended for native/Heritage Speakers in grades K-12

15. OAR 581-011-0065 Criteria Committees, under the direction of the Department of Education staff, shall develop criteria to be submitted to the State Board of Education in the fall of the year preceding the adoption year. The State Board of Education shall review the criteria which will be used in the evaluation of instructional materials submitted for adoption. The Board will adopt the criteria no later than its January meeting in the adoption year. 15

16. Adopted by the Oregon State Board of Education to define what all students are expected to know and be able to do 16 Oregon Content Standards

17. Closing Questions 17 Alkali Lake – Christmas Valley, Oregon

18. Thank you! http://www.ode.state.or.us/go/InstructionalMaterials Thank you! http://www.ode.state.or.us/go/InstructionalMaterials 18