1. STATUTORY BOOKS & FORMS
ROSLINDA BINTI AWANG
( )
‘AISYAH BINTI ISMAIL
( )
NUR AIN BINTI ISMAIL
( )

2. Any accounts/ accounting records
Who responsible?
Every companies registered with ROC need to keep & maintain statutory books
Include
Any documents
Responsible in ensuring that
the requirements of Act in
relation to the Statutory Books
are complied
to prevent falsification of the
books
Any accounts/ accounting records
Any register/other
record of
information
DIRECTORS AND SECRETARIES

3. Non-Statutory Books Statutory Books
THERE 2 CATEGORIES
Non-Statutory
Books
Statutory
Books

4. S 158 S 141 S 70 S 69L S 134 S 115 Minutes Books S 156
Register of Member
S 158
Register of Directors, Managers and Secretaries
S 141
Register of Debentures Holders
S 70
Information
Required
Register of Substantial Shareholders
S 69L
Register of Directors’ Shareholdings, Debentures and Interests
Legal Requirements in Keeping & Maintaining
S 134
Register of Charges
S 115
Minutes Books
S 156
Books of Account
S 167

5. NINA D4 REGISTER OF MEMBERS N I A D
Prima facie evidence of any matters stated therein as required or authorized by S.158
SECTION
Name and address
I/C No.
Nationality
Amount paid/agreed to be paid on the shares
Date entered in the Register
Date ceased to be a member
Date of allotment
Date of transfer N I A D
Information
Required/ Contents
NINA D4

6. REMARKS
If keep elsewhere, must file FORM 53 with registrar within 14 days to notify the place/change of place
Kept at the
registered office 1
any member free of charge 2
Open for inspection by
other person on payment of a prescribed fee.
Maybe closed for not more than 30 days in a year
Paying dividends/making some other distributions to members 3
Closure must be authorized by board resolution
Notify the Registrar using FORM 53A – at least 14 days 4

7. MANAGERS & SECRETARIES
REGISTER OF DIRECTORS,
MANAGERS & SECRETARIES
The register shall contain with respect to each director his consent in writing to the
appointment.
Directors
Full Name
Nationality/race
Date of Birth
Residential Address
Business Occupation (if any)
Particulars of other Directorship
Nature of appointment/change and relevant date
Identity Card no./passport no. N B A Bo
PoD IC
N2 BABo PoD N IC (8)

8. MANAGERS & SECRETARIES
REGISTER OF DIRECTORS,
MANAGERS & SECRETARIES
Manager & Secretary
Full Name
Nationality/race
Residential Address
Other Occupation (if any)
Nature of appointment/
change and relevant date
Identity Card no./passport no.
N2 AONIc (6)

9. REMARKS any member free of charge 2 Open for inspection by
other person on payment of a prescribed fee.
Incorporation of Company
A person ceases to be, or become, a director of the co.
Notify Registrar on any changes within one (1) month using FORM 49 3
A person become/ceases a manager and secretary of the co.
Any changes in the name, residential address & other prescribed particulars o any director, manager &secretary

10. REGISTER OF DEBENTURES
HOLDERS
CONTENTS
Name of holder
Address
Amount held
Date entered in the register
Date ceased to be holder

11. REMARKS Kept at the registered office
If keep elsewhere, must file FORM 30 with registrar within 7 days 1
any registered debentures holders 2
Open for inspection by
Within 1 month of any request at RM1.00 for every 100 words 3
Copy of the register
Only names and address of the debenture holders will be disclosed

12. REGISTER OF SUBSTANTIAL SUBSTANTIAL SHAREHOLDER
SHAREHOLDERS
SUBSTANTIAL SHAREHOLDER
He has not less than 5% of aggregate of the amount of all the voting shares in co.
Issue share capital = RM1 million
Units of share = 1 million
Units per share = RM 1.00
WHY??
Share capital divided into 2/more classes of shares & shares held by him are in one/more of those class of shares, the aggregate of all the voting shares included in that class/those class

13. REGISTER OF SUBSTANTIAL
SHAREHOLDERS
CONTENTS
Name
Nationality
Address
Full Particular of voting shares in the co. in which he has interest
full particulars of such interest

14. REMARKS Kept at the registered office
If keep elsewhere, must file FORM 30 with registrar within 7 days 1
any member – free of charge 2
Open for inspection by
Others – payment of prescribed fee

15. REGISTER DIRECTORS SHAREHOLDINGS, DEBENTURES & INTERESTS
Every company keep Register show each director:-
SHARES
-company related company (share director has interest/nature/extent)
DEBENTURES
(participate interest)
–made available by comp/related comp
–director has an interest/nature/extent
RIGHT/OPTIONS director /other person (acquire or disposal of shares, debenture)
CONTRACTS DIRECTORS *entitled get benefit (a right to call for/ make delivery of shares, debentures)

16. A company need not show in Register:-
Another corporation
Wholly owned subsidiary of the company

19. Company raise finance by borrowing
REGISTER OF CHARGES
Company raise finance by borrowing
Private individuals
Financial institutions
To finance operation through the issue of debt securities e.g form of debentures.

22. MINUTES BOOK
Minutes are written record of business at meeting. Minutes must be authentic, complete and free from ambiguity.

24. BOOKS OF ACCOUNTS

25. RULES RELATING TO THE STATUTORY FORMS:
Not necessary to strictly comply with the statutory forms ( substantial compliance is sufficient)- regulation 3 of the regulation
Must be completed
--Margin not less than 25mm
Must be prepared on --International sheet size A4 ( good quality)
Documents must be
Punched with 2 holes of 6mm in diameter
Measuring 80mm apart on left-hand margin
Must be endorsed
Name
Address
Telephone number
Company number
Prescribed fees payable must be paid at the time of lodgement.

26. PRESCRIBED FEES & LATE LODGEMENT FEES
Imposed in the ranging from
RM50 – RM5OO
(depend on the company& the length of the delay)

27. OFFENCES AND PENALTIES
FAILURE
To appear on examination/refused to answer question
S 7D
To supply or provide false information
S 7(11)
To produce books, registers/obstructing register
S 7B
RM 2,000 Fine & Default penalty
RM 30,000 5 years both
RM 10,000 3 years both
To file a copy of resolution/document
related to MOA
S12(2)
To provide documents
Request
S13
RM 1,000 Fine & Default penalty
RM 5,000 Fine &
Default penalty

28. PAST YEAR QUESTION
JUNE 2012
PART A
2. The Companies Act 1965 requires every company registered with the CCM to keep and maintain statutory registers/books.
i. List all statutory registers/books that are
required to be maintained by a company
(2 marks)
ii. Where must the statutory registers/books be
kept and maintained?

29. APRIL 2011
PART A
1. Name all the statutory registers that are required to be maintained by a company in accordance with the Companies Act 1965.
(4 marks)
APRIL 2010
5. List eight (8) type statutory books to be maintained by a company pursuant to the requirements of Companies Act 1965.

30. OCTOBER 2010
PART A
3. State all the statutory books that are required to be maintained by a company in pursuant to the requirements of Companies Act 1965.
(4 marks)

31. Thank you
For Your Attention