1. APPLYING FOR TENURE AND PROMOTION Guidelines and Hints: 2015 Tenure and Promotion Committee, AY 2015-2016

2. Deadlines  Tuesday, December 1, 2015 for Tenure  Tuesday, March 1, 2016 for Promotion  A-Forms (A-5 for tenure and A-2 for promotion) must be signed by a Tenure and Promotion Committee member by this date. Make sure you have the right (2015) version of A-form.  All forms can be found on Provost’s Resource page:  http://www.gallaudet.edu/academic- affairs/resources/faculty-forms.html http://www.gallaudet.edu/academic- affairs/resources/faculty-forms.html

3. Useful Links Creating an Electronic Portfolio https://sites.google.com/a/gallaudet.edu/creating -an-electronic-portfolio-2015/home Faculty Forms - Tenure and Promotion http://www.gallaudet.edu/academic- affairs/resources/faculty-forms.html Current GU Faculty Handbook http://www.gallaudet.edu/faculty- governance/university-faculty-handbook.html Faculty Committees and shared governance http://www.gallaudet.edu/office-of-academic- quality/shared-governance.html Dept. Standards for Faculty Actions http://www.gallaudet.edu/academic- affairs/resources/departmental-standards.html

4. Chain-of-Custody for Applications for Tenure and Promotion  Program / Department makes recommendation to Dean, submits application to Tenure and Promotion Committee  Committee makes recommendation to Dean  Dean makes recommendation to Provost  Provost makes tenure recommendation to Board  Board of Trustees vote on tenure  Promotion applications stop at Provost level

5. Program and Department Level  Program / Department makes recommendation to Dean.  Dean delivers abridged file and portfolio to Tenure and Promotion Committee.  The application never dies at the department level; unless withdrawn by the faculty applicant, all applications go to the Tenure and Promotion Committee and will be reviewed (c.f. UF Guidelines 6.7.1.4).

6. A word about your Chairperson…  They don’t get training on dealing with tenure & promotion requests.  The sense of urgency for your application is significantly higher for you than it is for them.  They don’t always fully understand the department criteria as it relates to your application.  Moral: Be your own strongest advocate.

7. Committee Level  UF Faculty Bylaws I.2.a:  The (Tenure and Promotion) Committee’s review (of an application for tenure or promotion) shall focus on whether or not the candidate has met the criteria for promotion or tenure established by the candidate’s department and the requirements for promotion or tenure found in the University Faculty Guidelines.

8. Department Criteria for Tenure  Read and understand it.  Understand that the Committee will be basing their recommendation solely on whether or not the application meets these criteria.  Portfolio Artifacts  Be thorough; if the criteria asks that you create syllabi, include a few copies of your syllabi.  Examples of teaching activities, publications, or service.  Student evaluations  Letters of recommendation / support  Summary Sheet (more later)

9. Administrative Level  Legally, department and University criteria for tenure and promotion are considered to be minimum standards.  As much as possible, faculty need to show that they go well beyond the criteria for tenure or promotion established by their department and by the University.

10. Electronic Portfolios  This year the promotion and tenure committee is requiring electronic portfolios.  Use any electronic platform you choose: (Google Drive, Weebly, Wix, among others). Because of less than positive results with Google Site, please do NOT use Google Site.  Be sure to check privacy & security issues with all websites.  Share ONE file or link for the entire portfolio with many specific subfiles.

11. Electronic Portfolio basic format  One file for your portfolio. Everything is in this one file. Many specific sub-files contain individual files.  All individual files have separate sub-files. (no multi page PDF files containing several files.)  Follow the following naming convention please. Last- name.First-name.Tenure.Portfolio.2015  Hints & guidance for setting up an electronic portfolio can be found at:  https://sites.google.com/a/gallaudet.edu/creating-an- electronic-portfolio-2015/home https://sites.google.com/a/gallaudet.edu/creating-an- electronic-portfolio-2015/home

12. Electronic Portfolio basic format  Alice.Cogswell.Tenure.Portfolio.2015  Abridged File  Teaching Artifacts  Scholarship/Creative Activities Artifacts  Service Artifacts  Other Artifacts  See faculty forms at Provost’s website:  http://www.gallaudet.edu/academic- affairs/resources/faculty-forms.html http://www.gallaudet.edu/academic- affairs/resources/faculty-forms.html

13. Electronic Portfolio basic format  Abridged File folder (see checklist at provost web page)  A-5 form for Tenure  Summary sheet  D-RE form for Tenure  Copy of your program’s criteria for tenure  Folder with all previous D-REs in separate sub-files.  Folder containing letters of recommendation in separate sub files  Copy of letter of appointment to tenure track status (salary should be redacted)  ASLPI rating letter  CV in Gallaudet format  Letter to chair requesting tenure

14. Electronic Portfolio basic format  Teaching Folder  Folder containing sub folders with individual Peer reviews  Folder containing sub folders with individual course syllabi  Folder containing sub folders with individual student evaluations  Folder containing examples of teaching pedagogy.  Examples of class assignments and activities that help students achieve course SLOs.  Examples of research on teaching methods in the hope of improving teaching.  Folder containing information on additional teacher training (multicultural transformation, bilingual teaching…)  Other…

15. Electronic Portfolio basic format  Scholarship/Creative activities folder  Folder containing sub folders with a few publications/creative activities  Folder containing sub folders with a few examples of presentations  Folder containing other examples you want the committee to consider  Service folder  Folder with Departmental service  Folder with University service  Folder with Professional service  Folder with Deaf community service  Folder with other service you want the committee to consider

16. Portfolios in general  Step one:  Make sure that all artifacts required by the department criteria are in the portfolio.  Make these artifacts easy to find. The above suggestions can be modified to fit your portfolio.  The abridged should be in the front of the portfolio.  If your department requires that you create syllabi, put one sample syllabi in the abridged file and the others in the main portfolio under teaching.  If required, letters of recommendation should go in the abridged file too.  Spell out how your portfolio artifacts document that you have satisfied the department criteria.

17. More on Portfolios  Step two:  Show the deans that you’re a worthy candidate.  Even if your department does not require letters of recommendation, you should think about getting them.  Remember your ultimate goal: get tenured / promoted. Ask yourself, “How does this artifact help the dean see that my work goes beyond the department criteria?”  Don’t throw things together willy-nilly. Make sure your important artifacts will be noticed. Draw attention to what needs to be noticed.

18. Even more about electronic Portfolios  Make portfolios available to all committee members, your dean, and the Provost.  Make sure that important artifacts are easily found. Folders and subfolders are your friends.  Your online portfolio should be easily navigable. In particular, ensure that multiple windows can be kept open simultaneously.

19. Share the portfolio with:  Provost  Your Dean (Dr. Agboola, Dr. Mathur or Dr. Gertz)  Promotion and Tenure Committee (Fall 2015)  Dennis Galvan  Fred Mangrubang  Frances Marquez  James Nickerson  Paul Sabila  Ethan Sinnott  Kendra Smith  Qi Wang  Stephen Weiner

20. ASLPI Scores  Faculty with ASLPI scores below 3 should provide documentation of efforts to improve both fluency in ASL and classroom discourse.  Letters of support from faculty, staff, and students may be helpful.  Student evaluations specifically mentioning fluency in ASL can be provided.

21. Summary Sheet  Board gets CV and Summary Sheet only.  Chair should write the summary sheet, you want to make sure it is done correctly.  The chair should fill it out in formal third person: “Dr. Doe is highly regarded…”  THREE pages max; first page for personal information ONLY. Summary starts on top of page 2. Signatures are at the bottom of page 3.  Provide a copy in your abridged file.

22. More on Summary Sheet  The Summary sheet is not a required component of the portfolio submitted to the Committee, but it can help us focus on how you’ve met the criteria.  Make sure your chair writes the summary sheet with a copy of the criteria next to him or her showing how you have met and hopefully exceeded each criteria.  The chair writes the summary sheet because it is a summary of your evaluation for tenure.  Make sure the narrative focuses on how you satisfied the criteria. This is what the Board (and the Committee!) wants to see.

23. CV  Be sure it follows the format found on the Provost’s Faculty Resources page.  Just sign it, it doesn’t have to be taken to a notary public.  No limit on number of pages as of now.

24. In Conclusion  Ask me if you have any questions.  There are many great electronic portfolios out there. Ask a colleague if you can see their portfolio.  Follow the format for the portfolio and make sure the information in the DRE and summary sheet calls our attention to important artifacts.  Make those artifacts easy to find.  Work with your chair on the summary sheet so that it too emphasizes what you feel is important.