1. 2015 IRDR Briefing Texas Department of Information Resources Monday, October 26 th 2:00-3:00pm

2. Grab Tab Audio Pane Use Settings to configure and test audio and other preferences. Click arrow to expand and collapse control panel Click hand icon to raise/lower hand Control Panel Question Pane Enter questions here. Control panel options may vary slightly depending on webinar configuration. Attendee List See attendees on one tab, staff on another. GoToWebinar ® Attendee Controls October 26th, 2015 Texas Department of Information Resources 2015 IRDR Webinar Briefing 2

3. Asking Questions Key questions into the Question pane at any time – IRDR questions will be read aloud and answered at the next Q&A break – Some questions may be answered post-event – Summary of Q&A will be posted on IRDR site October 26th, 2015 3 Texas Department of Information Resources 2015 IRDR Webinar Briefing

4. Welcome! Of the 121 registrations today – 102 agencies, 19 Institutions of Higher Education (IHE) Recorded webinar and Q&A summary will be posted on IRDR webpage following the webinar. CPE Credit October 26th, 2015 4 Texas Department of Information Resources 2015 IRDR Webinar Briefing

5. DIR Staff October 26th, 2015 5 Deborah Hujar Matt Kelly Endi Ollis Director of Planning & Policy IRDR Analyst SSP Team Lead Texas Department of Information Resources 2015 IRDR Webinar Briefing

6. Poll #1 Would you like to receive your agency’s 2013 IRDR? October 26th, 2015 6 Texas Department of Information Resources 2015 IRDR Webinar Briefing

7. Agenda General Info – Q & A 2015 IRDR Content – Q & A Data Collection – Q & A Wrap up October 26th, 2015 7 Texas Department of Information Resources 2015 IRDR Webinar Briefing

8. Higher Education Exemption Education Code, Section 51.406, exempts IHEs from the requirements of IRDR reporting, Government Code, Section 2054.097, which means they are no longer required to: 1. submit the results of their IRDR, or 2. develop IR Corrective Action Plans to address non-compliance with state IR requirements. October 26th, 2015 8 Texas Department of Information Resources 2015 IRDR Webinar Briefing

9. Background Government Code, Section 2054.0965 & 2054.097 The IRDR is a standardized survey that:​​​​​​ – Measures an agency’s progress against the State Strategic Plan (SSP) – Confirms that the agency is in compliance with the state's IR-related statutes, rules, and standards – Examines how each IR deployment has supported the agency's mission, goals, and objectives What does DIR do with the results? October 26th, 2015 9 Texas Department of Information Resources 2015 IRDR Webinar Briefing

10. IRDR Goals 1.Make it more useful for agencies 2.Make it more useful for DIR and state leadership 3.Reduce reporting burden for agencies October 26th, 2015 10 Texas Department of Information Resources 2015 IRDR Webinar Briefing

11. IT Planning and Reporting Framework October 26th, 2015 11 Texas Department of Information Resources 2015 IRDR Webinar Briefing

12. Poll #2 What is the extent of your previous IRDR involvement? October 26th, 2015 12 Texas Department of Information Resources 2015 IRDR Webinar Briefing

13. What’s New? Part 4: Major Databases and Applications Part 5: Optional Topic Evaluation Data collection portal – Archer Coming soon: Higher Ed Accessibility Survey October 26th, 2015 13 Texas Department of Information Resources 2015 IRDR Webinar Briefing

14. General Information IRDR Webpage Instructions Question Map State Strategic Plan Self-Reporting Sensitive Data Key Dates October 26th, 2015 14 Texas Department of Information Resources 2015 IRDR Webinar Briefing

15. Question Map Example October 26th, 2015 15 Texas Department of Information Resources 2015 IRDR Webinar Briefing

16. General Info State Strategic Plan – New Plan will be published Nov 1 Changes to Part 3 – Alignment towards technology initiatives – Progress toward 2014-2018 priorities Self reporting Sensitive data October 26th, 2015 16 Texas Department of Information Resources 2015 IRDR Webinar Briefing

17. Key Dates Instructions Released – 10/06 Collection tool released – 10/20 Briefing webinar – 10/26 Submission deadline – 12/01 IR-CAP process Spring 2016 October 26th, 2015 17 Texas Department of Information Resources 2015 IRDR Webinar Briefing

18. General Info - Q & A October 26th, 2015 18 Texas Department of Information Resources 2015 IRDR Webinar Briefing

19. Agenda General Info – Q & A 2015 IRDR Content – Q & A Data Collection – Q & A Wrap up October 26th, 2015 19 Texas Department of Information Resources 2015 IRDR Webinar Briefing

20. Poll #3 About how many people in your organization will have some involvement in the 2015 IRDR? October 26th, 2015 20 Texas Department of Information Resources 2015 IRDR Webinar Briefing

21. 2015 IRDR Questions 274 total (including optional, logic, and comment questions) 71 new questions 2011: 336 2013: 244 2015: 206 required – 2 Narrative Required – Not prepopulated October 26th, 2015 21 16% Texas Department of Information Resources 2015 IRDR Webinar Briefing

22. IRDR Outline 2013 – Part 1: Agency Environment (163) – Part 2: Compliance (56) – Part 3: State Strategic Plan (18) – Part 4: Major DB and Apps (6) 2015 – Part 1: Agency Environment (170) – Part 2: Compliance (40) – Part 3: State Strategic Plan (27) – Part 4: Major DB and Apps (9) – Part 5: Maturity Evaluation (28) October 26th, 201522 Texas Department of Information Resources 2015 IRDR Webinar Briefing

23. Part 1 – Agency Environment Deleted “Social Media” section Added “Data Management” section Removed significant portion of “Shared Networks” Added questions to “Contracting” – SB 20 October 26th, 2015 23 Texas Department of Information Resources 2015 IRDR Webinar Briefing

24. Part 1 – Agency Environment October 26th, 2015 24 Texas Department of Information Resources 2015 IRDR Webinar Briefing

25. Part 2 – Compliance with State Standards This part feeds into IR-Corrective Action Plan process (spring) Security (15q)  (7q) Accessibility (11q)  (6q) New requirement: – 2.02.08 Each agency must comply with suggestions for agency cost savings provisions as defined in 1 TAC 206.56 or 1 TAC 206.76. (1,500+ employees) Click to the left of question number to get the hyperlink. Unanswered questions assumed “not in compliance.” October 26th, 2015 25 Texas Department of Information Resources 2015 IRDR Webinar Briefing

26. Part 2 – Compliance with State Standards October 26th, 2015 26 Texas Department of Information Resources 2015 IRDR Webinar Briefing

27. Part 3 – SSP Alignment Reliable & Secure Services – Security, Continuity of Operations, Connectivity Mature State IT Resources Management – IT Funding, IT Planning & Governance, IT Workforce Cost Effective & Collaborative Solutions – Legacy Modernization, Cloud Services, Shared Services Data Utility – Data Management & Governance, Open Data, Data Analytics Mobile & Digital Services – Mobile Applications, Digital Services, Internet of Things October 26th, 2015 27 Texas Department of Information Resources 2015 IRDR Webinar Briefing

28. Part 3 – SSP Alignment October 26th, 2015 28 Texas Department of Information Resources 2015 IRDR Webinar Briefing

29. Part 4 – Major DB and Apps Legacy Systems Study agencies exempted from completing Part 4 in 2013. Statute requires conducting inventory of major databases and applications for each IRDR. We will provide 2011 templates individually, which will be uploaded to the Archer portal with updates made. October 26th, 2015 29 Texas Department of Information Resources 2015 IRDR Webinar Briefing

30. Part 4 – Major DB and Apps October 26th, 2015 30 Texas Department of Information Resources 2015 IRDR Webinar Briefing

31. Part 5 – Optional Topic Evaluation October 26th, 2015 31 Texas Department of Information Resources 2015 IRDR Webinar Briefing

32. 2015 IRDR Content – Q & A October 26th, 2015 32 Texas Department of Information Resources 2015 IRDR Webinar Briefing

33. Agenda General Info – Q & A 2015 IRDR Content – Q & A Data Collection – Q & A Wrap up October 26th, 2015 33 Texas Department of Information Resources 2015 IRDR Webinar Briefing

34. Poll #4 What are the benefits to your organization for completing the IRDR? October 26th, 2015 34 Texas Department of Information Resources 2015 IRDR Webinar Briefing

35. Data Collection - Archer Demonstration Logging in Navigating dashboard & workspace Delegating Editing and saving progress Reviewing and submission Hints & Support October 26th, 2015 35 Texas Department of Information Resources 2015 IRDR Webinar Briefing

36. Archer Login October 26th, 2015 36 URL: https://egrc.archer.rsa.com/Default.aspxhttps://egrc.archer.rsa.com/Default.aspx Instance: 20224 Texas Department of Information Resources 2015 IRDR Webinar Briefing

37. Dashboard October 26th, 2015 37 Texas Department of Information Resources 2015 IRDR Webinar Briefing

38. Workspace October 26th, 2015 38 Texas Department of Information Resources 2015 IRDR Webinar Briefing

39. Workspace (cont.) October 26th, 2015 39 Texas Department of Information Resources 2015 IRDR Webinar Briefing

40. Delegating & Review October 26th, 2015 40 Texas Department of Information Resources 2015 IRDR Webinar Briefing

41. Saving Progress When in doubt, click Save and Continue often! Click Save when done with the current screen If you close the browser or click the, any unsaved changes are lost No warning is given if you navigate away from unsaved changes October 26th, 2015 41 Texas Department of Information Resources 2015 IRDR Webinar Briefing

42. Submitting October 26th, 2015 42 Texas Department of Information Resources 2015 IRDR Webinar Briefing

43. Helpful Hints & Support Use the instructions document for recording responses Do not use your browser’s back button – press the x in the upper right Save often! Click the icon to the left of the questions number for help text Use IE for best results Use password reset if you forget your log-in info Email GRC@dir.texas.gov for portal assistanceGRC@dir.texas.gov Email irdr@dir.texas.gov for content questionsirdr@dir.texas.gov October 26th, 2015 43 Texas Department of Information Resources 2015 IRDR Webinar Briefing

44. Data Collection – Q & A October 26th, 2015 44 Texas Department of Information Resources 2015 IRDR Webinar Briefing

45. Wrap up & Next Steps Submission Deadline Tuesday, December 1 st, 2015. IR-Corrective Action Plan process begins Spring 2016. Data entry will freeze upon submission. Updates can be made by contacting irdr@dir.texas.gov.irdr@dir.texas.gov October 26th, 2015 45 Texas Department of Information Resources 2015 IRDR Webinar Briefing

46. Thank You For additional information contact: Matt.Kelly@dir.texas.gov 512.463.0424 or visit our IRDR page on DIR’s website: www.dir.texas.gov