1. 12/15/2015LCBE/gcm Department of Exceptional Children 10-11 Mid Year Update Leslie County Schools

2. 12/15/2015LCBE/gcm Evaluations All evaluations must be completed in a timely manner. –To achieve, you must start early. –Be sure to use Eval checklist. –We never know who will be doing the test. –Be sure everything is in the folder. –As of End of Year, evaluation will be part of Teacher Evaluations.

3. 12/15/2015LCBE/gcm Evaluations New Evaluation Checklist Include disability and sub category List any attached reports needed Electronic Documents –SIB-R –Anecdotal Behavior Obs. –Include WIAT II Raw Scores

4. Evaluations Behavior Observations –Relevant –Ties to disability –Remember, They go to KDE. Time Frames –The 20-20-20 plan is out. –All re-evaluations need to be started 6 months prior to due date. –Complete/Incomplete folders 12/15/2015LCBE/gcm

5. Infinite Campus Updates Copy Feature –Should only be used to amend a current IEP –Should not be used to develop a new IEP Fetch Classroom Teachers now loads schedule from active school year Be sure to have regular teacher rights as view only to ensure they can view IEP’s 12/15/2015LCBE/gcm

6. Child Count Issues All errors must be completed by 11-30 to receive funding from KDE. The names at the top are OK. The names at the bottom have an error as of 11-30-10. Errors must be completed to receive funding. 12/15/2015LCBE/gcm

7. 12/15/2015LCBE/gcm Child Count Errors Each special education provider shall verify every child on their caseload is on child count list emailed to their school. Please call if someone is not on the list. Typically the following errors are most common: –Unlocked IEP, ESR’s, incomplete ESR’s, enrollment status in IEP. –Or, a combination of the above. –Examples

8. KDE Corrective Action Plan (CAP) Update Student Specific instances of non- compliance were completed yesterday. 23 evaluations and 3 transition. It was a job. 12/15/2015LCBE/gcm

9. CAP Folders have been reviewed for eligibility. Results: HL-36E/27NE10RTI WB-16E/3313RTI SE-26E/30NE10RTI 19 BO MVE-20E/33NE24RTI17 BO LCMS-36E/27NE 5RTI LCHS- 7E/71NE2RTI60BO 12/15/2015LCBE/gcm

10. CAP Systemic Issues (E & LRE) Quarterly, the district shall provide written documentation to the DECS Team leader. This documentation shall include, but is not limited to copies of ARC evaluation planning meeting summaries, evaluation reports, eligibility determination meeting documents and revised IEPs. 12/15/2015LCBE/gcm

11. 12/15/2015LCBE/gcm The district will develop a systemic process for reporting evaluation and eligibility data to parents. – This process shall include the development of reports, monitoring of report for initial evaluation and reevaluation purposes, and collection of data to ensure compliance. –Any separate reports written by related service personnel be referenced in the overall report. –Parents shall be provided a copy of the evaluation.

12. The district must develop a system to train, monitor, and provide feedback on a regular basis to teachers in order to ensure all due process requirements are completed correctly, updated at least annually, and meets all regulatory requirements. –Teachers/providers will be evaluated annually on Timely and accurate IEP’s and Evaluations. 12/15/2015LCBE/gcm

13. –The district must submit a district plan as well as a calendar of training, monitoring, and feedback to the team lead updated with each quarterly report. –Documentation of routine due process monitoring and documentation of feedback (consisting of both district and cooperative level finding) must be submitted to team lead with quarterly reports. 12/15/2015LCBE/gcm

14. RTI Documentation Required –A minimum of 2/equivalent universal screens –Relevant Research Based Interventions Based on individual weaknesses supported by data –Progress monitoring bi weekly (CHARTED) –Pre approval required before referral meeting Data (In hand) –Copies of all referrals sent to KDE 12/15/2015LCBE/gcm

15. Annotated Notice of Meeting See Handout 12/15/2015LCBE/gcm

16. Annotated Conference Summary See Handout Must be completed similar to Annotated examples 12/15/2015LCBE/gcm

17. Annotated IEP See Handout IEP’s must be Relevant to disability Must be reviewed after January 11 Will be part of teacher Evaluation. Checked @EOY with Child Count Report and by E Weaver for folder. 12/15/2015LCBE/gcm

18. 12/15/2015LCBE/gcm “CAN DO” Questions Comments Suggestions