1. September 2016 AzWater Conference Committee Meeting Sponsored by:

2. Presentation Title September 2015 Welcome & Introductions Recognition Existing Members New Members

3. Presentation Title September 2015 2015 AZ WATER CONFERENCE Meeting June 12 Committee Schedule 2015 Review Strategic Plan Update / Select Theme Sub- Committee / Assignments Meeting July 10 2016 Upgrades Preview Video Program Theme & Outline Operator Training Meeting Aug 14 Abstract Submission Technical Tracks Smart Phone App BBQ / Keynote Retreat Review Meeting Sept 18 Website Smart Phone App Keynote Speaker Career Fair / Site Select Exhibit Hall / EHHH Meeting Oct 16 Abstract Update Panel Discussion Meter Madness Operator Training 2016 Conference Monthly Planning

4. Presentation Title September 2015 2015 AZ WATER CONFERENCE 2016 Conference Monthly Planning Meeting Nov 13 Abstracts Abstract Review / Criteria Moderato rs Deadlines Abstracts Due (Nov 13) Distribute Abstracts (Nov 23) Score Abstracts (Dec 4) Workshop Dec 11 Arrange Technical Program Meeting Dec 18 Program Brochure Liaison Technical Program Brochure Layout Conference Setup Speaker Ready Room Meeting Jan 15 YP Liaison Review Program Moderator Duties Speaker Respons- ibilities Conference Role Volunteers

5. Presentation Title September 2015 Deadlines Speaker Notification (Jan 29) Finalize Brochure (Jan 29) Speaker / Abstract Updates (Feb 4)* Meeting Feb 19 Conference Duties Signs Meeting Mar 18 Tentative Meeting Meeting Apr 22 Moderator Training At Glendale Renaissance Conference Center Conference! May 11-13 Glendale Renaissance Conference Center 2015 AZ WATER CONFERENCE 2016 Conference Monthly Planning

6. Presentation Title September 2015 August Action Items Post Abstracts Submission Form on Website 2 nd Call for Abstracts (Summer Kachina News) Promote Call for Abstracts Through Committees Owners to Ask Contractors to Submit Send Email to Chairs About Committee Tracks

7. Presentation Title September 2015 August Action Items Add Regulatory Topic to Abstract Categories Add Smart Phone App to IT Job Description Contact Dave & Busters about BBQ Follow up on Price, Seating, & AV at Saddle Ranch

8. Presentation Title September 2015 Website Visit Our Committee Page Link to abstracts 2016 Conference Information Update Replace 2014 Conference and PDHs with 2015 Other Items

9. Presentation Title September 2015 Smart Phone App –Amy Baker

10. Presentation Title September 2015 1.News Personality – Steve Benson / Fitz Simons 2.Governor (Dave Iwanski) 3.ADEQ Director Misael Cabrera 4.ADWR Director Tom Buschatzke 5.Paul Levy former Director Boston Water Authority 6.George Hawkins Head of DC Water 7.Jeff Flake 8.Robert Redford Keynote Speaker

11. Presentation Title September 2015 Location – South side of outside seating area Time – Thursday? All day? Half day? Exhibitors – Who? Diversity? Outreach? Attendees – How to drum up attendance? Split times? Career Fair

12. Status on 2017 Conference Site Selection Presented at 2016 Program Planning Committee Meeting September 18, 2015

13. 2017 Conference Site Selection 2015 Annual Conference most successful – 1,500 attendees – 180 vendors (at least 27 on waiting list; unknown how many gave up on applying) – Great presentations, panel discussions, first Job Fair, Bar-BQ, expanded Meter Mania

14. 2017 Conference Site Selection Glendale Renaissance contract expires after 2016 conference With recent growth, time to evaluate venues Research – Desert Ridge and Wigwam Resorts cannot accommodate growth – Phoenix Convention Center is only venue that can accommodate future attendee and vendor growth

15. 2017 Conference Site Selection Received proposal from and toured PCC South Building – Exhibit hall space to start with can accommodate up to 236 vendors (increase of 56 or 31%); space for an additional 186 available for future – Ballroom can hold up to 1,700 in banquet seating – Convertible meeting space can be created with up to 10 meeting rooms (8 presentation; Career Center; Board/Committee meeting rooms)

16. 2017 Conference Site Selection Costs – Initial proposal for space rental only with no negotiation $41,472 – Paid $19,000 at Glendale Renaissance – Added vendor space could help offset Options – Reduce all attendee sit down meals; go “a la carte” like at ACE and WEFTEC – Would have to rethink venues for Keynote, AWWA & WEF representative presentations, award presentations, Barbeque

17. 2017 Conference Site Selection Changes/Challenges – Attendees will have to pay for parking currently at $12.00/day, but can probably get discount – Light Rail, other public transportation available to transport attendees

18. 2017 Conference Site Selection Pros – Central, higher visibility location – Room to grow – Easier ingress and setup for vendors – Increase potential for other activities (e.g. expanded Job Fair, Meter Mania, other operator competitions) – Downtown venues for other events (Arizona Science Center; Heritage Square)

19. 2017 Conference Site Selection Next steps – Doing cost comparison and evaluation – Preparing survey to inform membership (start with Committee chairs), ask for ideas for a potential Phoenix Convention Center located Conference – Due to necessary contract lead times, must make decision by end of calendar year

20. 2017 Conference Site Selection Survey examples: Please rate (5 = strongly agree, 3 = neutral, 1 = strongly disagree)  Having lunch included with my registration is important to me.  If lunch was not apart of the ticket price, I would probably go out to eat during that time  I appreciate the lunch programs and find them informative  If light rail was accessible, I would definitely use it  Having to pay for parking would be a big concern  I use the conference wifi  If the conference were move to PHX convention center, would you be more likely to attend the conference all 3 days

21. QUESTIONS?

22. Presentation Title September 2015 Exhibit Hall / EHHH –Mike Ambroziak

23. Presentation Title September 2015 2015 AZ WATER CONFERENCE Patty Kennedy Conference Chair Mike Worlton, Chair Gretchen Baumgardner, Vice Chair Task Force Chairs Mike Caruso Past Chair Us Task Force Patty Kennedy Keynote, Theme Program & Panel 2016 Conference Task Force

24. Presentation Title September 2015 2015 AZ WATER CONFERENCE Craig Caggianno, Clayton Freed Abstracts / Technical Program Carol Johnson Committee Sessions Mike Ambroziak, John Masche Manufacturer Technical Session Gretchen Baumgardner Student Poster Session Gretchen Baumgardner Tech Program / Brochure Session / Brochure

25. Presentation Title September 2015 2015 AZ WATER CONFERENCE James Taylor BBQ Mike Ambroziak MFR Social / EHHH David Dieffenbach MFR Grand Opening / Mayor Introduction Doug Berschauer Operator Training Clayton Freed Email Monitoring Networking & Outreach

26. Presentation Title September 2015 2015 AZ WATER CONFERENCE Amy Baker Smart Phone App Jesse Black Operations Competition Kevin Chadwick, Andy Koester Regulatory Outreach Jeanne Jensen, Sumeet Mohan Job Fair Clayton Freed Website Networking & Outreach

27. Presentation Title September 2015 2015 AZ WATER CONFERENCE Tom Braatelien Moderator & Training Tricia Cook, Amy Baker Check In / Proceedings Larry Hanson A/V and Room Setup Maria Brady, Gretchen Baumgardner Signs Logistics

28. Presentation Title September 2015 2015 AZ WATER CONFERENCE Steve Wedwick, Josh Smith Breakfast/Lunch PPTs Richard Sacks PDHs Damien Tonnelle Survey/Feedback Anupa Jain, Bob Goff Photography Logistics

29. Presentation Title September 2015 2015 AZ WATER CONFERENCE Patty Kennedy Board Liaison Gretchen Baumgardner YP Chair Mike Ambroziak Exhibitor Liaison Patrick Goodfellow IT Chair Cindy Martinez, Annette Duarte, Laura McCasland Registration Chair Alan Palmquist Awards Chair Debbie Muse Conference Program Committee Liaisons

30. Presentation Title September 2015 Location: Same Location (GHD) Lunch Sponsor: This Could Be You Agenda: Preview Video Abstract Update Meter Madness Panel Discussion Operator Training Next Meeting

31. Presentation Title September 2015 Thanks to Our September Sponsor