1. Department of Public Works FY 2016 - 2020 Capital Improvement Program (CIP) Budget Adoption April 27, 2015

2. Department of Public Works 2 Recommendation 1.Adopt by resolution FY 2016 – 2020 CIP Budget 2.Approve journal voucher amending 13 projects in the FY 2015 budget resulting in a $12,576,791 net decrease

3. Department of Public Works Highlights 238 active projects with estimated cost of $1.11B $567.5M (51%) funded to date $85.5M (8% of total) recommended for appropriation 92 projects recommended for funding $364M of total unfunded needs 3

4. Department of Public Works Appropriations by Category 4 Streets & Streetscapes, $4.3M

5. Department of Public Works Chronology October 2014 – November 2014 - Ideas for new projects solicited  City Council; Five commissions; City departments December 2014 - Project ideas evaluated & prioritized for possible inclusion February 2015 - City Manager met with departments & affiliated agencies to develop Recommended CIP March 2015 – April 2015 – Four Advisory Commissions’ review 5

6. Department of Public Works Chronology March 30 – Copies of CIP placed in all public libraries  Link available on City website April 13 – Opened public hearing & joint Finance Committee/City Council meetings April 27 – Close public hearing & adopt FY 2016 – 2020 CIP 6

7. Department of Public Works Advisory Commission Reviews Advisory BodyCIP Section/ProjectsDate Recreation & Parks Commission Parks & Landscaping Arroyo Projects March 17, 2015 Northwest Commission Projects located fully or partially in Northwest Pasadena March 12, 2015 Planning CommissionAll new projects March 25, 2015, April 22, 2015 Transportation Advisory Commission Streets & Streetscapes Transportation March 26, 2015 7  March 17, 2015 – Recreation & Parks Commission voted that recommended funding be used to construct park restroom & parking lot at Desiderio Park

8. Department of Public Works 1.Citywide Sidewalk Improvement Project  Add new project to FY 2016 CIP budget  Presented to Planning Commission on April 22, 2015  Appropriate $1M in General Fund & $250K in CDBG grant funds 8 Adjustments to FY 2016 CIP 2.Building Preventive Maintenance FY 2016 - 2020  Appropriate $46,435 in Library Services Fund & increase total estimated project cost for work at Lamanda Park, Linda Vista & Central libraries

9. Department of Public Works 3.Fiber Optic Communication System (3143)  Move project from FY 2015 CIP future project list to Electric System section of FY 2016 CIP budget  Remaining funds exist to complete necessary work  Project will be managed by DoIT 9 Adjustments to FY 2016 CIP 4.Restoration and Renovation of Historic Civic Auditorium Exhibit Hall  Reduce project cost & appropriation  Correct budget is $5,879,000  Correct Appr thru FY15 is $1,060,000

10. Department of Public Works 10 Adjustments to FY 2016 CIP 5.Civic Auditorium Gold Room Floor Refinish/Replacement  Remove this project from FY 2016 CIP Budget  Work will be done under PCOC’s operating budget 6.Rose Bowl – Preventative Maintenance FY 2016  Reduce FY 2016 appropriations from $720K to $692K & lower total project cost by same amount  Scope of work remains the same

11. Department of Public Works 7.Rose Bowl – Preventative Maintenance FY 2017 – 2021  Add five year phase of the preventative maintenance project to FY 2016 CIP  Total estimated cost is $3,937,251 11 Adjustments to FY 2016 CIP 8.Rose Bowl Major Improvements Projects FY 2017 – 2021  Add five year phase of the major improvements project to FY 2016 CIP  Total estimated cost is $17,895,000

12. Department of Public Works 1.Traffic Mitigation Improvements – Phase I (75711)  Replace $183K in General Fund with Playhouse Parking Meter Operations Fund 12 Adjustments to FY 2015 CIP 2.Replacement of Medium Duty Transit Vehicles (75040) and Purchase Fixed-Route Vehicles (75051)  Transfer $86,824 in Prop. C funds from “Replacement of Medium Duty Transit Vehicles” to “Purchase Fixed-Route Vehicles”

13. Department of Public Works 3.Traffic Signal Improvements at Intersection of Pasadena Ave and Walnut Street (75049)  Appropriate $50K in Traffic Reduction Fees  Caltrans required design changes & construction bids came in higher than anticipated 13 Adjustments to FY 2015 CIP 4.Lower Arroyo – Habit Restoration (77422)  Appropriate $21,208 in Prop. A (Parks) 1992 funds to this project  Funding available from a completed project

14. Department of Public Works 5.Recycle Water Project (1013)  Unappropriate $10M in Water Fund to align with workplan  Project scope has not changed & sufficient funds remain to complete scheduled work 14 Adjustments to FY 2015 CIP 6.New Wells Project (1021)  Unappropriate $1M in Water Fund to align with workplan  Sufficient funds remain to complete scheduled work

15. Department of Public Works 7.Customer Information System (1011 & 3022)  Unappropriate $1,321,918 in Water Fund from project #1011 & unappropriate $576,081 in Power Fund from project #3022 to align with workplan  Sufficient funds remain to complete scheduled work 15 Adjustments to FY 2015 CIP 8.Water and Power Warehouse Modernization (1056 & 3175)  Unppropriate $1,650,893 in Water Fund & appropriate $1,650,893 in Power Fund

16. Department of Public Works 9.Water & Power Enterprise Resource Plan (ERP) (1072 & 3207)  Appropriate $75K in Water Fund to project #1072 & $175K in Power Fund to project #3207  For costs unique to PWP associated with implementation of the ERP 16 Adjustments to FY 2015 CIP

17. Department of Public Works Fiscal Impact Approval of City Manager’s Recommended CIP budget & proposed revisions outlined in report will establish FY 2016 – 2020 CIP  Total appropriation $85,544,705 17

18. Department of Public Works Totals by Fund 18 Sewer Funds, $2.3M Traffic Reduction Fee, $1.9M