1. At-Large Working Groups Heidi Ullrich, Senior Director for At-Large At-Large Capacity Building Webinar – 7 October 2015

2. Overview of Presentation 1.Overview of At-Large Working Groups 2. Introduction to At-Large Working Groups a. Policy-based Working Groups b. Outreach and Engagement Working Groups c. Process-based Working Groups d. RALO Working Groups e. Archived Working Groups 3. Working Methods 4. How to Join 5. Questions and Answers

3. | 3 Overview of At-Large Working Groups: General (1) Much of the work of the ALAC and At-Large takes place within some type of At-Large Working Group (WG) The primary activity of At-Large WGs generally includes: Development of policy advice that feeds into ALAC statements Provision of advice to the ALAC on a specific project or on- going process-related activity Oversight on an on-going process Carrying out actions delegated by the ALAC related to policy, process or outreach and engagement

4. | 4 Overview of At-Large Working Groups: General (2) Significant growth in At-Large Working Groups occurred following the first At-Large Summit in March 2009 Currently there are 19 active At-Large WGs and several more RALO- based Working Groups Working Group Portal : https://community.icann.org/display/atlarge/At- Large+Working+Groups

5. | 5 Overview of At-Large Working Groups: Types There are several types of WGs depending on the nature of their mission: Sub-committee - Typically has an ongoing task that requires formal ALAC motions and voting. Example: The on-going requesting and monitoring of funding by the ALAC Subcommittee on Finance and Budget Standing Working Groups – Generally work on on-going or long-term issues Ad-Hoc Working Groups – The ALAC and RALOs may form ad hoc WGs to address specific projects or reach specific goals Taskforces – Usually have mandates to accomplish in a short time-frame Archived WGs – Deemed by the ALAC as being inactive or having completed their mandate

6. | 6 Overview of At-Large Working Groups: Requirements When the ALAC establishes a WGs/Sub-Committee or Taskforce, it must set out the following: Terms of reference or charter Expected outcomes Method of selection of membership – including whether the membership is limited to ALAC members, to include balanced RALO or regional representation or is open to member of At- Large Identification of an interim Chair and how the permanent Chair is to be selected Whether the group is to be Sub-committee, a standing or ad- hoc WG or Taskforce based on mission or terms of reference

7. | 7 Introduction to At-Large Working Groups Policy-based Working Groups The primary activity of Policy-based Working Groups generally includes: Development of policy advice and recommendations for the ALAC Analysis of a specific policy and how it might impact the best interests of the Internet end-users Promotion of knowledge on a specific policy issue to the wider At-Large community. Process-based Working Groups The primary activity of Process-based Working Groups generally includes: Provision of advice to the ALAC on a specific project or on-going process-related activity. The fiscal year budget and special budget requests The ALAC/At-Large organizational reviews Processes required by ICANN for certain programs Outreach and Engagement –based Working Groups The primary activity of Outreach and Engagement –based Working Groups generally includes: Development and implementation of activities focusing on increasing At-Large membership through outreach Increasing the participation of current At-Large members through engagement activities such as training and accessibility to meetings through tools

8. | 8 Policy-based Working Groups Mission: Discuss the transition of the US Government Stewardship of the IANA function Leadership: Olivier Crépin-Leblond, Chair Membership: Open Meeting Schedule: Weekly teleconferences and at ICANN Meetings Achievements: Leading At-Large contribution to the IANA Transition (CWG) and ICANN Accountability (CCWG) processes. F Mission: Focus on the ICANN Internationalized Domain Name (IDN) TLD Program developments and provide community input/feedback via ALAC statements and engagement with ICANN staffLeadership: Edmon Chung and Satish Babu, Co-Chairs MMeeting Schedule: As required Achievements: Helped in the development of 31 ALAC policy advice statements on IDNs. Worked with ICANN on the ccTLD IDNs - the first entered the Root Zone in May 2010. Mission: Follow developments related to the implementation of New gTLDS LLeadership: TBD Meeting Meeting Schedule: As required AcAchievements: Developed 64 statements related to the development of the New gTLDs. More recently initiated and championed the issue of Public Interest Commitments leading to a series of discussions with the Board’s New gTLD Program Committee. At-Large Ad-hoc WG on IANA Transition & ICANN Accountability IDN Policy WG New gTLDs WG

9. | 9 Policy-based Working Groups Mission: Review the entire scope of the Registrar Accreditation Agreement (RAA), looks at the challenges faced by Registrants, and seeks to make recommendations to the ALAC to amend those challenges. Leadership: Holly Raiche and Carlton Samuels, Co-Chairs Meeting Schedule: As required Achievements: Contributed to statements on Registration and Whois issues and held several Meetings at ICANN Meetings. Mission: Focus on the stability, safety and security of the Domain Name System (DNS) and provides the ALAC with advice on DNSEC and the implementation of IPv6. Leadership: Olivier Crépin-Leblond, Interim Chair Meeting Schedule: As required AAchievements: Kept a watch over any issue of DNS stability and resiliency, bringing input to any topic related to the work that SSAC does in ICANN. Registration Issues WG Technical Issues WG

10. | 10 Outreach and Engagement Working Groups Mission: Assists in the organization of the Leadership Training Program and promotes the the concept of the ICANN Academy within ICANN. Leadership: Sandra Hoferichter, Chair Meeting Schedule: As required Achievements: Developed concept of the Leadership Training Program, implemented successful pilot program and incorporated the program into the core ICANN budget. Mission: Facilitates the implementation of the recommendations within the ATLAS II Declaration. Leadership: Olivier Crépin-Leblond, Chair Meeting Schedule: Weekly Meetings and at ICANN Meetings Achievements: Defining and leading progress on the implementation of the ATLAS II recommendations. Mission: Coordinate the development and implementation of At-Large efforts related to training and capacity building. Leadership: Tijani Ben Jemaa, Chair Meeting Schedule: As required and at ICANN Meetings Achievements: Developed and implemented a series of capacity building webinars now in its second year. Organized capacity building sessions at ICANN Meetings. Academy WG ATLAS II Implementa- tion Taskforce Capacity Building WG

11. | 11 Outreach and Engagement Working Groups Mission: Advances accessibility issues within ICANN by reviewing and tackling the particular needs of populations who face challenges to participate in ICANN’s policy development work. Leadership: Cheryl Langdon-Orr, Chair Meeting Schedule: Monthly and at ICANN Meetings Achievements: Championed successful approval of captioning project in FY16 and gained support of ICANN staff on importance of accessibility issues. Mission: Create, develop and propose to the ALAC metrics and measures of performance expectations of ALAC Members and those representing At-Large in ICANN activities as described in the ALAC Rules of Procedure. Leadership: Cheryl Langdon-Orr Meeting Schedule: As required Achievements: Solid progress on the development of metrics. Mission: Oversee and coordinate the outreach and engagement efforts of the At-Large community at its local, national and regional levels. Aims to build awareness of ICANN, recruit new members and increase the engagement of current members. Leadership: Dev Anand Teelucksingh, Chair and 5 RALO Co-Chairs Meeting Schedule: Bi-weekly Achievements: Developed Outreach Strategies for each RALO as per the requirements for the CROPP / Developed and maintained group calendars to track O/E events in each region. Cross- Community Committee on Accessibility Sub- Committee on Metrics Sub- Committee on Outreach and Engagement

12. | 12 Outreach and Engagement Working Groups Mission: Discuss outreach strategy and review performance metrics via social media. Experiment with social media collaboration tools. Solicit and organize At-Large volunteers for social media activities during ICANN Meetings. Leadership : Dev Anand Teelucksingh Meeting Schedule: Monthly teleconferences Achievements: Significant increase in At-Large social media presence. Mission: Evaluates and reviews ICT tools that can help At-Large better able to accomplish its goals within ICANN. Leadership : Dev Anand Teelucksingh Meeting Schedule: Monthly or bi-weekly Achievements: Evaluated various technology tools that have been used by At-Large. Social Media WG Technology Taskforce

13. | 13 Process-based Working Groups Mission: Makes recommendations to the ALA regarding the criteria and expectations for ALSEs and their activities. The TF is divided into four design teams: Application process; ALS Criteria; ALS Operational Expectations and Individuals Leadership : Alan Greenberg and DT Leaders Meeting Schedule: Approximately weekly and at ICANN Meetings Achievements: Relatively new TF which will have broad implications for ALSes and individuals Mission: Leads the At-Large process for the formal At-Large Review 2015-2019 Leadership: Holly Raiche Meeting Schedule: As required and at ICANN Meetings. Will increase activity post-ICANN54 Achievements: Working closely with ICANN’s Strategic Initiatives Department on initial At-Large Review activities. Mission: Coordinate and manage At-Large efforts related to the CROPP in which each of the 5 RALOs can apply for funding up to 5 "regional" outreach trips Leadership: Dev Anand Teelucksingh Meeting Schedule: As required Achievements: Successfully filed a large number of CROPP applications. ALS Criteria and Expectations Taskforce At-Large Review Working Party Community Regional Outreach Pilot Program Review Team

14. | 14 Process-based Working Groups Mission: Oversight on issues related to the development of ICANN’s fiscal year budget, including review and recommendation to the ALAC on At-Large Special Requests. Leadership: ALAC Chair, Alan Greenberg Meeting Schedule: As required Achievements: Significant increase in approved At-Large Special Requests. Mission: Lead the development of the ALAC/At-Large schedule under the New Meeting Strategy. Leadership: Beran Dondeh Meeting Schedule: Bi-weekly since ICANN 53 Achievement: Significant progress on the development of At-Large draft schedule for Meetings A, B and C under ICANN’s New Meeting Strategy to start with ICANN 55. Mission: Collaborate with ICANN Digital Engagement team in re-vamping the At-Large website Leadership: Led by Ariel Liang, Policy Analyst with At-Large Staff Meeting Schedule: As required Achievement: Development of a vastly improved At-Large website, the Beta to be launched at ICANN 54. Sub- Committee on Finance and Budget Ad Hoc New Meeting Strategy WP Ad Hoc Website Revamp

15. | 15 RALO Working Groups AFRALO Rules of Procedure Review – Working on updating AFRALO ROPs, including issue of individual membership. Leadership: Tijani Ben Jemaa Taskforce for Taskforce on More African Representation in ICANN Leadership Positions – Work to encourage Increased number of African members within ICANN leadership positions. Leadership: Fatimata Seye Sylla APRALO Rules of Procedure Review – Developed APRALO’s revised ROPs. Leadership: Cheryl Langdon-Orr APRALO Individual Members Review – Developing APRALO rules for individual membership. Leadership: Cheryl Langdon-Orr LACRALO ccTLD WG - Working toward developing a strategic and regional view about ccTLDs. Leadership: Sergio Salinas Porto LACRALO Governance WG - Worked on harmonizing EN and ES versions of the LACRALO ROPs Additional work on metrics, recruitment, etc. currently pending. Leadership: Sergio Salinas Porto AFRALO APRALO LACRALO

16. | 16 Archived Working Groups Several WGs have been archived by the ALAC. Not currently active and can be re-activated when necessary. Archived ALAC Sub-Committees ALAC Sub-Committee on ATRT2 Candidate Endorsement Archived Working Groups ALAC gTLD Metrics Task Force Applicant Guidebook Alternate Text Drafting Team (AGAT) At-Large Domain Tasting At-Large Engagement in ICANN At-Large WG on Future Challenges At-Large Future Structure, Accountability and Transparency of ICANN At-Large WG on Future ChallengesAt-Large Future Structure, Accountability and Transparency of ICANN At-Large Improvements Project Taskforce - At-Large Naming Issues Taskforce At-Large Improvements Project TaskforceAt-Large Naming Issues Taskforce At-Large Subcommittee on the Selection of Members for the ICANN Cross Community Working Group on Enhancing ICANN Accountability At-Large Subcommittee on the Selection of Members for the ICANN Cross Community Working Group on Enhancing ICANN Accountability At-Large Rules of Procedure Working Group At-Large Summit (ATLAS) At-Large Registrants Rights and Responsibilities WHOIS Policy At-Large New gTLDs Review Group At-Large Summit II Organizing Committee (ATLAS II) Board Candidate Evaluation Committee (BCEC) Board Member Selection Process Committee (BMSPC)

17. | 17 Working Methods: Face-to-Face Face-to-Face  Many WGs hold f2f meetings at the ICANN Public Meetings  Active WGs generally provide f2f updates to the ALAC during ICANN Public Meetings

18. | 18 Working Methods: Teleconferences Teleconferences  Active WGs hold regular teleconferences to conduct business  Teleconferences are generally 60-90 minutes in duration  Given global nature of calls, times can be challenging  Adobe Connect rooms are used during teleconferences to allow for displays, chat, noting of action items and at times user polls

19. | 19 Working Methods: Wiki Workspaces  Many WGs hold f2f meetings at the ICANN Public Meetings  Active WGs generally provide f2f updates to the ALAC during ICANN Public Meetings Wiki Workspaces  All WGs have individual wiki workspaces which include key information for that group, including mission, members, meetings  Wiki Workspaces are also a forum for discussion by using the comments function

20. | 20 Working Methods: Mailing Lists  Many WGs hold f2f meetings at the ICANN Public Meetings  Active WGs generally provide f2f updates to the ALAC during ICANN Public Meetings All WGs conduct significant work on mailings lists All WGs conduct significant work on mailings lists Each WG has its own mailing list  If the WG is open, anyone can subscribe to the mailing list Mailing Lists

21. | 21 How to Join Logistics  Open or By Appointment Only  Member or Participant Status  Contact the WG Chair or At-Large Staff  Meeting invitations, etc. Becoming Active  Join the WG discussions  Ask questions  Contribute your expertise  Be curious  Have fun

22. Questions?