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IST-2006-026409 www.eu-eela.org E-infrastructure shared between Europe and Latin America WP1 FINANCIAL PROCEDURES Raquel Muñoz Félix Barrio Tutorial Santiago.

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Presentation on theme: "IST-2006-026409 www.eu-eela.org E-infrastructure shared between Europe and Latin America WP1 FINANCIAL PROCEDURES Raquel Muñoz Félix Barrio Tutorial Santiago."— Presentation transcript:

1 IST-2006-026409 www.eu-eela.org E-infrastructure shared between Europe and Latin America WP1 FINANCIAL PROCEDURES Raquel Muñoz Félix Barrio Tutorial Santiago de Chile, 3/09/2006

2 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 2 COSTS MODELS

3 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 3 COSTS MODELS FINANCIAL STATEMENT (FORM C) + AUDIT CERTIFICATEFINANCIAL STATEMENT (FORM C) + AUDIT CERTIFICATE Purpose: to get reimbursement of the cost incurred by each partner Who: all contractors Tool: Form C Audit Certificate: ► produced by independent qualified external auditor or public officer (public bodies or international organizations) ► partners can use their usual external auditor – if independent and qualified, does not have to be EU accredited auditor Each partner should check the status of the auditor !! Audit Certificate Guidance notes (useful for content and presentation of audit certificate) ftp://ftp.cordis.lu/pub/documents_r5/natdir0000001/s_6918005_20050727_150035_2521en.pdf Documents to be submitted to PO: 3 signed and stamped FORM Cs 3 signed, stamped and dated Audit Certificates

4 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 4 BUDGET ParticipantWP1WP2WP3WP4TOTAL #AcronymExpReqConExpReqConExpReqConExpReqConExpReqCon 1CIEMAT74 0408.0064344.00320160160.00271.0019576.001073.00493580.00 2CSIC22052.503517.5000067.504522.50122.008240.00 3UFRJ220108.758721.756.2551.256.2551.25123.259924.25 4UPV22000091.127714.1249.70427.70142.8212121.82 5ULA22000000056.254511.2558.254711.25 6INFN220000000156.2512531.25158.2512731.25 7CUBAENER.22000020.83200.8320.83200.8343.66421.66 8UTFSM22000025.36178.3610.4473.4437.802611.80 9CLARA22097.507819.50000907218189.5015237.50 10UFF22042.50348.5000000044.50368.50 11UNAM22000012.50102.5025.00205.0039.50327.50 12CEDERJ22000012.50102.5025.00205.0039.50327.50 13RNP000000000000000 14CERN220122.001022000012.00120136.0011620 15LIP22095.007619.0000000097.007819.00 16SENAMHI22000011.08101.0814.41131.4127.49252.49 17UC22000075.006015.0000077.006215.00 18REUNA22040.80346.8000000042.80366.80 19UDEC22000012.50102.5016.25133.2530.75255.75 20RED.ES22040.00328.0000012.50102.5054.504410.50 21UNLP22000012.50102.5016.25133.2530.75255.75 SUM112 01007.05542465.05599.64389210.64849.63657192.632568.321700868.32

5 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 5 BUDGET Total AmountRequired AmountPayment Year 2006First Payment 1.700.000,00 1.261.187,50 1CIEMAT 493.000,00365.744,38121.914,79 2CSIC 82.000,0060.833,7520.277,92 3UFRJ 99.000,0073.445,6324.481,88 4UPV 121.000,0089.766,8829.922,29 5ULA 47.000,0034.868,1311.622,71 6INFN 127.000,0094.218,1331.406,04 7CUBAENERGIA 42.000,0031.158,7510.386,25 8UTFSM 26.000,0019.288,756.429,58 9CLARA 152.000,00112.765,0037.588,33 10UFF 36.000,0026.707,508.902,50 11UNAM 32.000,0023.740,007.913,33 12CEDERJ 32.000,0023.740,007.913,33 13RNPNot funded0,00 14CERN 116.000,0086.057,5028.685,83 15LIP 78.000,0057.866,2519.288,75 16SENAMHI 25.000,0018.546,886.182,29 17UC 62.000,0045.996,2515.332,08 18REUNA 36.000,0026.707,508.902,50 19UDEC 25.000,0018.546,886.182,29 20REDES 44.000,0032.642,5010.880,83 21UNLP 25.000,0018.546,886.182,29

6 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 6 ELIGIBLE COSTS

7 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 7 NON-ELIGIBLE COSTS

8 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 8 COST REIMBURSEMENT

9 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 9 TIME SHEET (I) TIMESHEETSTIMESHEETS Purpose: ► demonstrate all personnel costs are directly related to the project ► working time on each task must be recorded and validated by the individual supervisors of the partner ► people working on several EU projects cannot report more than 100% (no. of hours per month cannot exceed 200) ► effort monitoring in PM – quarterly Effort report submitted to EU by PO Who: all personnel working on the project, independent of cost model, funded/unfunded (matching) manpower MUST submit timesheets Tool: http://tsheet.eu-eela.org Deadline: submission to supervisors by M+2 days validation by supervisors by M+5 days

10 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 10 TIME SHEET (I)

11 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 11 TIME SHEET (II)

12 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 12 TIME SHEET (III)

13 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 13 REPORTS SUBMISSION

14 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 14 AUDIT CERTIFICATES

15 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 15 FINANCIAL SUBMISSION

16 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 16 FORM C

17 IST-2006-026409 E-infrastructure shared between Europe and Latin America www.eu-eela.org Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 17 FORM C

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