1. Samford University New Employee Orientation

2. ETHICSPOINT Phone and Internet-based reporting system Phone and Internet-based reporting system Used to report issues and concerns Used to report issues and concerns Totally anonymous and confidential Totally anonymous and confidential 866-384-4277 866-384-4277 Human Resources website Human Resources website Samford Portal under Quick Links Samford Portal under Quick Links

3. Lynda.com Online tutor Online tutor Online software training accessible via the Samford portal and the HR website Online software training accessible via the Samford portal and the HR website Offers training in Offers training in –Business Applications (i.e. MS Office) –Design –Developer –Home Computing –Plus Creative Inspirations

4. NO HARASSMENT POLICY Samford University will not tolerate harassment of our employees. Samford University will not tolerate harassment of our employees. Review complete policy in Faculty or Staff Handbook. Review complete policy in Faculty or Staff Handbook. Do not assume management is aware that a problem exists. Do not assume management is aware that a problem exists. It is your responsibility to bring complains and concerns to management’s attention to be resolved. It is your responsibility to bring complains and concerns to management’s attention to be resolved. Report such conduct to: Report such conduct to: –Your immediate supervisor –Your supervisor’s immediate supervisor –Director of Human Resources

5. WORKER’S COMPENSATION Employees who are injured at the workplace or in the course of employment must report the injury to their supervisor. Employees who are injured at the workplace or in the course of employment must report the injury to their supervisor. Injured employee will be required to undergo a drug test. Injured employee will be required to undergo a drug test. –If impaired, may not be paid benefits under the Alabama Worker’s Compensation Law. –In addition, the employee’s continued employment may be jeopardized. Refusal to take a urine or blood drug test after an accident will forfeit your rights to recover benefits. Refusal to take a urine or blood drug test after an accident will forfeit your rights to recover benefits.

6. DRUG FREE WORKPLACE It is the policy of Samford University that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in Samford University’s workplace is prohibited. It is the policy of Samford University that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance in Samford University’s workplace is prohibited. Violators will be disciplined, terminated or requested to participate in a rehabilitation program. Violators will be disciplined, terminated or requested to participate in a rehabilitation program. Employees are required by law to report to Samford University within five (5) days of the date of any conviction of any federal or state criminal drug statute where violation occurred on Samford University’s premises. Employees are required by law to report to Samford University within five (5) days of the date of any conviction of any federal or state criminal drug statute where violation occurred on Samford University’s premises. Review complete policy in faculty or staff handbook. Review complete policy in faculty or staff handbook.

7. Employee Email Distribution Lists ListPurposeMembershipUsers can unsubscribe? Employee-LDistribution of University business related information to Samford employees. All faculty and staff No Faculty-LDistribution of job related information to Samford faculty. All facultyNo Staff-LDistribution of job related information to Samford staff. All staffNo Announce-LDistribution of announcements of interest to the Samford community. All faculty and staff Yes ClassifiedsDistribution of classified advertisements to the Samford community. All faculty and staff Yes DiscussDistribution of discussions of interest to the Samford community. All faculty and staff Yes

8. Employee Distribution Lists Be careful when using “Reply All” Be careful when using “Reply All” To subscribe or unsubscribe from Announce, Classifieds, or Discuss, please contact the Help Desk. To subscribe or unsubscribe from Announce, Classifieds, or Discuss, please contact the Help Desk. –726-2662 –support@samford.edu

9. Samford 403b Plan All employees are eligible to defer into a 403b plan immediately upon hire subject to IRS statutory maximums. All employees are eligible to defer into a 403b plan immediately upon hire subject to IRS statutory maximums. Providers: Fidelity and TIAA-CREF Providers: Fidelity and TIAA-CREF Options: Traditional and ROTH Options: Traditional and ROTH Deferrals: can start or stop at any time Deferrals: can start or stop at any time Only full time employees are eligible for match and contribution. Only full time employees are eligible for match and contribution.

10. Reporting Time Attendance Reports Attendance Reports –Used by salaried (monthly) employees –Usually due by the 15 th of the month –Can be found on Payroll’s website –Only full day absences must be reported TimeClock Plus TimeClock Plus –Online time keeping system –Used by non-exempt (hourly) employees

11. Check List

12. Health, Dental, Vision Plan BCBS of Alabama BCBS of Alabama PPO Plan: no referral necessary PPO Plan: no referral necessary Effective date: 1 st day of the month after hire Effective date: 1 st day of the month after hire Primary Care Physician copay: $25 Primary Care Physician copay: $25 Specialist Physician copay: $40 Specialist Physician copay: $40 Major medical deductible: $350 Major medical deductible: $350 Major medical deductible maximum per family: $1050 Major medical deductible maximum per family: $1050 Air Med Included Air Med Included

13. Prescription Coverage Point of Sale Prescription Plan Point of Sale Prescription Plan Must use in-network pharmacy Must use in-network pharmacy Reimbursement schedule: Reimbursement schedule: –100% for generic –80% for preferred name brand, after deductible has been met –60% for non-preferred name brand, after deductible has been met –50% for specialty, after deductible has been met

14. BCBS Vision Coverage Covers routine vision care Covers routine vision care Pays 80% of the allowed amount with no deductible Pays 80% of the allowed amount with no deductible $200 limit per person each 24-months $200 limit per person each 24-months

15. BCBS Dental Coverage Two routine cleanings per year: no deductible or copay Two routine cleanings per year: no deductible or copay Non-routine services: $25 deductible Non-routine services: $25 deductible Limit: $1000 per member per year Limit: $1000 per member per year Orthodontia coverage: available for dependents age 19 and under Orthodontia coverage: available for dependents age 19 and under Orthodontia limit: $2000 total Orthodontia limit: $2000 total

16. BCBS Premiums 2015 Rates: 2015 Rates: Monthly Rates –EE:$128.44 –EE+1:$259.74 –EE/fam:$302.38 Bi-Weekly Rates –EE:$64.22 –EE+1:$129.87 –EE/fam:$151.19 –Please note that deductions of the Bi-Weekly payroll are deducted from 24 paychecks per year.

17. Medical Spending Account 2015 limit: $2550 2015 limit: $2550 Eligible expenses: Co-pays, deductibles, prescriptions, etc. Eligible expenses: Co-pays, deductibles, prescriptions, etc. Rollover maximum: $500 Rollover maximum: $500 Expenses should be estimated very carefully Expenses should be estimated very carefully

18. Dependent Care Spending Account 2015 limit: $5000 2015 limit: $5000 Eligible expenses: daycare and in-home care for dependents Eligible expenses: daycare and in-home care for dependents No rollovers No rollovers Expenses should be estimated very carefully Expenses should be estimated very carefully

19. VSP Vision Care Vision Exam each calendar year: $20 copay Prescription Glasses: $20 copay  Lenses every calendar year  Frames every other calendar year ($150 allowance) OR, Contacts every calendar year: $60 copay  $150 allowance

20. VSP Vision Care Extra Savings and Discounts –Non-covered lens options: 20-25% savings –Additional glasses and sunglasses: 20% off if purchased within 12 months of your Vision Exam –Laser Vision Correction:  Average of 15% off the regular price  5% savings off the promotional price

21. VSP Vision Care 2015 Rates: Monthly Paid Employees –EE:$7.39 –EE+1:$14.78 –EE/fam:$23.80 Bi-Weekly Paid Employees –EE:$3.70 –EE+1:$7.39 –EE/fam:$11.90 Please note that deductions of the Bi-Weekly Payroll are deducted from 24 paychecks per year.

22. Life Insurance Basic Group Life Insurance: 2.5 times salary Basic Group Life Insurance: 2.5 times salary Accidental Death and Dismemberment: 2.5 times salary Accidental Death and Dismemberment: 2.5 times salary Long Term Disability: 60% of your pre-disability earnings Long Term Disability: 60% of your pre-disability earnings Business Travel: ranges from $200,000-$500,000 Business Travel: ranges from $200,000-$500,000 Dependent Life Insurance: $2,000 Dependent Life Insurance: $2,000 –Eligible dependents: spouses and children under 18 (23 if full time student)

23. Optional Life Insurance Optional Employee Life Optional Employee Life –Maximum: $500,000 –Guaranteed Issue Amount: $100,000 –Premium: age based Optional Spousal Life Optional Spousal Life –Maximum: $500,000 –Guaranteed Issue Amount: $50,000 –Premium: age based –Must enroll in at least the same amount of optional employee life

24. Optional Life Insurance Dependent Life Insurance: $10,000 maximum Dependent Life Insurance: $10,000 maximum Premium: $1/month per $5k of coverage Premium: $1/month per $5k of coverage Eligible Dependents: Eligible Dependents: -dependents age 18 & under -dependents age 23 & under if full time student Must enroll in at least the same amount of optional employee life insurance Must enroll in at least the same amount of optional employee life insurance

25. Optional AD&D Insurance You may enroll in optional accidental death and dismemberment insurance (AD&D) up to a maximum of $500,000 in increments of $1,000. You may enroll in optional accidental death and dismemberment insurance (AD&D) up to a maximum of $500,000 in increments of $1,000. Amounts in excess of $250K cannot exceed 10 times your salary. Amounts in excess of $250K cannot exceed 10 times your salary. The premiums are 1.9 cents per $1000 for individual coverage and 3 cents per $1000 for family coverage. The premiums are 1.9 cents per $1000 for individual coverage and 3 cents per $1000 for family coverage.

26. Samford University 403b Plan Vendors: TIAA-CREF and Fidelity Vendors: TIAA-CREF and Fidelity Options: Traditional and ROTH Options: Traditional and ROTH Deferrals: can start or stop at anytime Deferrals: can start or stop at anytime

27. Samford University 403b Plan Full-time employees will enter the plan for a match and contribution after meeting entry requirement of one full year of employment Full-time employees will enter the plan for a match and contribution after meeting entry requirement of one full year of employment Full-time participant entry: January 1 or July 1 following one year of employment Full-time participant entry: January 1 or July 1 following one year of employment

28. Samford University 403b Plan Match: $1 for $1 match of all employee deferrals up to 3% of pay Match: $1 for $1 match of all employee deferrals up to 3% of pay Vesting Rate: 20% per year Vesting Rate: 20% per year

29. Samford University 403b Plan Contributions are applied annually on 12/31 after eligibility is met Contributions are applied annually on 12/31 after eligibility is met Contribution rate is tied to years of service Contribution rate is tied to years of service Vesting Rate: 20% per year Vesting Rate: 20% per year YEARS OF PARTICIPATIONCONTRIBUTION RATE 1-32% 4-63.5% 7+5%

30. Employee Tuition Benefit (ETB) Employees: undergraduate and graduate degree tuition free Employees: undergraduate and graduate degree tuition free Dependents: undergraduate degree Dependents: undergraduate degree Tuition remission for dependents is as follows: Tuition remission for dependents is as follows: –First two years: 50% –Beginning with third year: 75% –Beginning with fourth year: 100% Classes: 2 classes per term Classes: 2 classes per term –Day class: subject to approval from department head –Time missed: must be made up same workweek and on university work premises

31. Vacation Faculty Faculty –Normally taken when classes aren’t in session –12 month: granted 24 days each fiscal year Staff: Staff: –Granted: lump sum on July 1 each fiscal year –May be used after 3 month eligibility period is met Any unused vacation will not carry-over from year to year Any unused vacation will not carry-over from year to year

32. During your first year of employment, vacation will be granted as follows: –Hired on or before the 15 th of the month, you will receive 1 day of vacation for that month PLUS one day of vacation for each month remaining in that fiscal year. –Hired after the 15 th of the month, you will not receive any vacation grant for the month in which you are hired, but will receive 1 day of vacation for each month remaining in that fiscal year. –On July 1 st following your hire, you will be granted 14 days of vacation. See staff handbook for vacation grant schedule. Staff Vacation

33. Sick Leave Faculty: Faculty: –10 days awarded upon employment –Additional sick leave: earns one day per month Staff: Staff: –Accrues 12 days per year –Additional sick leave: earns one day per month –May be used after 3 month eligibility period is met. 90 day maximum accrual 90 day maximum accrual

34. Official Holidays New Year’s Day MLK Day Easter Monday Memorial Day July 4 th Labor Day Thanksgiving Day Friday after Thanksgiving Christmas Day

35. Other Leave Refer to Faculty or Staff handbooks for policies on: Refer to Faculty or Staff handbooks for policies on: –Personal –Military –FMLA –Death in the family

36. Other Benefits Free admission to most home athletic events Free admission to most home athletic events 10% discount at the University Bookstore on books and other items 10% discount at the University Bookstore on books and other items Food service facilities located in the University Center – including $2.00 Friday in the Cafeteria Food service facilities located in the University Center – including $2.00 Friday in the Cafeteria An official branch of the United States Post Office is located on the ground floor of the University Center. An official branch of the United States Post Office is located on the ground floor of the University Center.

37. Other Benefits Theatre Productions: one free ticket to most events Theatre Productions: one free ticket to most events –Theater Box Office, extension 2853, between the hours of 1:30pm and 4:30pm. Workout Facilities Workout Facilities –Weight room –swimming pool –racquetball court –indoor track facilities Campus Rec: contact for dates and availability Campus Rec: contact for dates and availability –Extension 2194

38. ENJOY THE REST OF YOUR DAY! Thank you for joining us in New Hire Orientation!