1. McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft Access 2002 Using Access Tools Lesson 8

2. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-2 McGraw-Hill/Irwin Lesson 8: Using Access Tools This lesson presents the students with understanding of protecting the database files. Students will learn to compact, repair and encrypt database files. Also, other security features such as setting passwords and establishing application level security will be discussed. Students will also create user and group accounts both manually and using the Security Wizard. They will also assign group and user permissions and replicate a database. The students will learn the following skills:  Compacting and Repairing a Database  Setting Database Encryption  Preparing for File Sharing  Setting Database Passwords  Application Level Security  Creating Group and User Accounts  Using the Security Wizard  Assigning Permissions  Replicating a Database

3. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-3 McGraw-Hill/Irwin Compacting and Repairing Databases Database to Compact From dialog box Lesson 8: Using Access Tools

4. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-4 McGraw-Hill/Irwin Compacting and Repairing Databases Compact Database Into dialog box Lesson 8: Using Access Tools

5. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-5 McGraw-Hill/Irwin Compacting and Repairing Databases Compact on Close Options dialog box Lesson 8: Using Access Tools

6. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-6 McGraw-Hill/Irwin Setting Database Encryption Encrypt/Decrypt Database dialog box Lesson 8: Using Access Tools

7. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-7 McGraw-Hill/Irwin Setting Database Encryption Encrypt Database As dialog box Lesson 8: Using Access Tools

8. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-8 McGraw-Hill/Irwin Preparing for File Sharing Workgroup Administrator Lesson 8: Using Access Tools

9. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-9 McGraw-Hill/Irwin Preparing for File Sharing Workgroup Owner Information dialog box Lesson 8: Using Access Tools

10. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-10 McGraw-Hill/Irwin Preparing for File Sharing Workgroup Information File dialog box Lesson 8: Using Access Tools

11. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-11 McGraw-Hill/Irwin Preparing for File Sharing Confirm Workgroup Information dialog box Lesson 8: Using Access Tools

12. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-12 McGraw-Hill/Irwin Setting Database Passwords Opening a Database in Exclusive Mode Lesson 8: Using Access Tools

13. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-13 McGraw-Hill/Irwin Setting Database Passwords Type desired password Set Database Password dialog box Lesson 8: Using Access Tools

14. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-14 McGraw-Hill/Irwin Setting Database Passwords Password Required dialog box Lesson 8: Using Access Tools

15. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-15 McGraw-Hill/Irwin Setting Database Passwords This error message displays when an incorrect password is entered Microsoft Access dialog box Lesson 8: Using Access Tools

16. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-16 McGraw-Hill/Irwin Establishing Application Level Security Default Opening Page of the User and Group Accounts dialog box Lesson 8: Using Access Tools

17. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-17 McGraw-Hill/Irwin Establishing Application Level Security Type old password Change Logon Password page Lesson 8: Using Access Tools Type new password Verify new password

18. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-18 McGraw-Hill/Irwin Establishing Application Level Security Logon dialog box Lesson 8: Using Access Tools

19. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-19 McGraw-Hill/Irwin Establishing Application Level Security Type new account name Adding a New Account to the Admins Group Lesson 8: Using Access Tools Type PersonalD for the new account

20. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-20 McGraw-Hill/Irwin Establishing Application Level Security Adding the Admins Group to the New User Account Lesson 8: Using Access Tools Click Add to make the new account a member of both the Admins and Users groups

21. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-21 McGraw-Hill/Irwin Establishing Application Level Security Removing the Admin User from the Admins Account Lesson 8: Using Access Tools Click Remove to Remove the default Admin user account from the Admins group

22. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-22 McGraw-Hill/Irwin Creating Group and User Accounts Adding a New Group to the Workgroup Information file Lesson 8: Using Access Tools

23. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-23 McGraw-Hill/Irwin Creating Group and User Accounts Adding the New User to the New Group Lesson 8: Using Access Tools

24. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-24 McGraw-Hill/Irwin Using the Security Wizard The Warning dialog box Lesson 8: Using Access Tools Click Yes to open the database in shared mode and run the Security Wizard

25. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-25 McGraw-Hill/Irwin Using the Security Wizard Choosing to Modify the Current Workgroup Information File Lesson 8: Using Access Tools

26. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-26 McGraw-Hill/Irwin Using the Security Wizard Security Wizard Lesson 8: Using Access Tools Access automatically creates the Group ID Group permission frame

27. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-27 McGraw-Hill/Irwin Using the Security Wizard Adding a User to the Workgroup Information File Lesson 8: Using Access Tools

28. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-28 McGraw-Hill/Irwin Using the Security Wizard The One-step Security Wizard Report Lesson 8: Using Access Tools

29. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-29 McGraw-Hill/Irwin Using the Security Wizard Creating a Report Snapshot of the Workgroup Information File Lesson 8: Using Access Tools

30. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-30 McGraw-Hill/Irwin Assigning Permissions Assigning Group Permissions For Multiple Forms Lesson 8: Using Access Tools Assigning permissions

31. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-31 McGraw-Hill/Irwin Assigning Permissions Assigning Table Permissions Lesson 8: Using Access Tools Assigning permissions

32. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-32 McGraw-Hill/Irwin Assigning Permissions Assigning Additional User Permissions Lesson 8: Using Access Tools Assigning permissions

33. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-33 McGraw-Hill/Irwin Assigning Permissions Assigning Query Permissions Lesson 8: Using Access Tools Assigning permissions

34. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-34 McGraw-Hill/Irwin Replicating a Database Replication Warning dialog box Lesson 8: Using Access Tools Click Yes to close the database, create the replica, and convert the database to a design master

35. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-35 McGraw-Hill/Irwin Replicating a Database Backup Warning Lesson 8: Using Access Tools If you have not created a backup yet, click Yes

36. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-36 McGraw-Hill/Irwin Replicating a Database Location of New Replica dialog box Lesson 8: Using Access Tools Priority button Prevent deletes check box

37. The Interactive Computing Series Microsoft Access 2002 © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8-37 McGraw-Hill/Irwin Replicating a Database Confirming the Creation of the Design Master and Replica Lesson 8: Using Access Tools