1. Texas Regional Ad Astra Summit Region Based Optimization and You! Steven Morales – Assistant Director Academic Support and Facilities Resources Austin T. Walden – Section Coordinator AFISM

2. Texas Regional Ad Astra Summit TTU Environment About Us… o Ad Astra Version 7.3.11.17 o Centralized and Decentralized Scheduling Environment – Phased Rollout o Regions and Role Level Security o Banner 8

3. Texas Regional Ad Astra Summit Optimization Is Optimization Needed? Why o Allows Maximization and Efficiency of Scheduled Space o Higher Needed Resources and Priorities o Free up Resources o Prevents Schedule Bias Where o All Scheduled/Reported Spaces (Classrooms and Class Labs) o Decentralized to Centralized Transition o Unique and Challenging Solutions

4. Texas Regional Ad Astra Summit Regions Why Regions are Used in Scheduling? o Proximity o Pedagogical Concerns and Similarities o Centralized and Decentralized Environment Management - Role Security o Event Request Security Preferences and Regions Drive Optimization!

5. Texas Regional Ad Astra Summit Region Setup Specific Name of Region Campus Code (TLB = Lubbock) Description of Region Add Entire Building Add Individual Rooms All Rooms in the Region

6. Texas Regional Ad Astra Summit Region Setup Cont. CHEME 101 CIVILE 211

7. Texas Regional Ad Astra Summit Preferences Preferences Must be in Place Before Optimizer!

8. Texas Regional Ad Astra Summit Optimizer Setup Basic Parameters Enrollment Values and Percent Seat Fill Select Region Required Preferences and Back to Back Instructors

9. Texas Regional Ad Astra Summit Optimizer Results

10. Texas Regional Ad Astra Summit Optimizer Cont.  Create four optimizer runs for layered scheduling process  Build and run off previous run of section/room assignment data  Publish the final run Published Version Final Results

11. Texas Regional Ad Astra Summit Questions?