1. Fall at a Glance WASBO Fall Conference New School Administrator & Business Support Staff Workshop October 2, 2014 Bob Soldner, Director, School Financial Services Team, DPI

2. How the SFS Team Can Help You SFS Team web page, webcasts, tutorials Phone calls, e-mail Newsletters and listserv notices Conferences and workshops 2

3. The SFS Team Division for Finance and Management Brian Pahnke Assistant Superintendent School Financial Services Bob Soldner, Director Education Administrative Director Bill Evans IS Business Automation Specialist Victoria Chung Accountant Senior Gene Fornecker Auditor (School Finance) Bruce Anderson School Administration Consultant Dan Parizo IS Business Automation Specialist Paul Spirek IS Business Automation Specialist Michele Gundrum Auditor (School Finance) Brian Kahl Auditor (School Finance) Karen Kucharz Robbe School Administration Consultant School Financial Services Vacant, Assistant Director Education Administrative Director Carey Bradley School Administration Consultant Dan Bush School Administration Consultant – State Categorical Special Educ. Aid http://sfs.dpi.wi.gov/sfs_staffdirhttp://sfs.dpi.wi.gov/sfs_staffdir - SFS Team Staff Directory http://sfs.dpi.wi.gov/sfs_programhttp://sfs.dpi.wi.gov/sfs_program - SFS Team Staff Assignments 3

4. What Should You Do…Today! Bookmark the SFS Team Home Page: http://sfs.dpi.wi.gov/ Make sure you are identified appropriately in the PI 1500 District Contacts Report (we will cover this more in a upcoming slides …) 4

5. District Contacts Report Our main electronic communication besides our website is email: ◦ Electronic Bulletins & Newsletters distributed via listserv – subscribe at: http://sfs.dpi.wi.gov/sfs_mailings http://sfs.dpi.wi.gov/sfs_mailings [SFS Home Page – “Mailings/Listserv”] ◦ Targeted emails 5

6. PI-1500 District Contacts Reports

7. PI 1500 District Contacts Report The PI 1500 District Contacts Report accomplishes two goals. ◦ Identifies who is authorized to submit and receive information for each school financial services report (targeted emails) ◦ Creates an ID/Password for those individuals authorized to submit reports. The renovated PI-1500 portal will be activated in the near future. The change over should have little impact on most of the individuals already in the PI-1500 7

8. PI 1500 District Contacts Report - will soon have a new look 8 Enter ID/Password

9. PI 1500 District Contacts Report - will soon have a new look 9 Use this tab to update the users authority status. Select the User from the dropdown list. District (0000 ) To add someone new

10. PI 1500 District Contacts Report - will soon have a new look 10 At least two individuals should be identified as “authorized contact “ for the PI 1500 District Contacts Report District (0000 ) To provide a User with their information use:

11. PI 1500 District Contacts Report - will soon have a new look 11 The current PI-1500 has 6 pages and 21 different topics to select per authorized district representative. ◦ The renovated PI-1500 will have only 13 topics. The renovated PI-1500 will reduce significantly the ongoing frustrations experienced at both the district level and at our level. Training materials will be available within the PI- 1500 portal via a link on the left-hand side under “SFS Info & help”. Links to the SFS ListServe are also available on the left-hand side as it is no longer part of the PI- 1500.

12. PI 1500 District Contacts Report An individual’s ID is very specific in the PI-1500. ◦ It is not an option to change an individual’s ID. If an individual, using the same ID, is granted access and authority in multiple school districts. ◦ All personal information is universal; if changed in one district this new information will be visible in the other district(s). ◦ This maybe a good feature for a CESA employee or auditor. Unless you are authorized to submit via the District Contacts Report, you will not be able to access the reports. The PI-1500 District Contacts Report stays open all year long to allow for staff changes. Districts should be reviewing this report through out the year to make sure it is updated to reflect current staff and staff assignments. 12

13. Why “Fiscal Year at a Glance?” Answer the basic questions that we receive throughout the year Show how data elements translate into state aid payments & the revenue limit Show relationships across fiscal years, connections between various pieces of data 13

14. Master “Multi-Tasker” How many years can you juggle at one time… …hopefully the answer is 3!

15. School Finance Reports SFS Team collects data in several reports that are used to determine State Aid: Equalization /General Aid Categorical Aids (e.g., State Special Education Aid, Transportation Aid, Library Aid, Per Pupil Aid) Districts access reports from the DPI/SFS Team website, via the School Finance Reporting Portal (SAFR): http://sfs.dpi.wi.gov/sfs_safrlinks

16. School Finance Reports

17. September - December What activities take place relating to the prior fiscal year (2013-14)?

18. PI 1505-AC and PI-1506-AC (“Aid Certification”) PI 1505-AC (was due from district’s on August 29th) – initial “annual” report from districts District data entered on the PI 1505-AC is verified by the auditor via the PI 1506-AC (report completed by the auditor). The PI-1506-AC is the basis for the October 15 th Aid Certification. 18

19. PI 1505 – Full Annual Report Collects the district’s final revenues, expenditures, assets, liabilities and equity for all funds for the just completed fiscal year. 2013-14 Report was due September 19 th. District’s Annual Report should match the district’s PI-1506-AC Report (submitted by district’s auditor). DPI completes review of annual reports from now through about February and will contact districts if there are concerns. 19

20. PI 1505-SE (Spec Ed) Annual Report used to collect the district’s special education (fund 27) expenditures for the just completed fiscal year. Data used to calculate the district’s special education categorical aid. 2013-14 Report was due September 19. DPI completes review of special education annual reports and will contact districts if there are concerns 20

21. PI 1524 State Tuition Report is used to collect data on the costs of educating pupils living in certain institutions or homes (e.g., juvenile correctional facility) within a school district. Data used to calculate a district’s eligibility for State Tuition Payments. 2013-14 report is due September 26, 2014. ◦ “Optional” report – not all districts make claims ◦ Report is NOT within the SAFR – more information found at: http://sfs.dpi.wi.gov/sfs_tuit_st 21

22. High Cost & Supplemental Special Education Aid Additional reports/claim forms for Special Education expenses. ◦ Not all districts are eligible. ◦ District may claim one or the other – not both. ◦ For additional information on these two aids: High Cost Spec Ed Aid http://sped.dpi.wi.gov/sped_highcost Supplemental Spec Ed Aid http://sfs.dpi.wi.gov/sfs_supspedaid1 22

23. Audit Annual audit of district financial records is required under state law. 2013-14 audit due December 1, 2014. The independent auditors will verify that the financial statements present fairly the balance sheet as of June 30 th and the results of operations for the year ended June 30, 2014. 23

24. Purpose of the Audit Maintain public confidence in the reliability of published financial data. Assure users that the financial statements are fairly presented in accordance with Generally Accepted Accounting Principles (GAAP). Determine compliance with state and federal requirements. 24

25. Phases of the Audit Process Planning Preliminary Fieldwork Final Fieldwork Communication with Management District’s audit should be completed at this time. As we review annual reports, issues may arise. DPI will be in contact with districts and their auditors. 25

26. September - December What activities take place relating to the current fiscal year (2014-15)?

27. Finalize 2014-15 Budget Finalize estimates for current year ◦ Expenditures  Salary/Benefits – per contract/negotiations/administrative determination  Other program/district expenditures ◦ Revenues  Revenue Limit revenues  General Aid (Equalization, Chapter 220, Special Adjustment)  Tax Levies  Computer Aid  Categorical Aids (review prior year reports)  Open Enrollment (additions & subtractions)  Grants  Local Revenues 27

28. Finalize 2014-15 Budget The district’s budget is a roadmap based on the district’s best estimates. At this point in the year, districts still rely on estimates until mid-October when the district’s revenue limit can be accurately calculated for taxing purposes: ◦ General Aid (currently have July 1 st Estimate) – including High Poverty Aid ◦ Tax Levy (estimated revenue limit less the July 1 st aid estimate) 28

29. Finalize 2014-15 Budget Other Potential Categorical Aids ◦ Special Education Aid (state aid, federal grant) ◦ Transportation Aid – Regular and High cost ◦ Library Aid (Common School Fund) ◦ Aid for Nutrition Programs ◦ SAGE Aid ◦ Sparsity Aid ◦ Other Federal Aid (Impact Aid, Title 1, etc.) See the following website for eligibility criteria: http://sfs.dpi.wi.gov/sfs_cataidhttp://sfs.dpi.wi.gov/sfs_cataid - state categorical aids http://sms.dpi.wi.gov/sms_fedaidshttp://sms.dpi.wi.gov/sms_fedaids - state and federal grants page (School Management Services Team) 29

30. Budget Hearing & Adoption The Budget Hearing and Adoption process is outlined in state statute 65.90. All districts are required to have a budget hearing. Common and Unified High School Districts are required to hold the budget hearing at the same time and place as the annual meeting. 30

31. Budget Hearing and Adoption School boards are required to approve a “proposed” budget for presentation at the budget hearing. An excel file is available to assist with the recommended format for budget presentation and publication. http://sfs.dpi.wi.gov/sfs_budhear 31

32. Budget Adoption Format 32 *Data will pre-fill (yellow shaded tabs) when a district is selected from the drop- down menu on the "Budget Adoption Format" tab in this workbook. BUDGET ADOPTION 2014-2015 GENERAL FUND (FUND 10) Audited 2012-2013 Unaudited 2013-2014 Budget 2014-2015 Beginning Fund Balance (Account 930 000) 46,943,263.2445,312,968.62 Ending Fund Balance, Nonspendable (Acct. 935 000) 0.00 Ending Fund Balance, Restricted (Acct. 936 000) 0.00 Ending Fund Balance, Committed (Acct. 937 000) 0.00 Ending Fund Balance, Assigned (Acct. 938 000) 0.00 Ending Fund Balance, Unassigned (Acct. 939 000) 45,312,968.620.00 TOTAL ENDING FUND BALANCE (ACCT. 930 000)45,312,968.62 REVENUES & OTHER FINANCING SOURCES 100 Transfers-in183,906.510.00 Local Sources 210 Taxes 230,327,884.880.00 240 Payments for Services49,905.550.00 260 Non-Capital Sales1,072.000.00 270 School Activity Income431,816.880.00 280 Interest on Investments327,639.990.00 290 Other Revenue, Local Sources3,037,096.620.00 Subtotal Local Sources234,175,415.920.00

33. Budget Publication School Districts must publish notice of the budget hearing as well as the proposed budget summary. ◦ Common S.D. – at least 10 days prior ◦ Unified and UHS S.D. – at least 15 days prior 33

34. Budget Hearing Notice 34

35. Budget Publication Format 35 BUDGET PUBLICATION, 2014-2015 Required Published Budget Summary Format Madison Metropolitan A budget summary, notice of the place where the budget in detail may be examined, the time and place for a public hearing on the budget must be published or distributed under s. 65.90. The required minimum detail for the published summary is as follows: *Data will pre-fill when a district is selected from the drop-down menu on the "Budget Adoption Format" tab in this workbook. GENERAL FUND Audited 2012-2013 Unaudited 2013-2014 Budget 2014-2015 Beginning Fund Balance46,943,263.2445,312,968.62 Ending Fund Balance45,312,968.62 REVENUES & OTHER FINANCING SOURCES Transfers-In (Source 100)183,906.510.00 Local Sources (Source 200)234,175,415.920.00 Inter-district Payments (Source 300 + 400)1,892,812.500.00 Intermediate Sources (Source 500)0.00 State Sources (Source 600)73,995,798.770.00 Federal Sources (Source 700)11,603,076.180.00 All Other Sources (Source 800 + 900)1,388,187.820.00 TOTAL REVENUES & OTHER FINANCING SOURCES323,239,197.700.00 EXPENDITURES & OTHER FINANCING USES Instruction (Function 100 000)153,504,219.590.00 Support Services (Function 200 000)117,604,339.720.00 Non-Program Transactions (Function 400 000)53,760,933.010.00 TOTAL EXPENDITURES & OTHER FINANCING USES324,869,492.320.00

36. Annual Meeting State statute 120.08 (1) identifies the date and time of the annual meeting. ◦ Common S.D. – 4 th Monday in July – 8:00pm ◦ UHS S.D. – 3 rd Monday in July – 8:00pm Unless…… 36

37. Annual Meeting The electors at one annual meeting vote to hold the following annual meeting at a different date or hour or authorize the school board to establish a different date or hour. No annual meeting may be held before May 15 th or after October 31 st. 37

38. Annual Meeting Notice School district must publish a class 2 notice for the annual meeting. ◦ 1 st notice – at least 2 weeks prior to meeting ◦ 2 nd notice – not more than 8 days or less than 1 day prior to the meeting 38

39. Annual Meeting Notice 39

40. Original Budget Adoption The school board shall adopt an “original” budget at a school board meeting after the public hearing and no later than the meeting in which the tax levy is set. ◦ November 1 st – deadline for adopting the “original” budget and setting the levy amount ◦ November 10 th – deadline for certifying the levy amount to the municipalities 40

41. PI 1804 Summer School FTE Report used to collect district FTE (full time equivalency) data for the just ended summer term. ◦ Remember: Summer school starts the school year, so 2014 Summer School is for the 2014-15 school year. FTE data is used in the calculation of Equalization Aid membership as well as a district’s Revenue Limit membership (at 40%). The summer school report collects data on “pupil minutes” and converts to FTE - not a head count. Report is due October 3, 2014. 41

42. Summer School FTE Summer School Membership (FTE) is obtained by: ◦ Calculating the district’s total summer school resident pupil membership minutes for qualified class offerings. ◦ Dividing the total by 48,600 and rounding to the nearest whole number. ◦ A worksheet is available to assist in this process. http://sfs.dpi.wi.gov/sfs_summ_sch 42

43. Summer School Fees Fees for the resident student or parent may be charged for individual use supplies (towels, gym clothes, band instruments, notebooks, pencils), textbooks, or similar items (workbooks) if the district claims state aid under state statute 121.14. Fees may be charged for social, recreational, or extracurricular summer classes and programs which are neither credited toward graduation nor eligible for state aid [s. 118.04(4)]. 43

44. Summer School Fees For any summer school fee charged: ◦ The fee must fund an item that is legally permitted and actually purchased for summer school use. ◦ The fee may not be used to subsidize the cost of any other classes or students. ◦ The fee must be based upon the actual cost of the applicable item(s). 44

45. Audit of Summer School Fees This is the best time to review your district’s use of summer school fees. If your district is required to have a membership audit, the auditor will review your summer school FTE and any associated summer school fees. The auditor will question fees if: ◦ the fee does not appear to be legal; or ◦ the amount of the fee charged per course exceeds the actual cost of the course. 45

46. Audit of Summer School Fees If a fee is deemed excessive or inappropriate: ◦ The district will be required to provide assurances that fees charged in the future will be in accordance with statutory requirements. ◦ The summer school FTE claimed will be adjusted or disallowed. ◦ The district will be required to have a membership audit of summer school FTE in the following year. 46

47. Summer School Transportation The summer school transportation report is a stand alone report (which starts the 2014-15 school year). ◦ Remember: Summer school starts the school year, so 2014 Summer School is for the 2014-15 school year. ◦ The report is due October 3, 2014. The data from this report will automatically feed into the regular pupil transportation report and will assist DPI in calculating Transportation Aid to districts. 47

48. PI 1563 September Pupil Count Report used to collect district count data for the 3rd Friday in September. Data from the report is converted to full-time equivalency (FTE) and used in the calculation of a district’s revenue limit and General/Equalization Aid. Report is due October 8, 2014. 48

49. General Count Guidelines In general, count the student if: ◦ The student is a district resident, and … ◦ The District is financially responsible for the student’s educational program, and … ◦ The student is present for instruction on the count date or meets the “before and after” rule. 49

50. General Count Guidelines Present – The student is in attendance for instruction on the count date. Absent - The pupil is absent on the count date, but has attended for instruction at least one day during the school year prior to the count date and at least one day during the school year after the count date, and has remained a resident of the district during the period of absence. 50

51. PI-1563 Pupil Count Process Head Count Identify all students, regardless of residency, being directly served by the district. Resident Reductions Subtract all resident students being served by the district that don’t meet the count guidelines. (less than full time, outside age eligibility) - Non-Resident Reductions Subtract all non-resident students being served by the district. - Resident Additions Add all resident students who are receiving educational services from other districts or programs and for which your district is paying the cost of full- time tuition. + Adjusted Head Count * Result is the students that are residents for which you are financially responsible for. = NOTE: Non-Resident, Home-Schooled, Part Time – enrolled pupils will be added for General Aid membership after the FTE conversion from adjusted headcount (not to the headcount) 51 * Will be converted to a full-time equivalency (FTE)

52. Converting to FTE by Group Preschool Special Education (.5 FTE) 4 YK – 437 hours (.5 FTE) 4 YK – 524.5 hours (.6 FTE) 5 YK – ½ day (.5 FTE) 5 YK – 3 full days (.6 FTE) 5 YK – 4 full days (.8 FTE) 5 YK – 5 full days (1.0 FTE) 5YK – Blended (depends) Grades 1 – 12 (1.0 FTE) 52

53. Preschool Special Education Students must be at least 3 years of age as of the count date. Student must have an IEP (Individualized Education Plan) and be receiving instructional services. No minimum required number of instruction hours Always count as a 0.50 FTE 53

54. 4 Year Old Kindergarten Districts may count in membership if: ◦ The 4k program is open to all students, ◦ The 4k program is funded by district resources – not solely by Title One funds, and ◦ The student is at least 4 on/before September 1 st. 4 Yr – 437 Hours: 437 hours of instruction, which can include up to 87.5 hours of outreach activities. 4 Yr – 524.5 Hours: at least 437 hours of instruction plus 87.5 hours of outreach (may NOT substitute instructional time for outreach activities). 54

55. 4 Year Old Kindergarten Districts starting a new 4K program will need to verify that the program meets all 4K requirements. Contact Jill Haglund, Early Childhood Education, 608-267-9625, with questions. 55

56. 5 Year Old Kindergarten 5 Yr Old – Half Day Program 5 Yr Old – Three Full Day Program 5 Yr Old – Four Full Day Program 5 Yr Old – Five Full Day Program 5 Yr Old – Blended Program The student must be at least 5 years of age on or before September 1 st. 56

57. Grades 1 - 12 Students must be 6 years of age on or before September 1 st of the current year or be admitted under early admittance guidelines as defined by the Board of Education. 57

58. October 15 th Aid Certification On October 15 th, the school financial services team will provide districts with their current year Certified General Aid amount. This amount represents the amount of General Aid the district will receive* during the 2014-15 year based on the PI 1506-AC data from the 2013-14 school year. This number should be used in the current year revenue limit calculation. *Excludes open enrollment adjustments. 58

59. Revenue Limits In 1993-94, revenue limits were implemented to control increases in school property tax levies. Revenue limits are determined on an individual district basis and are not affected by changes in other districts. The calculation involves both district- specific and state variables. 59

60. Revenue Limit Although the district should be creating an estimated revenue limit throughout the entire budget development process, the revenue limit from which the tax is levied is calculated in late October. DPI provides a pre-populated revenue limit worksheet for all districts and adjusts these worksheets as information becomes known. However, the district is still responsible for the accuracy of the revenue limit computation. 60

61. Revenue Limit The revenue limit restricts the amount of money a district can receive as a result of: ◦ State General Aid ◦ Local property taxes (controlled levy) ◦ Department of Revenue Computer Aid (The revenue limit does not include all revenues and it is not a spending limit) 61

62. Revenue Limit – Exemptions Exemptions to the Revenue Limit permit a district to increase the district’s level – two types: Recurring (base building): ◦ Carryover ◦ Transfer of Service ◦ Transfer of Territory ◦ Loss of Federal Impact Aid ◦ Recurring Referendum Non-Recurring (“one-time” – not base building): ◦ Non-Recurring Referenda to Exceed ◦ Declining Enrollment ◦ Non-Recurring Energy Exemption ◦ Refunding/Rescinded Taxes ◦ Uncounted prior year Open Enrollment Pupils 62

63. Revenue Limits - Referenda Authority to exceed the revenue limit (except for exemptions identified by law) is given by a referendum ◦ The State does not control when or for what purposes districts should consider a referendum. ◦ The issue of maintaining a school program or voting to exceed the revenue limit is a local decision. 63

64. PI 1572 Referenda Report Report used to collect data on any district referendums. Districts must notify DPI of upcoming referendum within 10 days of adopting the resolution. After the referendum vote, the district should update the referendum information to show the vote tally. 64

65. PI 1572 Referenda Report Information required: ◦ District contact ◦ Purpose of borrowing or use of revenue limit dollars ◦ Dollar amount of the proposed borrowing (Debt Referendum) ◦ Recurring vs. non-recurring and the number of years involved (Revenue Limit Referendum) ◦ Actual, complete wording of initial resolution and ballot referendum question. 65

66. PI 1572 Referenda Report Districts are also required to send to DPI a copy of the adopted resolution authorizing election, and; A copy of board of canvassers statement which reports official vote tally within 10 days of the election. Send to Michele Gundrum: pdf to michele.gundrum@dpi.wi.gov or fax at (608) 266-2840 or mail. michele.gundrum@dpi.wi.gov 66

67. PI 401Tax Levy Report Report used to collect the district’s current year tax levies and resulting mill rates. Data from the report is automatically downloaded into tax levy certification forms that are sent by the district to the taxing municipalities. (PI -1508) Data from the report is automatically shared with the Department of Revenue. (PC – 401) 67

68. Tax Levy On or before November 1, every public school board must approve the levy amounts necessary: ◦ to operate and maintain district schools (s. 120.12(3), Wis. Stats.) ; and 120.12(3) ◦ to meet any irrepealable tax obligations (s.120.12(4), Wis. Stats).120.12(4) School district property taxes include levies for the general operations, debt service, capital expansion and community service funds. On or before November 10, the school district clerk must certify to each municipal clerk the amount of school district tax to be assessed on the tax rolls of that municipality (s.120.12(3), Wis. Stats.).120.12(3) 68

69. PI-80 Community Programs and Services (New Rule) The Department is required to define ineligible costs for Community Programs and Services by administrative rule. PI-80 emergency rules took effect on July 1, 2014. 69

70. PI-80 Community Programs and Services (New Rule) Statutory Authority: 120.13 (19) C OMMUNITY PROGRAMS AND SERVICES. Establish and maintain community education, training, recreational, cultural or athletic programs and services, outside the regular curricular and extracurricular programs for pupils, under such terms and conditions as the school board prescribes. The school board may establish and collect fees to cover all or part of the costs of such programs and services. The school board may not expend moneys on ineligible costs, as defined by the department by rule. Costs associated with such programs and services shall not be included in the school district's shared cost under s. 121.07 (6). 70

71. PI-80 Community Programs and Services (New Rule) Ineligible costs means school district costs that are not the actual, additional costs to operate community programs and services. First, costs are ineligible if they are not costs to operate community programs and services. Community programs and services do not include any program that is limited to only school district students or any program or service whose schedule presents a significant barrier for age-appropriate district residents to participate in the program or service. Second, costs must not only be costs to operate community programs and services to be eligible but also must be actual, additional costs. Ineligible costs include costs that would be incurred by the school district if the community programs and services were not provided by the school district. 71

72. PI-80 Community Programs and Services (New Rule) PI 80.02 Definitions. In this chapter: “Community programs and services” does not include: ◦ Any program or service that is limited to only school district pupils. ◦ Any program or service whose schedule presents a significant barrier for age-appropriate school district residents to participate in the program or service. “Ineligible costs” means school district costs that are not the actual, additional costs to operate community programs and services under s. 120.13 (19), Stats. “Ineligible costs” includes costs that would be incurred by the school district if the community programs and services were not provided by the school district. 72

73. Community Service Fund 80 – Levy Limit 73 Current law limits the levy authority. The levy limit is the same for FY 14 & FY 15. The levy limit expires after 2014-15. 2013 Act 46 amended the levy limitation: 2011 Fund 80 levy if more than the 2012 levy; and Less than $1,000,000. To exceed this levy limit, requires the district to hold a referendum.

74. Community Service Fund – Impacts of 2013 Acts 20 and 46: (New) The “characteristics of community service activities” are the “criteria” used to describe Fund 80 expenditures. Annual meeting budget summary must include planned information on Fund 80 expenditures. Posting/reporting requirements:  District’s website (highly recommended – Fall of 2014)  10 days to complete DPI’s Fund 80 Survey  DPI will post on its website  DPI reports to Legislature by December 1, 2014 http://sfs.dpi.wi.gov/community-service-fund-limits-and-reporting- requirements-under-2013-wisconsin-act-20 74

75. PI 1504 – Budget Report Report used to collect the district proposed revenue and expenses for all funds for the 2014-15 fiscal year. Data is used to calculate the district’s 2015-16 General Aid estimate provided on July 1, 2015, per state statute 121.15(4)(b). Report due December 1, 2014. 75

76. PI 1504 Special Education Budget Report used to collect the district’s proposed special education (fund 27) expenditures and revenues. Data is used by the federal grants area to determine maintenance of effort eligibility. Report due December 1, 2014. 76

77. Late September - December What activities take place relating to the next fiscal year (2015-16)?

78. 2015-16 Budget Development Although detailed budget development usually does not start until late December or early January, you should be thinking about: ◦ Enrollment trends ◦ Changing district dynamics (development, population trends, etc……) ◦ Revenue trends ◦ Impact of salary and benefit changes 78

79. 2015-16 Budget Development Develop Preliminary Expenditures ◦ Reviewing staffing needs and expenditure levels – many districts require advance notice in the event of staff reductions, layoffs, non-renewals, etc. ◦ Review program offerings to see if expenditure requirements have changed. ◦ Review trends in utility, insurance, and other related expenses. ◦ Be mindful of state developments. The state’s biennial budget is finalized in the summer of the odd years and affects the upcoming two fiscal years. 79

80. Take a deep breath! You are not alone……….

81. Questions??? (608 Area Code) Bruce Anderson, Consultant …………………267-9707 Carey Bradley, Consultant..……………….…267-3752 Dan Bush, Consultant (Spec Ed/Tuition)……267-9212 Karen Kucharz Robbe, Consultant …………266-3464 Victoria Chung, Accountant …………………267-9205 Gene Fornecker, Auditor …….………………267-7882 Brian Kahl, Auditor ……………………………266-3862 Michele Gundrum, Auditor ……………..…….267-9218 Vacant, Assistant Director ………..................267-9209 Bob Soldner, Director ………………..............266-6968 81