1. EXTENSION FUNDRAISING SESSION FOR VOLUNTEERS AND STAFF December 20, 2012

2. Draft Agenda 1.Receiving/Spending Gift Funds from University Park 2.They made a gift….now what 3.Sessions for 2013

3. What’s on your mind? What would you like to learn from this session today? I.E. - Fundraising tools, processes, rules of the road, expectations, best practices, how to get started, how to make an ask, how to finesse a relationship…….etc.

4. 1. Receiving Gifted Funds from UP Good news – we are able to spend endowment proceeds as we had in the past Each spring District Directors are alerted about the amount endowment proceeds available to counties on July 1 st. After July 1 st an email request can be made to Melody Witherite for the endowment proceeds to be sent to the county to be used to fund the local program.

5. 1. Receiving Gifted Funds from UP Reporting back – There will likely be a requirement to share in some formal way how the endowment funds were used. – Similar to the feedback required by many foundations – More information about this process will be shared with District Directors in the coming months

6. 1. Receiving Gifted Funds from UP Non endowed funds (annual gift funds) are sent directly to the recipient counties on a quarterly basis from the Extension Business Office – If you need the funds sooner, email Melody Witherite Gifts of $5000 or more are not available to be spent or disbursed for 90 days. – if you need access to the funds sooner, please alert the Extension Business Office prior to the gift being received if possible

7. 1. Spending Endowment Proceeds Scholarships are ONLY to be awarded to PSU students. Scholarships can ONLY be awarded from Scholarship Endowments (only a couple for 4- H) Scholarship awards can only be transferred into the student’s PSU bursar account

8. 1. Spending Endowment Proceeds Educational Awards recognize achievement while an awardee was an active 4-H member Funds are giving directly to the awardee, not to an educational institution Educational Awards are not NEED BASED Applications and terminology must reflect the change from Scholarships to Educational Awards Funds are transferred from the endowment to the county

9. 2. They made a gift….now what Send a gift acknowledgement – They need it for IRS backup – We need to show our appreciation The value of personal contact – Call from a volunteer – Handwritten thank you from a beneficiary – Annual letter sharing how their gift (or all the gifts) impacted your program

10. 4. Mark your calendars for 2013 Sessions are held every six weeks on Thursdays from 8am to 9:30am January 31, 2013 March 14, 2013 April 25, 2013 June 6, 2013 July 18, 2013 August 29, 2013 October 10, 2013 November 21, 2013

11. Volunteer and Staff Resources For the latest fundraising materials (session recordings, PowerPoint presentations, fundraising guidelines, fundraising forms, volunteer job descriptions, etc.) visit: http://4hkeystonesociety.pbworks.com http://4hkeystonesociety.pbworks.com

12. Questions?????? Eric McGinnis 814-863-2754 gem122@psu.edu